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7.4.5 Recommendation from the Promotions and Tenure Committee

Approved by Academic Council, Faculty and Administration;  Revised and approved by Academic Council and Administration on April 9, 2009.


The Promotions and Tenure Committee (the Committee) is responsible for rendering recommendations based on approved Department, School, College and University guidelines to the Provost and to the President concerning cases of promotion and tenure.

The Committee will receive from the Provost the approved procedures for evaluations from each school and college, the list of persons from each unit eligible for consideration in a given year, and the recommendations for promotions and tenure from each unit. The Provost is responsible for setting the timetable for actions on promotions and tenure in the schools and colleges and the Promotions and Tenure Committee.

The Committee will review the actions of each unit to assure conformity to that unit's individually adopted procedures and standards and to University-wide procedures and standards. In order to maintain consistent standards for promotions and tenure, the Committee may recommend changes in such procedures and standards to the individual units and to the Professional Relations Committee. If a change in the standards occurs two years prior to the year of a candidate's tenure and/or promotion review, the decision will be based on the new standards. Unless the candidate so requests, changes occurring less than two years prior to a candidates review will not apply. This policy also applies to approved revisions of unit guidelines. When changes are made either at the University level or at the unit level, the unit must assist faculty to make the transition to the new standards in an equitable manner.

After all approved procedures for evaluation are completed in each school or college in accordance with the designated timetables; the Provost will bring to the Committee the recommendations from each dean and all supportive materials. The candidates have a right to review and respond to all information sent to the Promotions and Tenure Committee. The Committee will review each case. The Committee must report all recommendations to the Provost.

The Committee will provide its recommendation as to whether, in its judgment, the standards for promotion and appointment with tenure have been satisfied.

If the Committee determines that the evidence provided supports the granting of tenure or promotion, it may recommend that promotion or tenure be granted. If the Committee determines that:

  • the evaluation committee report is incomplete or does not comply with unit guidelines,
  • the recommendation of the evaluation committee is not supported by the evidence or,
  • the evaluation does not follow University procedures, it shall return the report to the forwarding unit for further consideration and/or documentation.

If the evaluation report is returned to the forwarding unit for further consideration by the unit evaluation committee, the candidate has the right to review and respond to all information resubmitted to the Promotions and Tenure Committee. Any new written evidence of a candidate's performance must be sent to all the parties participating in the review at any time prior to the President's decision.  If, after the evaluation report is resubmitted to the Committee, it is determined that the standards for promotion and/or appointment with tenure have not been met, the Committee may recommend that promotion or tenure not be granted.

Should a candidate provide a written request for reasons for denial of tenure and/or promotion, the Provost will provide such reasons after consultation with the Promotions and Tenure Committee. The candidate may request that the reasons be provided in writing. If so requested, the information will be provided in writing.