7.5.5.c Sources of Relevant Information
Approved by Academic Council, Faculty, Administration
Unit guidelines should indicate that evaluations for promotion, for appointments with tenure and for fifth year evaluations of tenured faculty, will be based on written reports, whenever possible, or on interviews from at least the following sources:
- the faculty member being evaluated; the faculty member should provide a curriculum vitae and a report (with supportive materials) of his or her teaching, scholarly activities, and professional service.
- students (both past and present) and advisees; where feasible, graduates should also be consulted. At least one evaluation of each course the faculty member teaches will be conducted using a procedure specified by the guidelines.
- colleagues of the faculty member, including all members of the department in which the faculty member holds an appointment (or all members of the faculty in schools in which the faculty make decisions as a committee of the whole).
- the dean of the unit.
The record of previous peer review relating to scholarly and artistic activity should also be considered by the committee. The academic unit may require (and individual candidates may request) additional review by peers in related professional areas outside the University in evaluations for promotion, tenure, and fifth year evaluations of tenured faculty. Unit guidelines should be designed to bring about agreement between the candidate and the committee concerning the choice of extramural peers. The candidate should have the opportunity to suggest names of such peers and to comment on the suitability of peers proposed by the committee. The final decision on the choice of an external peer is to be made by the committee.