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August 28, 2007

University of the Pacific
Minutes, August 28, 2007
Library Community Room

Call to Order: 2:04 p.m.

Present: Brodnick, Byl, Cavanaugh, Cox, Dodson, Foster, Frederick, Gilbertson, Griego, King, Klunk, Lackey, Perrot, Schmidt, Spreer, Swagerty, Williams

Not Present:  Leland

Special Guests:

Minutes: Minutes of June 26th were reviewed and approved.

Standing Reports:

Current Agenda Items:

Brodnick provided an overview of the newly revised Provost website and the improvements and additions, for example, Faculty Handbook, Program Review, IPC, Academic Council, etc. They are all now on the Provost website.  (ISPC is on insidePacific).

Brodnick also announced the Stockton campus overall is down by 80 students: 60 new freshman students, 35 for new transfers, overall down by 75 for under graduate, and graduate students are about level. Brodnick commented that the numbers are extremely volatile after the first day of school.

Dental School believes their enrollments are full and Sacramento is managing.

Current Agenda:

FY08 Enrollment and Budget Impact
Cavanaugh distributed an Impact of Enrollment Shortfall Budget report. Looking at an overall shortfall this coming October by approximately $2M. Cavanaugh explained other variables as well, i.e. contingencies, reserves, etc. that could also affect the budget throughout the academic year. 

Consultant, George Dehne had been assigned to provide a market research summary of enrolled, and those who decided not to enroll students, and parents alike. A report of the outcomes of these consultations will be shared and then decide our ‘game’ plan for the following year. The report does explain product, price, location, etc. We have one year to improve and increase our enrollments.

FY09 -10 Budget Assumptions and Planning Guidelines
Gilbertson provided an overview of the changes that were made to the budget and the President’s concerns. The committee has been shared with these concerns/changes, all discussions are now closed and we move forward with the Budget Assumptions and Planning Guidelines for FY09.

FY 09-10 Budget Calendar was distributed to the group. Minor revision to be made regarding Athletics and will be redistributed.

It was suggested we could take our FY08 deliberations, high level items, i.e. a new program and put together a proforma on those items. We would need to get to the Board on October 5th, in order to make the appropriate adjustments to our agenda items.

Adjourned: 3:22 p.m.

Next meeting: Sept. 11th in the Library Community Room