• Print

Administrative Unit Review Process

DOWNLOADS AND RESOURCES
     AdministrativeReview
Download Administrative Unit Review Process Workflow (PDF, 767 kB)

Additional Resoures

All administrative units will be evaluated as part of the effort to increase effectiveness and efficiency and create a Strategic Investment Fund. An administrative unit is defined as a group that provides co-curricular learning opportunities, student services, and support and transactional services for students, employees, and others (donors, alumni, community members, etc.). Administrative units are labeled in the Program List.

Administrative Review Reports

Each administrative unit's staff will prepare a brief report that addresses its effectiveness and efficiency with evidence provided through narrative as well as data. 

This report will be based on explicit criteria. All Administrative Reviews will include the following common criteria:

  • Criterion 1:      Relevance to Institutional Mission/Vision and Alignment with Pacific 2020
  • Criterion 2:      Continuous Improvement and Program Outcomes
  • Criterion 3:      Costs Associated with the Program
  • Criterion 4:      Opportunity Analysis

Recognizing that the administrative functions in some divisions, such as Business & Finance or Development, serve very different roles and constituents than those in divisions such as Student Life and Intercollegiate Athletics, each division may identify an additional set of "custom" criteria. The Provost and Vice Presidents will work with their leadership teams to devise their division's custom criteria. Institutional Research will provide data as available (budget, headcount) and can consult with units on how they might proceed to obtain other data elements. 

Administrative Efficiency Recommendations

Administrative reports will be submitted to the division's VP/Provost. The Provost or Vice President and the division's leadership will review the reports and make preliminary recommendations. The possible actions include:

  • Enhance
  • Maintain
  • Reduce
  • Consolidate/Reorganize
  • Eliminate

Each unit's report will be made available to the University community. The Vice President's or Provost's recommended actions for the unit and a brief rationale for those actions will be discussed with the division in an open town hall for each division. While the meetings will be aimed primarily within the division, any interested member of the University may attend. Smaller divisions may choose to combine their town hall with another division.

Each Vice President and the Provost will take the feedback from the divisional town hall into account, finalize his or her recommendations, and then summarize all recommended actions within his/her division in a single report that will be forwarded to a holistic review committee. This committee will comprise the members of the President's Advisory Council (PAC), a representative body that advises the President on matters of importance to the University community, along with selected student, faculty and staff members. For administrative unit reviews, PAC will become "PAC+": two students will be selected to join the committee by ASUOP, two additional faculty members will be selected by Academic Council, and two additional staff members will be selected by Staff Advisory Council. 

The role of PAC+ is to look holistically at the reallocation recommendations across the divisions for overlaps and conflicts. Once the PAC+ has completed this examination, they will offer feedback on the VPs/Provost's recommendations to the President. If the PAC+ recommendation is different from that of the Provost or VP, a brief explanation for the rationale will be included when both recommendations are sent to the President. After soliciting University feedback, the President will then make her decision for each unit based on the input from the Cabinet member, the PAC+ holistic review, and the University community.

Three-City and School-Based Administrative Units

Two types of administrative units will follow either a slightly different process or a different timeline from other administrative units in the University:

  1. Select administrative operations that occur across the three campuses will come together for a three-city administrative review; these units are labeled in the Program List and the three-city review process is described here.
  2. Administrative units housed within the schools and College (and which are not identified in the Program List as three-city units) will use the same process as administrative units in Business & Finance, Development, External Relations and Athletics, the President's Division, and Student Life, but they will have their reviews later. The school/College-based administrative units will follow the academic timeline, described here.

Administrative Unit Review Timeline

This timeline applies to:

  • all administrative units not housed within the schools or College
  • select three-city units at the Stockton, Sacramento and San Francisco campuses (see Program List)
2013
May 28: Institutional Research begins compiling data for administrative units as available
June 3: Units begin to prepare administrative review reports
August 9: Administrative review reports due
August 30: Provost and Vice Presidents announce recommendations. Provost and Vice Presidents begin holding Open Divisional Meetings for input (Sept. 3-6)
Sept. 16: Provost and Vice Presidents adjust recommendations as appropriate; reports and recommendations go to "PAC+" (see Appendix B) for review
Sept. 20: PAC+ makes their recommendations and forwards all to President.
Sept. 23-27: President seeks University input
Oct. 11: President announces administrative decisions to University community by this date