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4.7.1 Evaluation Process for Deans

4.7.1.a The Provost shall provide each dean with an annual written evaluation of the dean’s performance. The annual evaluation shall be based on criteria that have previously been disclosed to the dean and shall include an assessment of the degree to which the dean has succeeded in implementing the priorities established for the school or college.

At the beginning of the academic year in which a dean is to be formally evaluated, the Provost shall inform the dean of the purpose of and procedures for the evaluation. The dean should provide an updated vitae, summaries of accomplishments, a list of external constituencies who might be contacted, and other documentation likely to be useful to the evaluation committee.

The Provost shall meet with the elected representatives of the college or school’s governing body, or with the college or school’s Academic Council representatives in the absence of a formal faculty governing body, to discuss the purpose, process, and schedule of the dean’s evaluation.

4.7.1.b The faculty of the college or school shall nominate six tenured faculty from within the college or school to participate in the evaluation of the dean. If the college or school does not have a faculty or does not have a large enough faculty to make such nominations appropriate, then the nominations shall be made by the appropriate faculty associated with the programs for which the dean is responsible.

The faculty shall also nominate at least three tenured faculty from outside the college or school who have had some direct working relationship with the dean, and at least two deans from other schools or colleges within the University.

From among those nominated, the Provost  shall select two faculty members from within the college or school, one faculty member from outside the college or school, and one dean to serve as the Dean’s Evaluation Committee (the “Committee”).

The dean to be evaluated may request that the Provost remove any Committee member for cause, and the Provost shall rule on any such request.

The dean may also exclude one member without stated cause. If the dean exercises that option, or if a member or members of the Committee have been removed for cause, the Provost shall make whatever additional selections are necessary to bring the Committee’s membership into conformity with the requirements stated above. The additional selections shall be made from among the names provided by the faculty, which may be supplemented by the faculty if necessary.

4.7.1.c The Provost shall charge the Committee, and shall develop and implement procedures to maintain the confidentiality of its deliberations and its report.

4.7.1.d The Committee shall select its chair in consultation with the Provost, delegate tasks, and develop the procedures to be used to solicit information from administrators, faculty, students, and other appropriate constituencies. All faculty members within the school or college shall be surveyed, and those who request shall be interviewed.

4.7.1.e The report of the Committee shall evaluate the dean’s strengths and weaknesses, and upon completion it shall be made available to the dean. The dean shall have a reasonable time within which to submit a written response to the report. Any response shall be appended to the report, and the Committee may modify the report as seems appropriate in light of the response. The Committee shall then transmit the completed report to the Provost.

4.7.1.f The Provost shall meet with the dean in a timely fashion to discuss the Committee’s report. The Provost shall then make a recommendation to the President as to whether the dean should be continued and may specify the next formal evaluation period in order to monitor growth and improvement relating to any recommendations.

4.7.1.g After considering the Committee’s report and the Provost’s recommendation, the President shall decide whether the dean will be continued in the position, and may specify the terms and conditions of continuation.