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December 14, 2006

Academic Council Meeting
Minutes of December 14, 2006
University of the Pacific
Community Conference Room, Library

Business: E. Typpo (p), N. Peery (p)
Conservatory: F. Rose (p), D. Ebbers (p)
College: M. Bates (p), K. Day (p), L. Fox (p), B. Klunk (p), D. Maxwell (a), A. Smith (a), L. Spreer (a), B. Swagerty (p), L. Koehler (p), C. Vierra (p), K. Whittington (a), X. Zhou (p)
Dental: R. Cohan (a), B. Lundergan (a), C. Lyon (a)
Education: R. Oprandy (p), L. Webster (p)
Emeriti: R. di Franco (p)
Engineering: C.W. Lee (a), M. Shami (p)
Law: G. Harris (a), K. Yelpaala (p)
Library: C. Hsieh (p)
Pharmacy: S. Bellamy (p), Dave Fries (p), J. Livesey (p), M. Ravnan (a)
SIS: S. Sample (p)
Student: P. Mauriello (a), N. Tran (p)
Ex-Officio: R. Roshanak (p), D. DaGrade (a), G. Pearson (a), P. Gilbertson (p), G. Jongeward (a), Mike McCallum (a), E. Wittrup (a), S. Wheeler (a), E. Thomas (a), L. Itaya (a), D. Abood (a), M. Canniff (a), T. McGettigan (a), C. Manolakas (a), S. Sample (p), R. Oprandy (p), T. Wrensch (a), Sandy Bellamy (p), J. Blankenship (a), H. Trexler (a)
Observer: J. Preisser (a), J. Purnell (a)
Guests: T. Rajala (p), P. Cavanaugh (p), B. Cox (p), P. Oppenheimer (p)

Chair Brian Klunk called the meeting to order at 3:05.

1. Approval of Minutes
Motion: D. Fries moved, K. Day seconded to approve the minutes of November 9, 2006.
Motion unanimously approved.

2. Chair's Report
Chair Brian Klunk reported that the council will receive information about a nomination for an Honorary Degree recipient. The University Awards Committee will forward the nomination to Academic Council for action. B. Klunk explained that since we do not have an Academic Council meeting in January and the nomination must be voted on prior to the Board of Regents meeting January 17, 2007, we will send out an email ballot in the next week or so. He asked members of the council to respond as soon as they receive their email ballots so that the votes can be tallied and a recommendation forwarded to the Regents. He also reminded the council member that information about honorary degree nominees and recipients is confidential and should not be shared outside Academic Council until the President's Office makes an official announcement.

Chair B. Klunk announced that the latest draft of the Pacific Rising Document, draft six is available on the IPC website. The executive board would like to convene a special Academic Council meeting on Thursday, January 25, 2007 to review the Pacific Rising Document - draft six. The meeting would be advertised as an open meeting inviting all interested faculty from all three campuses as a way to get faculty feedback on this most recent draft. B. Klunk explained that the number of goals has been reduced substantially from the draft 5 of Pacific Rising and some of the blanks that had been left open from earlier drafts have been filled in.

B. Klunk also informed the council that Associate Provost Jean Purnell sends her regrets that she was unable to make the meeting today but reported that the search for the CTE Director is moving along. The committee has been formed and they are reviewing the position description and hope to advertise the position very soon.

3. Provost's Report
Provost Gilbertson informed the council that he would like to say a few words about our International Initiative since he has just returned from 16 days in Africa and will be going to Kuwait in January. He stated that there is no question that his personal investment in international travel is part of the broader University initiative in our planning process to strengthen our international profile. He informed the council that he expects this to continue in coming years with a few trips each year. He focused his work time in Africa in Rwanda. He shared that exciting work is underway that involves the law school, SIS, and Engineering. The Kuwait trip relates to the dental school's interest in establishing a partnership with the very impressive dental school there. The opportunity came about from the Provost's visit there last year as a part of the Engineering school's partnership with alumni there. The first international club for Pacific alumni was established there last year with 65 members. He reported that we have over 200 alumni in the gulf area who have graduated since 1961. Manur Shami will visit the country to do a seminar certification program for over 25 alumni in another college. The Provost feels that these opportunities will continue in Latin America and the Far East.

4. 2007-2008 Academic Calendar
B. Klunk informed council members that a copy of the proposed calendar was emailed with the meeting packet. B. Klunk informed the council that three matters regarding the calendar are worth attention. They are as follows: (1) the draft calendar suggests a change in policy for drops and withdrawals from courses. The proposed calendar for Fall 2007 notes that the last day to drop classes with a refund and without a "w" grade would be September 7th. The last day to withdraw from a class would be November 2nd. This would be a change in how we have handled dropping and withdrawing from classes. (2) The end of the fall semester final exam period would be December 21st, about as late as we are ending this year and that we have a fairly unbalanced spring semester in terms as to where spring break would fall. (3) The timing of spring break in 2008 creates an unbalanced semester, which faculty have consistently held is academically undesirable.

