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February 8, 2011

Institutional Priorities Committee
Minutes of February 8, 2011
2:00pm - 4:00pm
Library Community Room

Present: President Eibeck, Francois Rose, Mary Lou Lackey, Maria Pallavicini, Chris Johnston, Tom Krise, Peg Ciccolella, Matthew Downs, Patrick Cavanaugh, Jin Gong, Elizabeth Griego, Dan Shipp, Kelli Page, Cathy Peterson, Gene Pearson, Nejat Duzgunes, Nathan Quist, Marcus Perrot, Robert Brodnick

Absent: Ted Leland

Guests: Yiwei Qiu

Call to Order: 2:02pm

Minutes: Minutes for the January 25, 2011 meeting were approved.

Rose welcomed new Provost, Maria Pallavicini to the IPC committee. He also introduced Yiwei Qiu, who was there to observe and analyze the committee's work as to process.

Complete Preliminary Budget Recommendations: Rose announced the results of the votes for each division in percentages. Before the review by the IPC, he met with Cavanaugh, Brodnick and Perrot to discuss options on where to draw the line for the proposals. The pros and cons of drawing the line at 3 separate places were discussed and the results showed that...

9 votes out of 17 would mean the line drawn at 52.9%
8 votes out of 17 would mean the line drawn at 47.1%
7 votes out of 17 would mean the line drawn at 41.2%

Rose reminded the committee of a previous meeting where they decided to target a non-designed increase to operations of between $500k and $1.2 million. Using 7 as the minimum number of votes needed there was a balance of $373k and when added to the reserved $500k, a total of $873k remained. The majority of the committee voted to have a 1.5% operational increase which would require $400k, allowing $473k to be recommended as block grants.

Motion to approve preliminary budget: Griego motion, Page second
Discussion: Peterson, Lackey and Krise had proposals.

Peterson proposed to change the cutoff number from 7 to 9, using the existing numbers and keeping the highest and lowest percentages, causing the total amount for block grants to be closer to $1.9m.

Lackey proposed to change the cutoff number from 7 to 8, causing the block grant to be closer to $1.2m.

Krise proposed to reduce the School of Pharmacy rotations request by $50k to be able to fund an additional Financial Aid Counselor.

All in favor of Peterson's proposal of changing the cutoff from 7 to 9:
In favor: 3
Not in favor: 10
Abstain: 1
Proposal did not pass

All in favor of Lackey's proposal of changing the cutoff from 7 to 8:
In favor: 8
Not in favor: 4
Abstain: 2
Proposal passed

To explore the impact of this decision, Brodnick recalculated the distribution percentages, moving the cutoff from 7 to 8. The amount that was reduced was added to the block grant, creating a total of $1.2 m. Brodnick subtracted all the items with 7 votes from the column to see which were now removed, with 8 as the new cutoff.

Griego expressed her concern on 2 particular items that were dropped off the list with the new cutoff number: Arts and Lectures and the Operating Budget, which was for salaries of administrators for the Benerd School of Education.

Because the proposal to move the cutoff number of votes from 7 to 8 passed, Krise's proposal is no longer necessary. The 2 particular items he was inquiring about, now did not have the necessary amount of votes.

Motion to reconsider previous motion to move cutoff from 7 to 8, leaving it at 7: 
In favor: 10
Not in favor: 2
Abstain: 2
Motion passed

Motion to approve preliminary budget:
In favor: 14
Not in favor: 0
Abstain: 0
Motion passed 

Now that the committee agreed to keep the cutoff number of votes at 7, Krise's proposal became actionable.

All in favor of Krise's proposal to reduce the 200k from the rotations from the School of Pharmacy to 150k to be able to afford to hire a Financial Aid Counselor.
In favor: 1
Not in favor: 11
Abstain: 2
Proposal did not pass

Preparation for Campus Forums: Brodnick previewed the IPC Open Forum presentation. He asked that the committee do a very quick review as to what would be the best process for feedback. Brodnick recommended using one email for input from the community, ipc@pacific.edu.

Pearson made some recommendations on the slides regarding the IPC process. He thought it would be beneficial to show the campus in detail what IPC has done.

Pearson will present the draft presentations to Academic Council on the 10th because Rose will not be available. Perrot suggested including the average of AAUP 80th percentile graph so that the campus can see the progress that has been made.

Brodnick reported he will announce the forums on Thursday, one week lead time.

Adjourned: 3:58pm