University of the PACIFIC

Forms, Policies, and Procedures

• Business Policies and Procedures
• Signature Authority Policy
• Purchasing Policy

Accounts Payable/Financial Reporting

• Banner Account Code Listing
•  Journal Entry Form 2012
•  Independent Contractor Flow Chart
•  Index Signature Authorization Form
• Fixed Assets Requisitions Flow Chart
• Lease Flow Chart
• Capital Asset Check-In Form & Instructions
• Capital Asset Disposition Form
•  Change Funds Reconciliation Form
•  Petty Cash Reconciliation Form
• New Index Code Request
•  Payroll/Accounts Payable Direct Deposit Authorization Form and Instructions

Payroll

•  2012 Payroll Calendar
•  2012 W-4 Form (Federal)
•  2012 DE-4 Form (State of California)
•  Payroll Tax Changes for 2011
•  Payroll Deduction Request
• Employee Self Service Letter
• Employee Self Service FAQ
• Employee Self Service Job Aid
•  Payroll Direct Deposit Authorization Form and Instructions
•  Vacation Request Form
•  Makeup Time Request
•  Monthly Staff Exempt Employee Time Sheet (Pink)
•  Non-Exempt Staff Time Sheet (Green)
•  Temp Casual/Student Time Sheets (Yellow)
•  Tuition Remission Flow Chart
•  Rest Periods & Meal Breaks
•  Affidavit & Indemnity Agreement Stop Payment & Reissue
•  Check Distribution Signature Authorization Form
•  Timesheet Signature Authorization Form
•  W-2 Form Notice to Employees
•  W-2 Employee Instructions
•  Electronic W-2 Disclosure Statements

Purchasing

•  Vendor DDA Authorization Form and Instructions
• Purchase Order Terms and Conditions
• Independent Contractor Flow Chart
•  Surplus Removal Form
•  Single/Sole Source Justification Form
• Procard Policies and Procedures
•  Lost/Missing Receipt Affidavit
•  Procard Reports Job Aid