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December 11, 2008

Academic Council Meeting
Minutes of December 11, 2008

Library Community Room

Attendance:
Business: C. Eakin (a), S. Joseph (a)
Conservatory: D. Ebbers (p), P. Langham (p)
College: M. Bates, (p), L. Fox (p), S. Giraldez (a), M. Hatch (a), J. Lessard (p), P. Meyer, E. Thomas (p), C. Vierra (p), K. Whittington (p), X. Zhou (p)
Dental: B. Lundergan (p), J. Miles (a), D. Horlak (p)
Education: D. Brennan (a), R. Oprandy (a)
Emeriti: R. di Franco (p)
Engineering: H. Estrada (p), C. Lee (a)
Law: W. Jones (p), E. Telfeyan (p), K. Yelpaala (p)
Library: C. Hsieh (p)
PHS: D. Abood (p), C. Peterson (p), M. Susca (p)
SIS: S. Sample (a)
ASUOP: K. Nichols (a)
Ex-Officio: P. Gilbertson (p), B. Gundersen (a), H. Trexler (p)
Observer: D. McNiel (p)
Guests: Mike McCallum, Cecilia Rodriguez

Agenda Change: Remove item #9 from agenda.

1. Call to Order: 3:05pm

2. Approval of Minutes: Minutes of November 13th, 2008 were approved with the following corrections: in Attendance. M. Susca was present, in #4 change applications to applicants and a other minor changes.
C. Peterson moved, D. Ebbers seconded, approved with the minor revisions.

3. Chair's Report
The Executive Board has created the Task Force Mission Statement and a list of faculty who will serve on the taskforce include; William K. Chan, PHS, Hector Estrada, ENG, Courtney Lehman, COP, Craig Vierra, COP, Fred Fendler, DEN and Larry Levine, LAW. Once the Council endorses the mission statement the task force will gather and select a chair.

It is important for the University to have the Network Systems Security Policy completed with standards. The Security Attached Network Standards were voted down by Council at the beginning of the semester. Since then, Chair Yelpaala has asked for faculty feedback. There are a few issues for improvement; the policy should not be a one line policy, it should seek to achieve a number of objectives; it should protect the University from liability, it should protect the network itself, it should protect the faulty, students and staff with respect to the following; unlawful searches or measures having equivalent affect, protect confidential information and it should foster academic freedom and not interfere with it. The policy should provide functionality and service to the University and it's community even as it protects the University itself, the faculty, students and staff, it should not interfere with the mission of the University. It should provide an option for members of the University that do not wish to be linked to the network. It should empower the technology administrators to work cooperatively with ISPC and the technology departments of different units to develop the network implementing standards. The policy should set out all of these guidelines, and also include what needs to be done and then have implementing standards that conform to the policy. These implementing standards should be consistent with the policy and should come to the Council for approval. Over the break, the chair will contact the various units to craft a policy for guidelines for ISPC.

Chair Yelpaala will contact Human Resources to revise and improve policy for the Background Screening for Faculty Hires, and will seek help from various units for suggestions. It is hoped to be completed by the end of the year.

4. Provost's Report
Provost Gilbertson thanked the chair for all his extra time on the policies that have come fourth to Council this year.

The Provost is in support of shortening the calendar, but was not prepared to implement this next fall. Cabinet is working on gathering information to know the impact of shortening the calendar.

The Finance Committee of the Board of Regents met this week, where the President presented his preliminary bare-bones budget plan for next year, based on the tremendous uncertainty of the current environment. The challenges that other universities have in these times; are not a problem at Pacific, our focus is on tuition revenue this next fall. We continue to have twice the number of applications, as we did a year ago. We have a new system through direct marketing for securing applications. While we are aiming for 900 freshman students and 200 transfer students; the budget was set for 845 freshmen students and 195 transfer students. The budget also includes a tuition increase of 4.4% for undergraduate and graduate programs on the Stockton campus; the law and dentistry schools are working on keeping their tuition increase to 5%. Typically the law and dental school and soon to be the PHS school, set their tuition increase at the rate of their competitors. The Regents will vote in January on the recommendation of 4.4% tuition increase. The budget plan does include a salary increase of 3%, unless something drastic happens it may not be adjusted.

