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March 13, 2012

Institutional Priorities Committee
Minutes of March 13, 2012
3:00pm - 5:00pm DeRosa Center Room 211

Present: Brodnick, Cavanaugh, Datcher, Dial, Duzgunes, Eibeck, Gale, Giraldez, Gong, Lackey, Luu, Meyer, Murta, Page, Pallavicini, Pearson, Perrot, Shipp, Wright

Absent: Ciccolella, Griego, Leland

Guests:  Rojo

Call to Order: 3:09pm

Minutes: Minutes for the February 28, 2012 meeting were approved.

Review of FY13 Budget Recommendations  
President Eibeck reviewed the FY13 budget recommendation that she will make to the Board of Regents.  The recommendation includes most of IPC's FY13 budget recommendations.  President Eibeck stated that she had increased the funding recommendation for Pharmacy rotations to $150K, added a Marketing and University Communications web coordinator position, and removed the funding for a chemistry professor. She also reported that funding for the director of the Office of Capital Project Planning & Management, and an executive director for fundraising for the Brubeck Institute would be accomplished through reallocation of funds. 

President Eibeck also reviewed a list of potential FY13 budget adjustments that will be implemented if there is a change in amount of aid that the state of California provides to Pacific students who receive Cal Grant.  These adjustments, if fully implemented, would provide up to $4M of University aid for Cal Grant recipients. President Eibeck reaffirmed that Pacific's matched aid portion of $9,708 will not be reduced for continuing students (even if the Cal Grant awards are reduced).   

Review of FY13 Process for Divisional Investment Requests
Pearson asked for feedback from IPC on the FY13 divisional investment request process.  Changes implemented during the FY13 process included the accelerated schedule, budget request template/rubric, and shorter presentations/more discussion. Committee members stated that the accelerated schedule should not be problematic if enough notice is given to all the units. The shorter presentation times allowed IPC to focus on the key points. One suggestion was to give more emphasis to the evaluation rubric. Members reported that the two rounds of balloting, while the tiered divisional request recommendations seemed appropriate for the FY13 process, may not always be appropriate. It was agreed that including a non-presenters meeting in the FY14 process would be beneficial. 

IPC members generally supported the approach to confidentiality that was used during the FY13 process. Members agreed that attributing comments to individuals or discussing sensitive information such as possible salary deferrals was not appropriate. It is understood, however, that there are instances when information should be reported back to other organizations on campus. It was suggested that the ASuop, Staff Council and Academic Council representatives periodically meet with the IPC chair and vice-chair to discuss talking points that can be shared with their representative groups.

Planning for FY14

The President's FY13 budget request letter was reviewed. Possible areas where revisions are needed will be discussed at the March 27 meeting. 

Adjourned: 4:32pm