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October 25 2001

Institutional Priorities Committee
Thursday, October 25, 2001
12-2 p. m.
Taylor Conference Room

Minutes

Attending: Benedetti, Brock, Cavanaugh, Gilbertson (Chair), Hewitt, Jones, King, Krueger-Devine, Olsen, Oppenheimer, Sina, Stark

I. Minutes: The October 18th minutes were reviewed, and revised to add the phrase “Advancement Division” between “IPC” and “Allotment Initiatives” in the head to §VII. With that correction, the minutes were approved.

II. V. P. for Business & Finance Cavanaugh reviewed his Report on 2001 Allocations (which had been distributed previously). Cavanaugh suggested disseminating to IPC the (Board) report on financial indicators for UOP and UOP’s financial standing vis-à-vis national indicators (for comparable institutions), so that IPC members could have a macroscopic account of the university’s financial situation when considering specific recommendations. Cavanaugh reported that the HR benefits study, originally slated for April 2000 had been deferred to March 2001, allowing it to coincide with the arrival of the new HR director, and is now being completed (with the results being brought to IPC, among others). There was also discussion of the recycling program, major energy cost overruns in the past year and conservation responses, and the issue of the reallocation of savings stemming from the move to a universal semi-monthly payroll next January.

III. The Staff Advisory Council Budget Recommendations for FR 03-04 were presented and discussed, with Provost Gilbertson commending the SAC for its succinct prioritization, and observing that a step toward meeting some of the recommendations regarding training was already under way with the addition of a training office to HR.

IV. A spreadsheet identifying Frosh Fund Trends 01-02 was distributed and discussed. The provost also reminded IPC that extensive additional data and analyses were now available on the RRO website, whose address he promised to send out to all members shortly.

V. Louise Stark reported on progress and improvements in Sun Ray utilization and remaining underutilization, leading to a discussion of the latter.

VI. With both a July 20, 2001, memo on Proposed Staffing Additions/Changes to the Advancement Division, and the AD’s Unit Planning Priorities and Budgeting: FY 2003 and FY 2004, VP for AD Meer kicked off IPC’s annual cycle of reviewing budgets. Meer thanked the committee profusely for allowing him to go first, provided extensive information on the reallocation within the unit of funds already approved and the directions that AD expected to be going in during the upcoming fiscal year. Discussion of his report, priorities, and reallocations followed, together with the request that Meer supplement this report with further information on the new requests he will be making (not covered here). He said he would bring that information to the next meeting.

VII. The meeting was adjourned at 1:56.

Notes submitted by Jerry Hewitt.