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April 10, 2003

Academic Council Meeting

Minutes of April 10, 2003
University of the Pacific - Stockton Campus

Business: R. Hoverstad (p), N. Peery (n)
Conservatory: J. DeHaan (a), F. Wiens (p)
COP: B. Beal (p), D. Borden (p), C. Dobbs (p), B. Klunk (p), C. Kramer (n), P. Meyer (p), C. Ostberg (a), L. Spreer (p), D. Tedards (a), K. Whittington (a)
Dental: D. Castagna (a), R. Cohan (p), J. Levy (a), B. Peltier (a)
Education: M. Draheim (p), V. Snyder (p)
Emeriti: G. Blum (p)
Engineering: T. Wrensch (p), D. Turpin (p)
Law: F. Galves (a), W. Jones (a), G. Scully (p)
Library: L. Knight (p), R. Ray (a)
Pharmacy: R. Abood (a), S. Smith-Stubblefield (a), D. Umphred (p)
SIS: C. Smith (p)
Students: A. Hudson (p), TBD (a)
Ex-Officio: D. Brennan (p), R. Brittin (a), A. Freedman (p), P. Gilbertson (p), J. Gonsier-Gerdin (a), B. Gundersen (a), K. Hatschek (a), C. Hawbaker (a), J. Herche (a), R. Koper (a), T. Kuhlman (a), T. Kulisch (a), T. Nelson (a), J. Sprankling (a), R. Sylvester (a), J. Preisser (a), J. Purnell (a)
Guests: Heather Knight, Assistant Provost; Jack Nagle, Dean,

Chair Becky Beal called the meeting to order at 3:07 p.m.

1. Approval of Minutes
Motion: M. Draheim moved, R. Hoverstad seconded to approve the minutes of March 20, 2003. Motion unanimously approved

2 Chair's Report
Chair Beal announced the Eberhardt Teacher Scholar Award nominees, Motion: D. Borden moved, T. Wrensch seconded to approve all nominees to receive award. Motion unanimously approved.

3. Provost's Report
Provost Gilbertson announced that Joseph Brennan, new Executive Director for Marketing and University Relations has been hired and will start his new position in June 2003. Board of Regents approved: funding for the walk bridge, moving of the Raney courts, approved FY04 budget, endorsed a new tuition savings plan for parents, endorsed the $200 million capital campaign. Vision book and Case Statement brochure to be delivered to the Pacific community this week.

4. Faculty Research Lecturer Award
Motion: Richard Cohan moved, Cynthia Dobbs seconded to accept recommendation from FRC to open eligibility for the Faculty Research Lecturer Award to faculty from all 3 campuses. Historically this award has been restricted to faculty from Stockton campus only. The committee made this recommendation with the qualification that the recipient of this award be selected by a subcommittee of the FRC. Motion unanimously approved.

5. Faculty Diversity Hiring Plan Report - Assistant Provost Dr. Heather Knight
Since the Faculty Diversity Hiring Plan, 1998-2003 has been in effect, the University of the Pacific has made the following progress:
Gender: Increase from 26% female faculty to 35%
Ethnicity: Increase from 10% faculty of color to 19%
The University provides $20,000 a year to help fuel the plan. The James Irvine Foundations' Diversity Grant will provide an additional $40,000 per year for the next three years to augment funding for the plan. These funds provide, among other things, research and travel stipends for diverse faculty, funds to bring in extra candidates to "deepen" the pools, advertising in Black Issues in Higher Education and Hispanic Outlook, yearly copies of the Minority and Women Doctoral Directory and funding for Pacific's own "pipeline candidates."

6. Benerd School of Education P & T guidelines
Motion: Dick Turpin moved Darcy Umphred seconded to approve the BSE P & T Guidelines.
The following comments and concerns were expressed during the discussion. Most of the discussion of the Academic Council centered on two areas: compatibility with new University guidelines; fairness and usefulness to younger faculty.

