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January 12, 2010

University of the Pacific - IPC
Minutes, January 12, 2010
Library Community Room

Call to Order:  Brodnick, Cavanaugh, Downs, Duzgunes, Frederick, Gilbertson, Gong, Griego, Stubblefield, King, Klunk, Krise, Leland, Page, Pearson, Perrot, Shipp

Not Present: 

Minutes:  Minutes of December 8, 2009 were approved as distributed.

Budget Presentations:
Sustainability:  Total funding base add request ($18,700) as indicated below:

  1. Student Interns ($10,000)
  2. Programming ($1,500)
  3. Professional Development and Outreach ($5,000)
  4. Professional Association Memberships ($2,200)

Business & Finance:  Total funding request ($333,200) as indicated below:

  1. Computer Equipment Refresh ($20,000) - one time; support ($38,000)
  2. Support Budget Supplements ($100,000) - support
  3. Senior Financial Reporting Analyst/Controller ($70,200) - FTE (1.0); Salary ($54,000); Benefits ($16,200)
  4. Web time entry consulting, legal, implementation work/Controller ($50,000) - one time
  5. Indirect Cost Proposal Study Project/Controller ($30,000) - one time
  6. Business Managers Training/Controller ($25,000) - support 

Athletics:  Total funding request ($207,000) as indicated below:

  1. Operations Budget Increase ($138,000)
  2. Graduate Assistant Stipends [2 @ $11,000 each] ($22,000)
  3. Part-Time Assistant Trainer ($17,000)
  4. Book Loan Program ($30,000)

President's Perspective on FY11 Budget:  President Eibeck summarized the University's future investments to achieve level of quality consistent with mission as follows:

  1. Mandatory Adjustments ($6-7M) annual base adds
  2. Fundraising ($6-11M) total base add needed
  3. Marketing ($1-2M) total base add needed
  4. Information Technology ($4-8M) total base add needed
  5. Athletics ($2-3M) total base add needed
  6. Facilities Renovations ($56M) one time

Budgetary overview of priorities:

  • Medical/Dental Benefits ($626.0)
  • University Advancement Reorg/Sys. ($515.0)
  • New Facilities ($312.0)
  • Financial Aid ($1,165.0)
  • Library Collections ($100.0)
  • Technology License Renewals ($125.0)
  • Annualization FY 2010 Salary Adjustments ($249.0)
  • Salary Adjustments ($2,032.0)
  • Regulatory Compliance Officer ($91.0)
  • Pharmacy Enhancements ($600.0)
  • Video Surveillance ($228.0)
  • Athletic Programs/NCAA Mandates ($293.0)
  • Student Housing Upgrades ($1,300.0)
  • Advancement Reorganization ($450.0)
  • Athletic Programs/Strategic Plan ($207.0)
  • Operating Reserve Increase ($500.0)
  • Marketing Enhancements ($304.0)
  • Redistribution of IDC ($195.0)
  • Technology Investments ($385.0)
  • Student Orientation/MOVE ($100.0)
  • IPC Recommendations ($500.0)

Marketing: 

Basic Services:

  1. Planning & Coordination (Needs Staffing)
  2. Website Design & Content (Needs Staffing, Budget)
  3. Web Infrastructure (Needs Staffing)
  4. Photography and Video (Needs Staffing, Budget)
  5. Research and Evaluation (Needs Budget)

Additional Best-practices:

  1. Internal Communications (Needs Staffing)
  2. Event Marketing (Needs Staffing)
  3. Strategic Marketing Campaign (Needs Staffing, Budget)

External Relations/Development: 

These two divisions formed from one to strengthen support for presidential priorities:  build community connections and impact; build capacity for fundraising and upcoming campaign; and strengthen intercollegiate athletics. 

Needs/requests driven by: impact of re-organization; new leadership positions-VP Development; recently filled AVP Development; both needs new administration support positions; operations support for new both divisions; support for presidential/university priorities; enhance staffing capacity for gift and data reporting and research; re-implementation of Banner Advancement; and Athletics needs currently being studied.

 Top tier requests:

  1. Development:

Developing staffing-2 FTEs, including benefits @ 30% ($429,000); Advancement Services staffing-5.5 FTE's, including benefits @ 30% ($220,000); Operations Support Increase ($21,000); Technology consulting and enhancement services ($180,000)

    2.    External Relations:

            Athletics (TBD)

Second tier requests:

    1.   External Relations

Position addition and enhancement in Alumni Relations; Operating budget increase for existing outside vendor contracts in Alumni Relations

    2.  Development

Technical Support Specialist dedicated to, or shared by the two divisions; Associate Director in Planned Giving; Fundraising travel budget increase

Adjourned:  4:02 p.m.

Next Meeting:  January 26, 2010; 2:00-4:00 p.m.; Library Community Room