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April 22, 2004

University of the Pacific – McGeorge School of Law Campus
Academic Council Meeting
Minutes of April 22, 2004

Attendance:
Business:
R. Hoverstad (p), N. Peery (p)
Conservatory: R. Brittin (p), J. Haffner (a), N. Waldvogel (a)
COP: B. Beal (a), D. Borden (p), L. Christianson, (p) C. Dobbs (a), B. Klunk (p), P. Meyer (p), C. Ostberg (p), L. Spreer (p), D. Tedards (p), K. Whittington (p)
Dental: H. Chi (a), J. Levy (a), B. Peltier (a)
Education: M. Draheim (a), V. Snyder (a)
Emeriti: G. Blum (p)
Engineering: M. Doherty (p), CW. Lee (a)
Law: F. Galves (p), W. Jones (p), G. Scully (p)
Library: R. Imhof (p)
Pharmacy: D. Fries (p), S. Smith-Stubblefield (a), D. Abood (p)
SIS: C. Smith (a)
Students: L. Nowinski(a), TBD (a)
Ex-Officio: B. Cox (a), D. Brennan (a), T. Kulisch (a), R. Silvestre (a), C. Hawbaker (a), T. Nelson (a), C. Eaking (a), C. Saviz (a), L. Fox (a), T. Kuhlman (a), Joel Herche (a), R. Koper (a), P. Gilbertson (p), A. Freedman (a).
Guests: Steve Anderson, Dean Conservatory of Music; Lydia Fox, Chair Professional Relations Committee; Bob Cox, Chair, Academic Affairs Committee; Marc Mcgee, Director of Admissions.

Chair Larry Spreer called the meeting to order at 4:15 p.m.

1. Approval of Minutes

Motion D. Abood moved, D. Fries second to approve the minutes of April 8, 2004

Motion unanimously approved

2. Chairs Report

Chair Spreer reported on the following:

1. Composition for Promotions and Tenure Committee passed. Administration has accepted results; changes will be made to the Composition and Procedures of the Promotions and Tenure Committee.

2. Request to Academic Council members to apply and to encourage fellow faculty member to apply for the Eberhardt Teacher Scholar Award. There are several still available, awards are about $2,000 each thru CAPD.

3. Chair Spreer traveled to Southern California to Loyola Marymount University with a degree audit task force for a demonstration of how the CAPP (Curriculum Advising and Program Planning) software program helps advise students. Per Chair Spreer, the CAPP program has most of the features that Pacific needs. Loyola Marymount University has recently converted to web based and this seems to increase the usage and acceptance level of most faculty and students.

4. Provost Report

Provost Gilbertson reported that a plan to meet with the Faculty Compensation Committee before the end of the year to talk about the Salary Plan II for the Stockton campus has to be postponed. Unfortunately the update of the model from the Office of Planning and Research will not have all information available for another 6 weeks. This means that the meeting will not take place until August.

5. Academic Affairs Committee:

Conservatory of Music Program Review

Bob Cox presented the Program Review Panel Report for the Conservatory of Music. The Academic Affairs Committee met with Steve Anderson, Dean of the Conservatory, David Chase, Assistant to the Dean, and Tim Smith, a member of the panel. Cox stated that procedure was followed in the review and the Committee accepted the panel’s first nine of the ten recommendations.

Motion: R. Hoverstad moved N. Peery second to endorse the program review panels report of the Conservatory of Music.

Summary of Recommendations

  1. The Conservatory administration and faculty, in conjunction with the Provost, should engage in a review of the number of degree and non degree programs offered vis a vis the size of the faculty. Great care must be taken in developing new programs in jazz and music theatre to avoid straining already limited resources.
  2. The Conservatory should give serious consideration to changing its governance structure to reduce the number of separate departments and chairs.
  3. The faculty and administration of the Conservatory, in conjunction with the Provost, should develop an overarching plan for the financing and deployment of new technology.
  4. The Conservatory should develop and articulate a careful plan for recruiting new students.
  5. The faculty and administration of the Conservatory should engage in extended dialog with students regarding demands on student’s time and student needs which are not being met.
  6. The faculty and administration of the Conservatory should meet with the Provost and the Director of General Education to discuss the role of the unit in the University GE Program.
  7. In terms of specific recommendations with respect to courses and pedagogy:

    • Expand the use of upper class students as mentors
    • Offer a workshop in instrument repair
    • Offer instruction in marching
    • Review the condition and availability of rehearsal space
  8. The Provost’s Office should review and reaffirm the granting of faculty development leaves. Conservatory faculty appear to be at a serious disadvantage here.
  9. The faculty of the Conservatory should present a carefully articulated plan of student assessment.
  10. The administration of the Conservatory should review the proposed plan for student fees. Students have strong reservations about a uniform fee in light of programmatic differences in use of facilities.

