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April 26, 2007

Academic Council Meeting
Minutes of April 26, 2007
University of the Pacific
Library Community Room

Business: E. Typpo (p), N. Peery (a)
Conservatory: F. Rose (p), D. Ebbers (p)
College: M. Bates (p), K. Day (a), L. Fox (p), B. Klunk (p), D. Maxwell (a), A. Smith (a), B. Swagerty (a), L. Koehler (p), C. Vierra (p), K. Whittington (p), X. Zhou (a)
Dental: R. Cohan (a), B. Lundergan (a), C. Lyon (p)
Education: R. Oprandy (p), L. Webster (p)
Emeriti: R. di Franco (a)
Engineering: C.W. Lee (p), M. Shami (a)
Law: G. Harris (p), K. Yelpaala (a)
Library: C. Hsieh (p)
Pharmacy: S. Bellamy (p), Dave Fries (a), J. Livesey (p), M. Ravnan (a)
SIS: S. Sample (p)
Student: P. Mauriello (a)
Ex-Officio: R. Roshanak (a), D. DaGrade (a), G. Pearson (a), P. Gilbertson (p), G. Jongeward (a), Mike McCallum (a), E. Wittrup (a), S. Wheeler (a), E. Thomas (a), L. Itaya (a), D. Abood (a), M. Canniff (p), C. Manolakas (a), S. Sample (p), R. Oprandy (p), T. Wrensch (a), Sandy Bellamy (p), J. Blankenship (a), H. Trexler (p)
Observer: J. Purnell (a)
Guests: Larry Frederick, Rob Henderson, Caroline Cox

Chair Brian Klunk called the meeting to order at 3:04. .

1. Approval of Minutes
Motion: F. Rose moved, L. Fox seconded to approve the minutes of April 12, 2007 meeting.
The minutes were unanimously approved.

2. Chair's Report
Chair Brian Klunk reported that he had just returned from the Regents meeting. He reported that the Regents Academic Affairs Committee approved separating the set of strategic action plans from the Pacific Rising 15 document. There will be the planning Pacific Rising document and then a separate document that includes dozens of individual items for action. In part that is to present the document in a way that indicates who is responsible for carrying out specific items but also to make it an evolving document where individual items may come off and new ones may be added on an annual basis without having to go in and redo the basic strategic planning document.

Other interesting information from the Regents Meeting:

  • Plans on the Law Library at McGeorge which will become the Legal Studies Center,
  • Interesting report from the Natural Resources Institute and the Environmental Engineering Research Program.

Brian Klunk further reported that three years ago when the Promotion and Tenure process was revised, enlarging the number of faculty on the P&T Committee and making some other changes, we had agreed that three years out we would review experience with that. Last week the Executive Board, the Professional Relations Committee along with the members of the Promotion and Tenure met. The results of that meeting were some consensus that it a sound structure and sound process in terms of Promotion and Tenure. Promotion and tenure decisions for this year have gone out and Brian felt that there has been more concern about the decisions this year than we have seen in previous years. In particular questions about significance about gender and ethnicity and whether those may be affecting decisions. Academic Council will be working with the Provost office to make sure we have provided information about the outcomes of the process. If there are problems with the process we need to know that. If there are not problems with the process we also need to know that so we can direct attention to the unit and department level where early faculty development is centered.

Brian Klunk also reported that the Executive Board and Professional Relations Committee had another meeting with the University's attorney on the development of a policy regarding "close personal relationships." A draft policy is being circulated and reviewed by the Professional Relations Committee. The policy will eventually come to Academic Council for approval.

Brian Klunk apologized to the council members that he hadn't invited the President to attend a spring council meeting. He advised the council that he had also apologized to the President. Hopefully the President will be able to attend one of the first meetings of the fall.

