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April 26, 2001

University of the Pacific - Stockton Campus
Academic Council Meeting
Minutes of April 26, 2001 

Attendance:
Business:
T. Brierton (p), N. Peery (a)
Conservatory: R.Brittin (a), D. Brock (a), John DeHaan (p)
COP: B. Beal (p), R. Cox (p), R. di Franco (p), M. Kelly (p), C. Kramer (p), Z. Cipris (a), P. Meyer (p), M. Schleier (a), C. Snell (p), W. Zimmermann (p)
Dental: J. Cohen (a), J. Hadley (a), R. Cohan (p), D. Castagna (a)
Education: M. Draheim (p), Phyllis Hensley (a)
Engineering: G. Litton (a), D. Fletcher (p)
Law: W. Jones (a), C. Manolakas (p), G. Weber (a)
Library: R. Ray (p)
Pharmacy: R. Abood (p), M. Ferrill (a), D. Fries (p)
SIS: D. Keefe (p)
Emeriti: G. Blum (p)
Students: C. Barnard (a), Fidel Salinas (a)
Ex-Officio: K. Beauchamp (a), A. Freedman (p), P. Gilbertson (p), J. Livesey (a), J. Mansoor (a), H. Mayne (a), F. Muskel (p), J. Purnell (p), G. Randels (a), S. Scully (a), E. Wittrup (p)Guests: Jim Blankenship and Gene Pearson

Chair Kelly called the Meeting to order at 3:12 p.m.

1. Approval of Minutes

Motion: Becky Beal moved, Richard Cohan seconded to approve the minutes of April 12, 2001. Discussion followed regarding item #8. Bob Cox expressed concern that the minutes did not reflect the discussion at the April 12th meeting regarding the role of CTLT as reflected in the AITT2 report.

Motion: Chris Snell moved, Bob Cox seconded to table the minutes until the May 10 meeting. Motion unanimously passed.

2. Chair's Report: Marisa Kelly

Chair Kelly thanked everyone for attending this additional Academic Council meeting.

3. Provost’s Report: Philip Gilbertson

Provost Gilbertson announced that Judith Chambers, Vice President for Student Life will be the 2001 Convocation speaker. Ron Ray asked the Provost to report on the purpose of Bill Bertrand’s return to the campus. Provost Gilbertson mentioned that Bill Bertrand is the former CIO of Tulane University and three days of meetings are being scheduled. Chair Kelly mentioned that all interested Council members are welcome to attend the Thursday, May 3 meeting in the Taylor Conference room. Provost Gilbertson stated that a “draft response” from him on how to bring the two recommendations together would be distributed this Friday. Bill Bertrand will be supplying a third view and will help to set an action plan to reconcile these two reports. There are some differences between these reports but none are fundamental.

4. What’s On Your Mind

Chris Snell read the following resolution:

“During my time as a council member I have had the pleasure and privilege of developing relationships with a great many exceptional people. Paramount among them is my relationship with Roland di Franco.

As you know Roland is a mathematician. While mathematics is valued for its logic, mathematics humor is a rare but not totally lacking entity, witness H.L. Mencken’s wry observation that while Catholic women may use mathematics to avoid pregnancy, they cannot resort to either physics or chemistry. Roland is one mathematician who embodies both a keen wit and a logical mind.

Mathematicians are also handicapped, to paraphrase Bertrand Russell, by never knowing what they are talking about, nor whether what they are saying is true. Despite this obvious limitation, Roland’s contributions to both this council and the university are inestimable value. I therefore count it an honor to offer the following resolution for your consideration: The Academic Council on the University of the Pacific commends and thanks Professor Roland di Franco for his exemplary university service and many valued contributions to the business of this body.

I know I speak for everyone here when I say good luck Roland and we all look forward to your return as a future emeriti representative.” Motion: Chris Snell moved, Walt Zimmermann seconded to accept the resolution as stated. Motion unanimously passed with a round of applause.

David Keefe requested faculty support for overseas studies. Professor Keefe stated that when fraternity or sorority students study abroad they are still considered members of their respective houses but are not counted in calculating the number of allowed pledges. This discourages sorority and fraternity members from studying overseas. Professor Keefe expressed this concern to the Provost with hopes that it will be looked into further. Provost Gilbertson stated that he was unaware of this and will investigate.

Professor Tom Brierton stated that some of his students have expressed concern regarding the new parking plan. The students are under the impression that they will no longer be able to park close to their sorority/fraternity house(s). Provost Gilbertson retrieved the parking plan memo from the April 12 meeting and clarified that parking will still be in a close proximity for the students.