The Provost shared information about a sustainability initiative that Cabinet has been launching, there is a faculty, staff, student's initiative to urge the University to take a strong and leadership role in adopting sustainability policies and practices for the University. Over the last months, Cabinet is eager to move forward and the President would like the Provost and Elizabeth Griego, VP for Student Life, to prepare a report to the Regents in January, proposing inventorying our current activities and proposing some actions, one way is to establish a standing joint faculty-administrators committee on sustainability. The Provost will fund the time for an administrator, Carol Brodie, who is on the National Association on Sustainability, and physical plant to inventory activities this spring. The Provost would like to have a sustainability committee in place by March.

The Government Relations Committee has identified an opportunity for an initiative to designate the delta waterways as a national heritage area. If Pacific were able to a partner in these efforts it is a possibility that we may become the beneficiary of federal resources. This may become a unique sustainability program that Pacific can become a part of.

5. Four-Year Undergraduate Guarantee
Cecilia Rodriguez, Registrar returned to Council with the revised Four-Year Undergraduate Guarantee. Council recommended changes to the language in #3 to "Complete 32 semester hours" and in #5 to have the Registrar add in appropriate language that would exclude Co-op and study abroad students to register for courses within two days of the assigned early registration.
L. Fox moved, M. Susca seconded to approve with the changes in #3 & #5, approved unanimously.

6. Current Calendar for the Stockton Campus
Mike McCallum, Chair of Academic Affairs brought fourth the current calendar for 2008-09. Academic Affairs will work on revising the calendar this year. The Provost has asked the other divisions for a impact analysis for the proposed changes.
H. Estrada moved, R. di Franco seconded and approved unanimously.

7. M.A. Music Therapy Program
No action. It was believed that the program should not need to be seen by Council. Council felt more information was needed before approving.
C. Peterson moved to table the item, W. Jones seconded, 14 approved (to table item), 4 opposed.

8. Faculty Task Force Mission Statement
With the help of the Executive Board, Chair Yelpaala drafted the Task Force Mission Statement, and asked for endorsement by Council. As previously mentioned, the goal of the Task Force is to submit a report in early March so that we will be able to design and implement policies by the end of the year. There was a suggestion for the Task Force to examine, What is the mission of governance, after further discussion Council learned the Regents have a definition of governance and is also included in the preamble to the Academic Council's mission. The task force will create a survey to learn what issues faculty have with service. It was suggested to include the following question; Have you ever been rejected on a committee you would like to have been on?". It was also noted some committees have special requirements, ie: Promotions and Tenure, faculty need to be tenured to serve on committee. After some discussion Council had minor revisions to the statement; add "thrust" to the second sentence; "The central thrust of these issues" and replace the word "senior" in bullet #5 to read, "…greater service among all faculty?".
R. di Franco moved, B. Oprandy seconded to endorse the mission statement with the two changes, approved unanimously.

9. TEC Report to ISPC
A report from the Technology Education Committee was submitted to ISPC and brought to Council for information only. The Provost had a few comments to the report's recommendations for improvement; there is a need for OIT representation on the committee, and we are in the process of hiring for the ETS Director, also Jace Hargis will serve on the committee. There was some concern regarding the Provost funding Second Life without faculty input, as an administrator, sometimes it is necessary to make a decision using his best judgment. The Provost also mentioned that if the faculty can agree to switch from Blackboard to an open source software, possibly Sakai or Moodle, we would save about 180k, then the funds would be made available in FY11 on innovations of teaching and learning. The Provost would support an initiative of a full year for the new open source and staffing to support faculty to copy over coursework to new vendor.

10. What's on your mind?
Council asked to have the faculty handbook under the A-Z directory on the University's homepage. It is currently through the Provost page, under policies.

Adjournment: 4:54 pm