3. Provost's Report
Provost Gilbertson reminded the Academic Council members that next Wednesday and Thursday we will have three panelists on campus with regard to Innovation. It is being called a National Innovation Consultation Panel. They are Jay Morley, Technology Specialist, Walter Robb, CEO of Whole Foods and Peg Miller, Ex-Editor of Change Magazine. There will be a campus forum on Thursday, May 3, 2007.

Provost Gilbertson also announced that Friday, May 4th there will be a day-long retreat on Diversity issues with a speaker from Connecticut. The Provost informed the council that it has been a challenging year without a diversity coordinator in our office since the departure of Heather Knight. Lisa Cooper is assisting us as an Acting Assistant Provost of Diversity on a part-time basis.

Provost Gilbertson provided an update about the ongoing administrative searches. Candidates for Graduate Studies and the Diversity positions are scheduled for campus interviews. Candidates for Dean of the College may be invited to campus.

Provost Gilbertson informed the council that there will be Board of Regents actions on some very important issues tomorrow. One issue will be on a better way to communicate to students in case of an emergency in the aftermath of the Virginia Tech tragedy. He advised the council that the Regents are very concerned and the Provost will be able to give a full report following Friday's meeting.

4. Committee Elections
Lydia Fox, Chair Elect advised the council that she received a total of about 40 responses to the Committee Interest Survey. She has put together the ballot that is being passed around. Brian asked that when everyone finished marking their ballot to hand them in to Wendy Conley. Lydia added that there are actually a few committees that will have to have members elected to them in the fall. She also added that the all faculty ballot will go out most likely next week.

5. Electronic Mass Communication Policy
Chair Brian Klunk Introduced Larry Frederick and Rob Henderson from OIT. Larry Frederick gave an overview of the Electronic Mass Communication Policy, version 2.05, dated 4/16/07. J. Livesey made a motion to approve the Electronic Mass Communication Policy. The motion was seconded by E. Typpo and unanimously approved by the Academic Council.

6. Email Transition from GroupWise to Exchange
Brian Klunk reported that at the last Academic Council meeting questions and concerns about the email transition from GroupWise to Exchange came up under "What's on your mind"? Brian informed the Council that he and the Provost had taken some of the questions and concerns to the ISPC last week and there was some discussion on these issues. Rob Henderson, OIT Director of Cyber-Infrastructure and CIO Lawrence Frederick were present to provide any additional concerns and respond to questions regarding this transition. Larry Frederick reminded the council that the transition is still under discussion at the ISPC level.

Rob Henderson gave an update and explained that approximately 12 people are going through a pilot of the new system, which includes compatibility testing and migration issues that might occur so that any issues could be resolved before the 50-user pilot begins. Some of the concerns that the have been asked were: archival issues, security and problems of sensitive data. Further risk benefits will be taken up with the IPC group. Rob Henderson also advised the council that town hall meeting will be scheduled regarding the project. Larry Frederick advised the council that as issues are rehashed and discussed in ISPC, Brian Klunk will have a report for the Academic Council members.

7. Report of Teacher-Scholar Task Force on Proposed Pre-Tenure Mentoring and Leave Program
Brian Klunk introduced Caroline Cox to report to the council on the Pacific Teacher-Scholar Task Force on Mentoring and Pre-Tenure Leave. Caroline Cox gave highlights of the program. F. Rose made a motion to accept Teacher-Scholar Task Force on Proposed Pre-Tenure Mentoring and Leave Program, the motion was seconded by L. Webster. After lengthy discussion, the motion to approve the report of Teacher-Scholar Task Force on Proposed Pre-Tenure Mentoring and Leave Program was tabled until issues can be worked out. Issues to be resolved include eligibility for pre-tenure leave and the application process. The Provost thanked the Council for their input and urged that a decision be made by November 2007.

8. What's on your mind?
No new topics were brought up for discussion.

9. Adjournment
F. Rose made a motion to adjourn the meeting, C. Wok Lee seconded the motion and it was unanimously approved to adjourn the meeting at 4:44 p.m.

Respectfuly submitted by Wendy Conley, Academic Council Secretary