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March 4, 2008

University of the Pacific - IPC
Minutes, March 4, 2008
Taylor Conference Room

Call to Order:  2:08 p.m.

Present: Brodnick, Cavanaugh, Frederick, Griego, King, Klunk, Krise, Perrot, Spreer, Swagerty, Williams

Not Present: Dodson, Foster, Leland, Schmidt

Special Guest: Special Guest: Roy Bergstrom, Craig Yarborough

Minutes: Minutes of February 26th needed revision and will be reviewed again on March 18th.

Announcements:  n/a

Reports and Current Agenda Items:
Dental Recommendations
Craig Yarborough and Roy Bergstrom presented the FY09 Budget Recommendations for the Dental School. There will be a decrease of seven residents/students due to reducing the number of sites of their Advanced Education in General Dentistry Program and dental hygiene students per class. The Dental School is currently proposing a 5.9% increase in comparison to FY08. Annual tuition covers approximately 70% of costs, plus another 24% in revenue from patient services.

After last years incident regarding sterilization of instruments a new sterilization program is being phased in over the next three years. The school will now own the instruments and rent the instrument kits back to the students. Financially this will not affect the students. This new policy and procedure will assure patients that our instruments are sterilized correctly every time.

The Dugoni School is proposing two new programs. One is with the University of Kuwait Dental School where students will participate in the AEGD program. These students would earn the AEGD certificate and will receive training in pedagogy. The proposed annual fee of this program is $75K. At this time no students are enrolled for this program, but we are anticipating that this program will be approved. The orthodontics program is offering a supplemental research support and mentorship for selected foreign students. The proposed fee is $36K. Currently one student is enrolled for FY09.

Major Equipment/Renovation Acquisition and Replacement: The Dental School is budgeting for many large ticketed items for the upcoming years starting in FY09. A few items listed are new Clinic Software, boilers, elevators, housing and campus improvements. Considerable discussions regarding the housing unit were raised. They are questioning if it be more cost effective to sell the building and place the funds in an establish endowment. The net revenues are currently limited and further analysis is necessary before any type of decision is made.

It was noted that Disaster Recovery was not mentioned in the Dental Recommendations although allocation funds have been set aside.  In the upcoming months they will meet with the three campuses and address the next direction. Currently the Dental School is ready to move forward once they receive direction from Risk Management and the consultant.

Unfunded Unrestricted Budget Requests for Main Campus
Perrot explained that the report is listed by division in priority order. The group reviewed the Academic Affairs category specifically. A few items should move forward with approval in FY09 even though they are on the list. Those items that should hopefully move forward are, Institutional Research Software Maintenance, Admissions Web Optimization, and deferred maintenance. One priority is to focus on those items that will generate revenue such as the Research & Graduate Studies Program. Other items to relocate are the Physical Therapy Faculty request 2.0 FTE, Biology Faculty request of 0.4 FTE and Conservatory staffing. Campus-Wide Initiatives are one-time funds and communication is present with the Budget Office to find a way to achieve these. Athletics has had positive conversations regarding the coach's equity salaries plan since our last IPC meeting on Feb. 26, 2008, and further discussions will be necessary before anything may be approved.

Griego had met with the Pharmacy students regarding the new Meal Plan that will be implementing in FY08/09. The plan will be required to those students who have campus housing. Griego explained that if they did not care to use the points at the Summit/Quads they can spend them at the future new and improved Tiger Grocery store once it expands. The meal plan points will not be allowed to purchase beer once that becomes available at the University Center.

New video surveillance for the new University Center, Biology and Lot #10: Cameras have been budgeted for the new buildings. Currently, Perrot is waiting for a report pertaining to each building and the costs associated with surveillance in order to work out funding. The camera's are not 'live' monitoring but taped. It is considered illegal to display a camera that is not functioning it must have tape monitoring capabilities.

Deadline for any comments or suggestions pertaining to the FY09 Budget Recommendations is still scheduled for March 5th. It will be reviewed by Cabinet this coming Monday, March 10, 2008.

Adjourned: 3:54 p.m.
Next meeting: March 18th in the Taylor Conference Room