The panel representative agreed with the program’s representatives that the panel’s tenth recommendation now appears moot: to quote from a March 24, 2004, memorandum from Dean Anderson, “The proposal for a uniform fee was dismissed in summer 2003 based primarily on student input. A different fee proposal was formulated, discussed with student representatives, generally agreed to by the students, and approved by The Board of Regents in January 2004 and implementation will begin in fall 2004.”

Discussion followed. Dean Anderson stated that the Conservatory of Music would seriously consider the nine recommendations of the Review Panel. Motion unanimously approved.

Department of Geosciences

Bob Cox presented the Program Review Panel Report for the Department of Geosciences. The Academic Affairs Committee met with Lydia Fox, Chair of the Department of Geosciences, Gene Pearson of the Geosciences faculty, Anne Moore and Jason Harlow, members of the panel, Marisa Kelly, Associate Dean of the College, and Bill Swaggerty, director of the Environmental Studies program. the Academic Affairs Committee voted to approve the procedure followed in this review, with the exception that the program in Environmental Studies was not kept informed about the panel’s recommendations, especially 1 and 3 (below) affecting it, and was not given opportunity to develop a response. We understand that the Environmental Studies Board will consider this matter and forward its written response to the Dean and the Provost. The Academic Affairs Committee voted to accept the report and its recommendationswith the exception of recommendation 3.

Panel’s Conclusion and Summary of Recommendations

The Panel provides this general conclusion for Geosciences at Pacific:

The Geosciences Department is a valuable resource, widely serving the campus and engaging in interdisciplinary activity suggested by University objectives. Yet the professional demand for geosciences graduates is underserved by Pacific at this time.

It is desirable to enhance the Department by curriculum adaptations, challenge faculty in the arena of geology and environmental science, improve faculty research and student assessment and study future assignments of Natural Science resources.

By the following specific recommendations, the University can ensure that Geosciences continues to play a valuable and growing role at the University:

  1. Develop a new curriculum in Environmental Science to be integrated with current Environmental Studies in the College and the School of International Studies.
  2. Ensure four faculty positions are maintained to support both Geology and Environmental Science, selecting faculty expertise to serve this changing curriculum. In fact, five faculty members may be necessary if projected growth occurs.
  3. The administration of Environmental Studies should be conducted by Geosciences in concert with the existing Environmental Studies Committee and in cooperation with the International Environmental Policy program.
  4. Promote more discipline based research to benefit the Geosciences community, keeping faculty linked to other institutions. Involve students in these research studies to the extent possible. Find resources to allow increased faculty research activity, especially given the College’s trend toward increased publication.
  5. Augment assessment information and responses with structured data that can provide feedback for the evolution of curriculum and assessment design, particularly with the emergence of environmental science content.
  6. Provide student services through the College given the stress on administrative capacity in Geosciences. Offer release time for the Chair and additional administrative support resources as the curriculum becomes more complex.
  7. Recruit more aggressively with on campus visitor days and off campus visits to secondary schools and community colleges. Reach potential enrollees with the assistance of professional associations, employers and graduates.
  8. Field trips remain a valuable part of the educational experience. Recognize faculty contact time in the field and resolve transportation issues.

Motion: L. Christianson moved D. Teddards second to endorse the program review panels report of the Department of Geosciences. Discussion followed. Motion unanimously approved

6. Return to Work Policy

Lydia Fox, Chair of PRC presented Council with Family Leave/Return to Work Proposal Revisions based on PRC concerns. The intent of this proposal is to develop a formal process on how to handle the return to work procedures for faculty when returning from a leave of absence.

