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August 16 1999

University of the Pacific
Institutional Priorities Committee
MINUTES
August 16, 1999
Taylor Conference Room, University Library

IPC Members Present: Benedetti, Borlik, Brock, Cavanaugh, Chambers, Evey, Fletcher,

Gilbertson (Chair), Gluskin, Krueger/Devine, Myers, Oppenheimer

Absent: Bialek

Chair Gilbertson convened the meeting.

The next meeting will be at the Dental School on August 23rd; a van will leave the Tower at noon to transport participants.

The following meeting on August 31st will be the first of the meetings to be held at a new time, Tuesdays, 3-5. This new time will carry through the Fall Semester.

Minutes of the July 12th meeting were distributed and approved without correction.

Provost Gilbertson opened the meeting with a discussion of the upcoming administrative retreat, scheduled for August 28th. He circulated the draft agenda and cover memorandum. It was suggested that a draft of key questions to be posed by the IPC for the retreat be amended by adding the word "many" in the first sentence so that it would read:

  1. IPC is prepared to recommend that many units operating budgets be adjusted.

The Provost noted that Bob Cox will be present to discuss the report of the Ad hoc

Committee on Experiential Learning.

Members of the IPC will be asked to be discussion leaders at the retreat. The following members volunteered: Fox, Benedetti, Myers, Oppenheimer, Krueger-Devine.

In discussion, it was suggested that there were at least two additional areas that might benefit from group discussion at the retreat: the setting of tuition levels and the need to expand housing in light of the current shortages. However, the Committee thought it was best to suggest these topics at the retreat rather than place them on the agenda.

Moving on, the Provost distributed a report on student retention and noted that funds had not yet been found to support the program as recommended by the Committee. He also distributed an Institutional Research Report detailing differences between first and second year students; it provides clues concerning why some students leave.

It was suggested that such data should be reported by school unit as well as aggregated.

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The Provost next distributed a summary of ten public policy issues from an AGB Public Policy Paper Series. He noted that the summary could provide useful background for the Committee.

Dean Oppenhiemer asked about the Committee’s suggestion that the Director of Athletics be appointed to IPC. The Provost noted that the recommendation was forwarded to the President and that he was pleased with it. The Provost then inquired concerning language to amend the current Committee selection procedures in light of changes in the organization of university staff. The Committee agreed that the President should appoint two members of staff at his discretion. However, it was suggested that the Provost share with the President the interest of the Committee in wide representation from staff.

That is, the President may wish to consider selecting one staff member from lower grades and one from higher grades or, alternatively, one from the exempt classification and the second from the ranks of the non-exempt.

Vice President Evey announced his resignation from the Committee and thanked members for his experiences.

The remainder of the meeting was spent in a discussion of the cost allocation model.

The Provost called the Committee’s attention to the discussion questions from the Council of Dean’s discussion dated June, l999. Dean Oppenheimer emphasized the usefulness of the model for questioning the appropriateness of indirect costs. Dean Benedetti noted that it also highlighted revenue streams other than tuition. Vice President Cavanaugh said that the calculations did not distribute the costs and revenue of auxiliaries.

The Committee adjourned at 3 PM.

Submitted by Bob Benedetti