B. Klunk shared that he had asked his colleagues in the College Dean's office for information about the consideration of calendar issues in the Council of Associate and Assistant Deans. Edith Sparks, the Senior Associate Dean of the College corresponded with B. Klunk that the change with the "w" is done primarily for compliance on financial aid so that the university can show that aid receiving students were enrolled full time when aid was dispersed. Edie also noted that regarding the lateness of the semester that a committee has been convened by Assistant Provost Barbara Shaw to look at matters relating to summer session and that Susan Giraldez who represents the College on academic affairs has agreed to be the Academic Affairs Committee representative on the committee along with Meghan Mullen, a student will be representing ASUOP.

B. Klunk asked Newman Peery, the chair of the Academic Affairs Committee, to report on the Committee's actions regarding the calendar. N. Peery informed the council that the Academic Affairs Committee met and talked at length about the calendar. The Committee had focused on questions regarding the timing of Fall semester, but had not given similar attention to the changes in drop/withdrawal policy or the timing of spring break. N. Peery felt that it will take creativity to develop changes in the summer school calendar so that Fall semester could begin and end earlier. L. Fox said that grades would be due December 26th when the university is in winter break. N. Peery informed the council that the COP representative said that the telephone call rate is especially from parents is particularly high over this issue so it is not only a problem for faculty but also for student's families. After lengthy discussion with regard to the calendar, L.Fox made a motion to approve the calendar with the exception of the changes regarding dropping/withdrawing from a course. The drop/withdrawal policy will be considered by the Academic Affairs Committee at its February 1, 2007 meeting and by Academic Council at its February 8, 2007 meeting. D. Fries seconded and the motion was approved.

5. General Education
B. Klunk explained that the General Education Committee submitted a revision of language in the handbook to reflect changes that have taken place over time in the General Education Program. Changes include replacing references to Mentor Seminar to Pacific Seminar; changing references from the Director of General Education to the Associate Dean of General Education; adding to the representation in the General Education Committee the Unit General Education Coordinators as ex-officio non-voting members of the committee. It has been the practice of several of the units to send as their representative to the General Education Committee their General Education Coordinator. That person is frequently an administrator or quasi administrator, which put many of the units in violation of the handbook which required the representation to the committee be faculty. It was moved by N. Peery to approve the above changes to the General Education Committee section of the handbook. The motion was seconded by F. Rose and the motion was approved.

6. Deletion of Major and Minor in German
B. Klunk informed the Council that the Academic Affairs Committee voted on February 2, 2006 to approve the deletion of the major and minor in German. After lengthy discussion, a motion was made by K. Day to approve the deletion of the Major and the Minor in German. M. Bates seconded the motion, and the motion passed with 11 approving, 7 opposed and 3 abstentions.

7. Associate Provost for Research, Collaborative Programs, and Dean of Graduate Studies
B. Klunk introduced Roshanak Rahimian, Chair of the Graduate Studies Committee., and Phillip R. Oppenheimer, Interim Dean of Graduate Studies. Documents have been distributed relating both to the proposed new position of Associate Provost for Research, Collaborative Programs and Dean of Graduate Studies and to the proposed administrative decentralization of graduate programs, with some responsibilities formerly handled by the Graduate School being assigned to Enrollment Management and the academic units of the graduate programs. The proposal had been approved by the Academic Affairs Committee and the Graduate Studies Committee. B. Klunk asked Provost Gilbertson to give a brief explanation of the proposal. Provost Gilbertson reported that the proposal was prompted by program review. He reported that the review concluded over a year ago with a number of recommendations being made and in response to these, he proposed these changes. The changes aim to provide better resource development to support research and creative activities, to provide leadership in the development of collaborative initiatives and to improve aspects of the administration of graduate programs. A lively discussion ensued. Some spoke about the positive potential of the proposed changes. Others expressed concern that the job description for the Associate Provost includes more responsibilities than one person can handle effectively and that some units, e.g. the College and Benerd School of Education, may not have the resources to handle new administrative burdens. N. Peery moved to approve the proposed changes and M. Bates seconded. The motion passed 7 approving, 5 approving, and 7 abstaining.

8. Vice President Patrick Cavanaugh Presentation
Vice President of Finance Patrick Cavanaugh distributed a comprehensive report regarding the general finances/budget/enrollment numbers/tuition increases of the University. He gave an overview of the report and gave a projected outlook for 2007. The Chair thanked Vice President Cavanaugh for his presentation and very impressive report (a copy is attached and made a part of these minutes).

9. Director of Enrollment Services Thomas Rajala
Associate Provost Thomas Rajala gave a brief report and passed out a handout on Enrollment Initiatives 2006-2007. The report lists ten recruitment initiatives that are designed to restore the growth curve of the past several years and to push it even higher. Some of these new initiatives will have immediate results for the class that will enroll in fall 2007, others, more developmental in nature, will bear fruit in fall 2008 and beyond. (A copy of this report and handout will be attached and made a part of these minutes). The Tom was thanked for his time and report.

10. Collaboration Vision Team Report - 1st Year Experience
Due to the length of the meeting, this report will be presented at a later Academic Council meeting.

11. Adjournment
Motion by M. Bates, B Oprandy seconded to adjourn the meeting. Motion carried unanimously.

Chair Klunk adjourned the meeting at 5:00 p.m.