Forms, Policies, and Procedures
Accounts Payable/Financial Reporting
Banner Account Code Listing
Journal Entry Form 2013 Stockton- Journal Entry Form 2013 Sacramento
- Journal Entry Form 2013 San Francisco
- Index Signature Authorization Form
- Capital Asset Check-In Form & Instructions
- Capital Asset Disposition Form
- Change Funds Reconciliation Form
- Petty Cash Reconciliation Form
New Index Code Request - Payroll/Accounts Payable Direct Deposit Authorization Form and Instructions
- Student Awards Taxation Guidance
Payroll
- 2013 W-4 Form (Federal)
- 2013 DE-4 Form (State of California)
- Payroll Deduction Request
- Employee Self Service Letter
- Employee Self Service FAQ
- Employee Self Service Job Aid
- Payroll Direct Deposit Authorization Form and Instructions
- Vacation Request Form
- Makeup Time Request
- Monthly Staff Exempt Employee Time Sheet (Pink)
- Non-Exempt Staff Time Sheet (Green)
- Temp Casual/Student Time Sheets (Yellow)
- Payroll Voucher Form (Blue)
- Tuition Remission Flow Chart
- Rest Periods & Meal Breaks
- Affidavit & Indemnity Agreement Stop Payment & Reissue
- Check Distribution Signature Authorization Form
- Timesheet Signature Authorization Form
- W-2 Form Notice to Employees
- W-2 Employee Instructions
- Electronic W-2 Disclosure Statements
- Raffle Winner Tax Form
- Student TempCasual Timesheet Calendar
- Staff and Faculty Timesheet Calendar
- Overtime Requirements NonExempt Employees
- Format Guidelines for Entering Hours
- Web Time Entry Approvals for Supervisors
- Web Time Entry for Students and Temp Casuals
Purchasing
Procard
- Procard Application
- Cardholder Agreement
- Reconciler Agreement
- Signature Verification
- Procard Policies and Procedures
- Lost/Missing Receipt Affidavit
- Procard Reports Job Aid
Requisitions
- Purchase Order Terms and Conditions
- Single/Sole Source Justification Form
- Requisition Approval Form
- How to Process a Requisition Job Aide
Standard Services Agreements
- Standard Services Agreement ("Long Form")
- Standard Services Agreement Checklist
- Instructions for Use of "Short Form" Standard Services Agreement
- Pacific Vendor Agreement ("Short Form")
- Pacific Speaker Scope of Work
- Policy for Contracts Not Needing a Standard Services Agreement
Surplus
Vendor Set-Up