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February 8 2000

University of the Pacific
Institutional Priorities Committee
February 8, 2000
Taylor Conference Room

Attending: Benedetti, Borlik, Brock, Cavanaugh, Chambers, Fletcher, Fox, Gluskin, Gilbertson (Chair), KruegerDevine, Meyers, and Oppenheimer

Absent: Stein

Convening of the Meeting and Approval of the Minutes

Provost Gilbertson convened the meeting from San Francisco; he was joined there by Benedetti, Cavanaugh, Gluskin, and Oppenheimer. The minutes of February 1, 2000 were reviewed. It was noted that Brock had been present at that meeting and the minutes were amended to reflect his participation. In addition under the heading, Graduate Student Teaching Assistant Stipends,it was noted that the committee had recommended a 4% increase (rather than a 1% increase) and that the annual increase for graduate students be indexed to annual tuition increases. With these changes the minutes were approved.

  1. Provost's Report Provost Gilbertson directed the committee's attention to recent sophomore and senior satisfaction surveys. He suggested that the committee review these and related materials as soon as its deliberations over the budget were complete. He announced that the President had distributed copies of the Mission, Vision and Priorities of the University (MVP) to all staff. He reported that funds allocated for Y2K preparations had been more than sufficient. While not all the expenditures were reflected in an accounting made available to the committee, the final cost figure is anticipated to be as much as $20,000 less than budgeted.
  2. Budget Deliberations The committee then turned to reordering budget priorities. It was decided not to provide a priority order for the list of "given" on- going expenditures; the allocation suggested for the Burbeck Institute was added to this list. Only one item was placed on the "given" list for one-time funding, an allocation for OISR; a one- time allocation for the national commissions was removed as it was already included in the budget. The committee discussed in some detail the appropriate way to approach requests for "start up" funding for promising programs. It debated placing such allocations in the on-going budget with sunset provisions attached rather than considering the funding of these programs as one-time requests. It was agreed that this methodology could serve the committee well and avoid poor accounting practices. There was also the suggestion that the committee spend more time in the future reviewing a wider range of university programs for possible reduction or termination. Vice President Cavanaugh presented a revised budget projection for FY 2000, FY 2001 and FY 2002. The committee reviewed his calculations in light of its list of on-going and one-time priorities. Several assumptions were adjusted and allocations changed in order to balance income and expenditure estimates. A request for additional scholarship assistance from the Department of Athletics was removed from the budget priorities because it was judged to be budget neutral. However, it will be recommended as part of the overall committee report to the campus community. The Provost then reviewed with the committee editorial changes in the draft statement to be sent to the campus community regarding budget priorities. The results of the committee's deliberations were incorporated into the draft and it was approved for distribution in print and over the campus e-mail system.
  3. Adjournment Provost Gilbertson adjourned the meeting at 5 PM.