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February 11th, 2010

Academic Council

February 11th, 2010
Library Community Room
3:00 - 5:00pm

Attendance:
Business:
S. Joseph (p), C. Eakin (a)
Conservatory: F. Hsaio (p)
College: M. Bates, (p), S. Giraldez (p), M. Hatch (a), J. Lessard (a), P. Meyer (p), Cynthia Ostberg (p), T. Storch (p), E. Thomas (p), C. Vierra (p)
Dental: L. Giusti (p), D. Horlak (a), J. Miles (p)
Education: H. Arnold (a), D. Brennan (p)
Emeriti: R. di Franco (p)
Engineering: H. Estrada (p), C. Lee (p)
Law: G. Caplan (a), E. Telfeyan (p), K. Yelpaala (p)
Library: C. Hawbaker (p)
PHS: X. Guo (p), L. Norton (a), C. Peterson (p), K. Salamon (p), M. Susca (p)
SIS: A. Richards (p)
ASUOP: C. Moynahan (p)
Ex-Officio: P. Gilbertson (p), B. Gundersen (p), G. Rohlf (p), H. Trexler (p)
Observer:  D. McNiel (p)
Guests: Cecilia Rodriguez, Rahim Khoie, Bruce Peltier, Lou Matz

1. Call Meeting to Order: 3:04pm

2. Approval of Minutes: Minutes of December 10th, 2009, M. Bates moved, J. Miles seconded, approved.

3. Chair’s Report
Chair-elect Susan Giraldez gave an overview of the January Board of Regents meeting held in San Francisco. From the Academic Affairs committee there was a discussion on graduate program; Rob Alexander gave a presentation on trends and enrollment and also discussed opportunities for expanding undergraduate programs. From the Finance committee, the budget was presented to the Regents. There is a openness of access of the budget, the information is available to the faculty. From the Facilities committee, a study of facilities for all three campuses is underway. Sightlines is conducting a broad analysis of campus energy use, in conjunction with data from our comparison schools as well as looking at how well we are utilizing facilities and space. Pat Cavanaugh will prepare a presentation to Council for a future meeting.

The executive board met with Eileen McFall, Director of Assessment she is interested in having contact with a boarder faculty, and will be invited to Council for a discussion.

The survey of interest will be fourth coming; there are issues of faculty service and committees not being populated. In some cases there are committees that do not have half of their representation, please encourage colleagues to participate. During this time of transition, faculty need to be engaged and faculty governance has power.

The All Faculty meeting will be held on March 4th  at noon. Volunteers are needed to help shape the meeting so time can best be utilized. Many faculty attended the Fall meeting, but left little time for engagement and discussion. The executive board would like to create a subcommittee to structure the meeting and topics of priority for discussion.

The March Academic Council meeting will be held on March 4th, due to spring break and Presidential Inauguration Series events.

A reminder, the Presidential Inauguration will be held on March 19th, many students and faculty will participate. If possible, classes are being asked to be cancelled that morning. On behalf of faculty, the executive board asked that events of this nature be announced to faculty in advance for better classroom planning.

The Council is invited to have breakfast with the Provost candidates, please see dates and time attached.

4. What’s on your mind?
The Council will formulate key questions for each of the Provost candidates, please send your suggestions to Susan or Cathy by next week. All faculty are encouraged to attend the open forums, additionally you may find more information on the Provost webpage to meet with the Provost candidates.

The executive board is working on finalizing the report from the Task Force with some recommendations of action. It will relate to work from the Council and faculty governance.

5. Provost Report
Provost Gilbertson discussed the new federal regulation regarding textbooks. Course books must now be identified even earlier in the year. Schedules, which are before pre-registration and advising periods, must include the book, isbn number and cost. The regulation also includes that every university bookstore provide some rental agreement to students. The Council of Deans and executive board have looked at the regulation; it will come to Council for discussion.

The faculty salary plan will be presented at the April meeting; it is a two year plan to bring us current to the comparison schools.

From the Board of Regents meetings, the Regents were briefed on the WASC accreditation process, which included the full CPR report, they are fully engaged. The chairs of all the key board committees will be present during the site visit.

President Eibeck had a presentation on the setting of undergraduate and graduate tuition. The outcome from the Regents meeting was that we must take into account our comparison schools tuition. We continue to widen the gap on tuition. We are $3, 000 beneath in tuition of some of the lowest schools in comparison. The President will present her recommendation on tuition to the board next summer.

The Chambers Technology Center when completed will apply for gold certification; if passed it will be the first on campus.

The visit to Venezuela was successful; there are 5 agreements and interest from high school students to attend Pacific. One of the agreements includes an opportunity for the Conservatory to be with a national system for youth orchestra.

6. Faculty Handbook Revision- ARC Committee
Cecilia Rodriguez, presented changes to the ARC committee. Changes include revision to the committee’s responsibility and changes to the membership.
L. Norton  moved, K. Yelpaala seconded, approved.

7. Faculty Handbook Revision- Selection of Search Committees, Commencement Committee
With the help of Kojo, the revisions to the handbook were presented to Council for discussion on the selection of search committees. Revisions include changes to the membership and the selection of it’s members.  Due to time restrictions, the agenda item was tabled for a future meeting, the executive board will review and discuss.

A revision to the handbook language for the Commencement Committee was reviewed. The changes included the addition of the Law and Dental school to conduct their annual commencement ceremonies at their locations as well as three minor updates. M. Bates moved, D. Horlak seconded, approved.

8. Athletics Priority Registration
Academic Affairs has approved the proposal from Athletics regarding priority registration to their athletes. The proposal includes an online registration period for student-athletes from the 16 Division I programs to be permitted to register for classes before other students with the same academic class standing. This will be a two year pilot program implemented during the online registration period for fall 2010 courses. Data collection will be implemented to assess the impact on faculty, student-athletes and other students during this period. Athletics staff will work closely with student-athletes, their faculty advisors and departments that offer enrollment-impacted classes to ensure that priority registration for student athletes has a minimal impact on other students. M. Bates  moved, C. Ostberg seconded, 17 approved, 4 opposed, 1 abstention.

9. Adjourned at: 4:38pm