D. Fries moved C Ostberg second to accept the return to work policy proposal, with provision of adding a reference to the Faculty Handbook section about stopping the tenure Clock to the last paragraph of policy.

Discussion followed Motion unanimously approved.

7. Transfer Credits

Bob Cox presented Council with the proposed new policy on transferability of graded units and GPA

Proposed new policy on transferability of graded units and GPA

1. No units will be accepted for transfer courses with grades of “C minus” or lower. All of these grades, however will be calculated in the cumulative G.P.A. (proposed effective date, Fall 2004)
2. Only a transfer course in which a grade of “C minus” or lower has been received may be repeated. Grades from transfer courses repeated either at the same institution or different institutions are averaged into the G.P.A. rather than replace the original grade. (proposed effective date, Fall 2005)
3. No units will be awarded for a repeated transfer course in which a grade of “C” or higher was originally received. Any repeated course in this situation will be deleted entirely (and removed from the grade point average)
4. Incomplete grades will be counted as “F’s” and are included in the G.P.A. If the course is subsequently completed at the original institution, the “F” will be changed to the appropriate grade when a corrected transcript is received.
5. A course status of “withdrawal-failing,” “unofficial withdrawal,” “no credit,” “no grade,” or “grade change” (new grade for same course) will be treated as they are by the college from which the grade was received.
6. Plus and minus grades from other institutions will be counted when computing the G.P.A., using the values assigned by the institutions concerned. If no key is provided, the Pacific scale is used for plus and minus grades.


Motion: R. Hoverstad moved, L. Christianson seconded to accept the proposed new policy on transferability of graded units and GPA.
Discussion followed. P. Meyer moved, D. Fries second to amend new policy to not accept units for courses with grades lower than C minus (changes language of policy# 1). Motion defeated 5 in favor, 10 opposed, 2 abstentions.

Motion to accept the new policy on transferability of graded units and GPA as proposed by the Admissions and Financial Aid Committee Passed with 10 in favor 5 opposed and 2 abstentions.

8. Administrative Placement of the Director of General Education

Chair Spreer presented Council with the recommendations from the on-going General Education Program Review panel regarding the Director of General Education.

One of the recommendations is to change the Director position from 60% to full time

Another recommendation from the review lists options for the administrative placement of the Director. These options are

  1. Make the Director of General Education an Academic Dean with a position of the Council of Deans.
  2. Make the Director of General Education an Assistant Provost
  3. Make the Director of General Education an Associate Dean residing in the College of the Pacific.

Motion: D. Borden moved, B. Klunk seconded to accept/endorse option 3 of making the Director of General Education an Associate Dean residing in the College of the Pacific. Discussion followed. Motion unanimously passed with a revision that the placement be reviewed after a 3 year period by the GE committee and reporting to Academic Council.

9. Pacific Teacher Scholar Task Force

Chair Spreer presented Council with a follow up to the motion at the March AC meeting regarding the make up or set up of an ad hoc faculty/student task force to consider and develop a small set of questions that would be standard for student course evaluations for all departments across the University. The University Promotion and Tenure Committee considered the issue and recommended that more important than a uniform set of questions for student course evaluations is a uniform minimum set of criteria for the overall evaluation of teaching at Pacific. Such criteria could include peer classroom visitations, review of course content and interviews of students. Chair Spreer noted that Pacific has already reached most of the goals set only two years ago concerning the quantity and quality of entering students. Now is a good time to consider how best to reach what President DeRosa calls the next level of excellence. Chair Spreer proposed that to continue to the next level of excellence, Pacific has to invest in it’s most important, fundamental component and that is its faculty. To accomplish this a faculty commission on the Teacher/Scholar model at Pacific should be set up to consider the issues and then make recommendations to the appropriate committees.

Motion: D. Fries moved, G. Scully seconded to create a University wide Task Force Faculty commission of approximately 12 members representing all units of the University. Each Unit to elect a representative with three from the College of the Pacific. Motion unanimously approved.

Motion: D. Fries moved, L. Christianson seconded to adjourn. Motion unanimously approved. Meeting adjourned at 6:35p.m.

Respectfully Submitted,

Ana T. Orellana

Academic Council Secretary