Global vs. Specific Expectations. Considerable discussion focused on the "Performance Assessment Forms A and B" p. 25 and p. 27. On these forms the Global Expectations related to the candidates fit with the Mission Statement, core values, and collegiality is listed first on the form. While giving no percent weight compared to Teaching and Scholarship the placement at the top gives the impression that collegiality and meeting the BSE core values trump Teaching and Scholarship Expectations. The BSE representatives insisted this was not the case and if there were any personality or other issues the candidate would have been apprised of any shortcomings in annual evaluations and would have had time to address the areas of concern

Promotion to Full Professor. Several comments were made about the absence of any distinction between Associate and Full Professor. BSE representatives stated that continued good work would be sufficient. The concern of several members of the Academic Council was that younger faculty not be misled about the level necessary for promotion to Full since there is some evidence that the full University Promotion and Tenure Committee might have higher expectations than continued good work.

Living Document. Several times during the general discussion and in Dean Nagle's remarks after the Academic Council vote, mention was made that the BSE guidelines were going to be reviewed and possibly altered. Comments from AC members were positive in that the Guidelines would be reviewed but that care must be taken that young faculty be fully informed about revisions, and which version is appropriate for an individual.

Repetitive and Specific. Richard Turpin stated that PRC particularly noted the repetitiveness of the forms and the BSE belief that this would reinforce the policy that retention, tenure, and promotion evaluations would be concerned with the same criteria and use much the same procedures. Chair Turpin also praised the specific nature of the listings of desired outcomes (called artifacts in the guidelines). Positive comments were also made by AC members regarding these areas. Motion approved with one opposed.

Program Review
Motion: Ron Hoverstad moved Marilyn Draheim seconded to accept Academic Affairs Program Review recommendations for the School of International Studies.

A. SIS Report recommendations:

1. Add one faculty FTE to SIS by 2004
2. Develop a plan now to hire and train replacements for the three senior SIS faculty who will retire soon.
3. Develop a long range plan to ensure that a variety of foreign languages will be taught on a regular basis
4. Provide SIS with more space for offices, classrooms, and a conference room
5. Increase efforts in the Office of Admissions to recruit students into SIS.
6. Do a professional remake of the SIS promotional video, including international and non-European faculty and students in the "cast".
7. Appoint a panel to study the relationship between SIS and OIPS, and determine ways to improve coordination between them.
The discussion of this report at the Academic Affairs Committee focused on a couple of issues. First, There are some issues regarding joint appointments of faculty between SIS and the College of the Pacific, and also in allocating student FTEs between courses that are cross-listed in both SIS and COP. Because resource allocation decisions are increasingly based upon student headcounts in programs, accurate data are vital to the future of SIS.

The second issue concerns the roles of SIS and the office of Admissions in attracting freshman students to SIS. In the past, SIS has taken a more active role in the recruiting process, devoting significant financial and human resources to recruiting. This active role has paid off for the school enrollments in recent years have increased steadily. This past recruiting season, SIS scaled back its involvement in recruiting, and Office of Admissions took on more responsibility for bringing in first year students to SIS. Unfortunately, applications and acceptances for SIS this year have fallen off from last year's numbers.
Motion unanimously passed

B. Modern Language Literature Program Motion: Brian Klunk moved Andrew Hudson seconded to accept Academic Affairs Program Review recommendations for the Modern Language and Literature Program,

The report contained several recommendations:

1. The university should commit to the department that it will suffer no future loss of faculty positions without a recommendation from program review.
2. The university should constitute an International Education Priorities Committee to enunciate a clear vision of international education at Pacific.
3. When appropriate, programs under review should evaluate whether they should include a language requirement beyond the minimum unit requirements.
4. The College of the Pacific should consider whether all its bachelor's degree programs should include a language requirement.
5. College of the Pacific freshman advisors should encourage new students to take MLL placement tests and to enroll in language courses their first semester.
6. The University General Education Committee should discuss whether the university's GE requirements should include foreign language proficiency as a fundamental learning skill.
7. The department should establish a long-range technology plan, including a computer-based language lab.
8. The department should develop a program to establish and nurture relations with its alumni.
9. The department should continue implementation of its learning assessment program.
Motion unanimously passed

C. Gender Studies To be reviewed at the May 10, 2003 AC meeting.

7. Adjournment
Motion: Andrew Hudson moved, Tom Wrensch seconded to adjourn. Motion unanimously approved. Meeting adjourned at 5:02 p.m.

Respectfully Submitted,
Ana T. Orellana, Academic Council Secretary