5. Bylaws Section 6.2.3 Faculty Chair of a College or School

Chair Kelly stated that while the faculty and administration have approved the bylaws, there is concern about this particular section. At issue is the chairing of faculty meetings at the unit level. Some unit faculty want the dean to chair the meetings. Currently the bylaws call for a faculty chair. Motion: Dave Fries moved, Chris Snell seconded to adopt the revision of Section 6.2.3 of the Bylaws for College and School Governance. Discussion followed regarding the role and responsibilities of the faculty chair if a dean chairs the meetings. The Provost stated that a faculty chair is needed in every unit as a point person for operational and special needs. However, currently in 2/3 of the units the dean chairs the meetings. This revision is an attempt to address this issue. Provost Gilbertson also stated that both he and President DeRosa oppose the mandate for a yearly secret ballot and suggested the word “annually” be removed. Motion: Roland di Franco moved, Bob Cox seconded to change the fifth sentence in the first paragraph to read “…process for selecting a voting faculty member…”. Motion unanimously accepted. Discussion continued regarding the wording of the document including a friendly amendment to delete the first sentence in the second paragraph and rework the second sentence to read “A college’s or school’s bylaws may include a procedure, whereby the responsibility to chair faculty meetings maybe transferred to the Dean.” Motion: Bob Cox moved, Richard Abood seconded to Table the revision of Section 6.2.3 of the Bylaws for College and School Governance. Motion unanimously approved. Chair Kelly stated that the Executive Board would rework this document for Councils approval at a later meeting.

6. Handbook Policies

Chair Kelly advised Council that Chapter 8 is on the agenda as an information item. However, Section 8.14 on Emeriti Benefits needs to be approved.

Roland di Franco brought Councils attention to a binder containing the Faculty Handbook excluding four sections on finance. The next step is to get the faculty involved. The Regents document on governance specifies the approval process required and therefore a faculty vote is only required on certain sections of the handbook.

a) Chapter 8: Faculty Benefits –

Roland di Franco stated that the approval process for this chapter varies by section and is noted throughout. Roland di Franco introduced Jim Blankenship who will take over as Chair of the Handbook Committee and noted that Gene Pearson will be joining the committee. The Faculty Handbook binder was passed around for review. It was suggested that sections 8.5, 8.6.3 and 8.9 be generalized with a link to the existing policy and specific numbers not be used to avoid constant updating. Section 8.5 should be “Pre-tax” not “tax Free”. Section 8.7.1 the last sentence was deleted. Section 8.7.3 change “qualify for the” to “apply for the benefit of the”. Section 8.14.1 Preamble – the underlined changes needs to be approved. Motion: Ron Ray moved, Chris Snell seconded to approve the revisions to Section 8.14 University of the Pacific Emeriti Society. Roland di Franco stated that section 8.14.5 was added to meet the needs of the spouses. Motion unanimously approved.

b) Chapter 1.3: History of Schools and Colleges

Roland di Franco reviewed the changes. Chair Kelly reminded Council that this is the second time they are seeing this item. Provost Gilbertson requested that the title for the Pharmacy School read “History of the Thomas J. Long School of Pharmacy and Health Sciences (1955)” and under the School of Dentistry section in the second paragraph “2000” replace “the most recent”. The inclusion of a clause allowing change without further Academic Council approval was suggested to allow for revisions and updates. Eleanor Wittrup requested that “general education” be in title case were applicable under the College of the Pacific section. Motion: Dave Fries moved, seconded by Curt Kramer to approve Chapter 1.3: History of Schools and Colleges with amendments. Motion unanimously approved.

c) Chapter 11: Academic Policies and Procedures for Undergraduate Students

Roland di Franco stated that the information in this chapter came for the old handbook and the undergraduate catalog and that the policies have been carefully crafted. The following changes were suggested: Section 11.6 reword the first sentence to read “Independent Study may not normally cover the same material covered by a simultaneously scheduled class…”. Section 11.7, point d. change to read “A clear statement of modes of assessment and grading policy”. It was requested that this section be pulled for further legal review. Section 11.9 change to read “Instructors are expected to make these policies readily accessible to all students in the class and to add them to their course syllabus.” Section 11.11 reword the last sentence to read “specified by the registrar for the final examination for that course”. Section 11.13.1 the addition of a colon was suggested. Section 11.14.1 delete the “better than average” from the “B” definition, change the “C” definition to “satisfactory” and delete the “NG = no grade”. Section 11.15.6 change the title to “Withdrawals from Course”, use “submits” instead of “turns”, and replace “Academic Regulations Committee” with “appropriate faculty committee of the school or college”. Section 11.15.7 reword the third sentence to read “…will be approved by the Registrar only if it can be shown…”. It was requested that this section be pulled for further review. Section 11.16.2 reword to read “The determination of Honors at Graduation ( Cum Laude, Magna Cum Laude, Summa Cum Laude) will be made…” Section 11.22 delete the ‘ in Mentor’s. Section 11.23 in the fourth paragraph, change “are” to “were”. Section 11.24 delete “and the tradition” from the third sentence and reword the second paragraph to read “Each student makes a commitment to avoid violation…”. Section 11.28.4 needs to be revisited by the compensation committee. Motion: Peter Meyer moved, Chris Snell seconded to approve Chapter 11. Academic Policies and Procedures for Undergraduate Student with amendments excluding sections 11.7, 11.15.7 and 11.28.4. Motion unanimously approved.

d) Chapter 7: Faculty Personnel Policies

Due to time constraints, this item will appear on the September 2001 agenda.

7. Program Review: Department of Theater Arts

Due to time constraints, this item will be on the May 10 agenda

8. Other Business

Meeting adjourned at 6:15 p.m.

Respectfully Submitted,

Denia Leach

Academic Council Secretary