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February 13, 2003

Academic Council Meeting
Minutes of February 13, 2003
University of the Pacific - Stockton Campus

R. Hoverstad (p), N. Peery (p)
Conservatory: J. DeHaan (a), F. Wiens (p)
COP: B. Beal (p), D. Borden (p), C. Dobbs (p), B. Klunk (p), C. Kramer (p), P. Meyer (a), C. Ostberg (a), L. Spreer (p), D. Tedards (p), K. Whittington (p)
Dental: D. Castagna (a), R. Cohan (p), J. Levy (a), B. Peltier (a)
Education: M. Draheim (p), P. Hensley (a)
Emeriti: G. Blum (p)
Engineering: T. Wrensch (p), D. Turpin (p)
Law: F. Galves (p), W. Jones (a), G. Scully (p)
Library: L. Knight (p), R. Ray (p)
Pharmacy: R. Abood (p), S. Smith-Stubblefield (p), D. Umphred (p)
SIS: C. Smith (p)
Students: A. Hudson (p), TBD (a)
Ex-Officio: D. Brennan (a), R. Brittin (a), A. Freedman (p), P. Gilbertson (p), J. Gonsier-Gerdin (a), B. Gundersen (a), K. Hatschek (a), C. Hawbaker (a), J. Herche (a), R. Koper (a), T. Kuhlman (a), T. Kulisch (a), T. Nelson (a), J. Sprankling (a), R. Sylvester (a), J. Preisser (a), J. Purnell (p)
Guests: Tom Rajala

Chair Becky Beal called the meeting to order at 3:04 p.m.

1. Approval of Minutes
Motion: C. Kramer moved, Darcey Umphred seconded to approve the minutes of December 12, 2002. Motion unanimously approved

2. Nick Chao, Student, Dance for a Chance
This year's 18-hour dance marathon, benefiting the Elizabeth Glaser Pediatric AIDS Foundation, promises to be a fun-filled night. This year families are invited to attend the Family Hour from 6 to 8 p.m. on Feb. 15, in the Raymond Great Room (located next to Elbert Covell Dining Hall). A donation of $10 per family is suggested at the door. There will be face-painting, balloon animals, a petting zoo, music, food and drinks, as well as dancing with Pacific students.

3. Chair's Report
Executive decision made on start of school year. Registrar's office needed information prior to 2/13/03 AC meeting. Recommendation was to start the school year on Monday at 3:00pm. Chair acknowledges that there was some opposition to the 3:00 start time. Official Academic School Year will start for fall semester on Monday at 3:00pm and for Spring at 8:00am.
Capital Campaign will be publicly announced in April 2003. All members of the Board of Regents have contributed to the capital campaign an estimated amount of $25,000,000. and more in the future.
Professional Relations Committee is contemplating, discussing and planning the idea of having a uniform student evaluation form, for Stockton campus and maybe for all 3 campuses. The evaluation form will be of 9 to 10 questions, consistent for all units and with flexibility to how and what is being taught.

4. Provost's Report
Provost Gilbertson gave thanks to the faculty on the help given on the final grades issue, he understands it was hard on some of the departments, particularly to the part-time faculty to get the grades in on line. Goal was accomplished. Provost Gilbertson also commended the help received from some Department Chairs.

Federal Relations initiative, President DeRosa and Provost Gilbertson, 3 Deans and 1 Associate Dean, spent two days in Washington, D.C., visiting offices of Senators and Congressman. It was a productive first initiative ; this was an idea proposed by our representative/lobbyist in DC, to have a significant presence there just to talk about the university. Currently they are working on two specific requests, one a modest capital project and another significant request for a change in a federal regulation that would affect the Law School significantly in their contract work.. Primarily the visit was to get Pacific in front of these people. Contacts were made with Congressman McKeon, Chair of the House Subcommittee on Higher Education, and potential chair of the House Committee in Education and Congressman Cardoza.
Academic Council Executive Board has met with Jonathan Meer to talk about the draft of the vision book that they are putting together, it's a kind of document that it is not a recruitment tool for students, but for alumni and prospective donors, it is not the key statement for the campaign but a pre-case statement for the campaign. It is currently being called The Vision Book, but not sure on what the final title will be. It's about a 24 page color brochure, articulating the major themes of the University moving forward. Book is to go to press mid February, it is not intended to be an internal document speaking to ourselves, it is intended to be a document for alumns that have not been in contact with the university 5 or 25 years ago, can pick up the book and get a sense of the direction Pacific is moving to. Also working on a vision statement for technology that has not been present, CIO Frederick has provided a summary of technology needs for the University for the next 5 years, a list of about 60 items. What he is working on is a conceptual frame work for that, it gives it shape, order and a sense of sequence. It's a complex constellation of inner relationships that are critical for moving the University to the next level of use of technology that we must go thru if we want to be competitive. As the vision is shaped we will be better prepared to go to corporate and private donors. We are seeking ways to increase our continued education revenue to help fund technology, we are trying to diversify resources to support technology, rather than expecting it all to come out of tuition costs, so this vision peace is going to be a very important part of that. AC will have an invitation and an opportunity to comment on it, and participate in the final phase of it.

5. IPC Report
Discussion on IPC Recommendations for FY 2004 budget for the Stockton Campus. Overview of some of the recommendation from IPC to the President found on document distributed to University Community on 2/3/03.

6. Tom Rajala, Status on Enrollment and Update on Recruitment Strategies
Associate Provost Rajala gave an overview of current enrollment status, in comparison with previous year applicant pool has increase by 11% as of today (2/13/02). Total accepted students is 1519 with a hold code in Banner, 656 students out of this group applied in early action by 12/1/02 and were notified by January, 15, 2003, and they are aware that they have been admitted.
Some of the recruitment strategies are:

  • All admissions and related publications have been redesigned to reflect a consistent look and feel.
    Electronic applications and for the second year fee is waved for applications that are submitted electronically.
  • The Enrollment Management Team is in its third year of operation, pulling together the resources of admissions, financial aid, planning and research, housing and other areas as necessary.
  • The STARS telecounseling team is in its fourth year of operation. Their efforts facilitate on-going communications with our inquiry and applicant pools.
  • The admissions staff now uses the Enrollment Planning Services of The College Board to more carefully target recruitment visits.
  • For the past two years, an Honors Day has been added to the Spring calendar as a yield event for Pacific's most academically talented students.
  • For fall of 2003, Pacific is introducing the Founders' Scholarship, a nomination-based program that will incorporate a co-curricular enrichment program.
  • The student search effort this year has been changed from a paper-based direct mail campaign to an e-mail/web-based approach, generating a higher response rate at lower cost.
  • The Office of Planning and Research has provided a wealth of planning and modeling tools aimed at refining the entire enrollment process. Their website, at includes numerous reports that have helped moved the enrollment effort forward in powerful ways.

7. Ken Beauchamp, Proposed Revision to Chapter 8.7.5 of Faculty Handbook
Action postponed due to conflict with PRC and FCC. Both committees will meet and discuss revision to Faculty Handbook.

8. Adjournment

Motion: Andrew Hudson moved, Ron Hoverstad seconded to adjourn. Motion unanimously approved. Meeting adjourned at 4:35 p.m.

Respectfully Submitted,
Ana T. Orellana, Academic Council Secretary