• Print

March 4th/25th, 2010

 

Academic Council

March 4th, 2010
Library Community Room
3:00 - 4:00pm

Attendance:
Business:
C. Eakin (a), E. Typpo (a)
Conservatory: F. Hsaio (p), P. Langham (p)
College: M. Bates, (a), S. Giraldez (p), M. Hatch (a), J. Lessard (p), P. Meyer (p), Cynthia Ostberg (p), T. Storch (a), E. Thomas (a), C. Vierra (p)
Dental: L. Giusti (a), D. Horlak (p), J. Miles (a)
Education: H. Arnold (a), D. Brennan (p)
Emeriti: R. di Franco (p)
Engineering: H. Estrada (p), C. Lee (p)
Law: G. Caplan (a), E. Telfeyan (p), K. Yelpaala (p)
Library: S. Sutton (p)
PHS: X. Guo (a), L. Norton (p), C. Peterson (p), K. Salamon (a), M. Susca (p)
SIS: A. Richard (p)
ASUOP: S. Hogan (a)
Ex-Officio: P. Gilbertson (p), B. Gundersen (a), H. Trexler (p), G. Rohlf (a)
Observer:  D. McNiel (p)
Guests: Rob Alexander, Pat Cavanaugh, Rich Rojo

Due to the Provost candidate open forum, J. Lessard motioned to postpone the agenda for a March 25th meeting, R. di Franco seconded; all approved with two abstentions.

1. President Eibeck (60 min)
a. Tuition setting
b. Academic resources (evolving operational budgets, support for filling sabbatical vacancies, start-up funds)
c. Thoughts on T & P

President Eibeck presented on tuition setting, financial aid and laying out university priorities. The mission of the university is to provide a superior student centered learning experience. The quality of education at University of the Pacific is exceptional, offering undergraduates an outstanding student to faculty ratio. We operate in a high quality environment, not only in classroom teaching but student life as well. Revenues that come into the university are heavily tuition dependent, because there is a small endowment. Our average return on endowments over ten years have been 9-10%. Each year some of the return produces spendable money that goes into the budget for targeted or general uses, the remaining is returned back into the endowment so it may continue to grow. At Pacific our endowment return is only 4% of the revenue, most of our revenue spending is tuition dependent. The university is committed to provide financial aid, but with the lack of large endowments that are targeted towards providing scholarships, financial aid ends up charging less tuition, called tuition discounting.

Recommendations for 2011-12 tuition include an increase to $34,132, a 5.9% increase. The university has had a low tuition increase over the last ten years. Unless we increase tuition we will not have the revenues to invest in the quality of the institution the way we need it.  This tuition is consistent with the tuition increases we had prior to last years; last years increase was 4.5%, the previous three years were between 5.5-6%. Last year, incoming freshmen had 44% in tuition discounting.  There are budget gaps here in the university that are needed to be address so we may offer the level of value to the students and quality education that we are committed to in our mission. We need to invest more in academic enterprise, information technology, fundraising, residence halls, Knoles hall and Athletics.

IPC is working on the final budget recommendations, Cabinet has reviewed and is also working on the high priority recommendations mentioned above to be presented at the April Board of Regents meeting.

President Eibeck shared her own high priorities that included; investing in quality tomaintain what we do well and invest in things we can do better, assuring access, we are committed to assure financial aid for student’s access to university with keeping the university financially sustainable

Recent investments in quality include the equity adjustment plan for faculty and staff three years ago, this will continue to be looked at; facilities improvements includes the Biology Building, the DeRosa University Center, the John Chambers Technology and the Janssen-Lagorio Gymnasium; addition of smart classrooms, which will be continued to be added; the MOVE program; and an increase in Financial Aid. The Alumni Building will be completely funded by alumni.

Increases in the 2010-11 budget include; merit and equity adjustments for staff and faculty, institutional priorities from IPC recommendations (1.4 mil), information technology (1.4 mil), financial aid (1.35), housing improvements, renovating the McCaffrey space, fundraising to build endowment (850k), cost of operating new facilities and academic support among others.

Pacific has a high percentage of Cal and Pell Grant eligible students. The financial aid growth has been growing faster than the tuition increases. Compared to our comparison schools, Pacific has the lowest tuition. Last year we were $3,754 below average in undergraduate and graduate tuition and the base for the PHS tuition. The gross tuition revenue is made up of 49% of undergraduate tuition, 6% from graduates and 45% from the professional schools. With tuition discounting, the relative revenues on campus include 39% from undergraduates, 6% from graduates 55% from three programs, Law, PHS and Dental.

President Eibeck will return to Council at a future meeting to discuss her thoughts on PT.

2. Adjourned at: 3:58pm


March 25th, 2010
PHS Chan Building, 110
3:00 - 4:30pm

Attendance:

Business: C. Eakin (a), E. Typpo (p)
Conservatory: F. Hsaio (a), P. Langham (a)
College: M. Bates, (p), S. Giraldez (p), M. Hatch (a), J. Lessard (p), P. Meyer (p), Cynthia Ostberg (a), T. Storch (a), E. Thomas (p), C. Vierra (p)
Dental: L. Giusti (a), D. Horlak (a), J. Miles (p)
Education: H. Arnold (a), D. Brennan (p)
Emeriti: R. di Franco (p)
Engineering: H. Estrada (p), C. Lee (p)
Law: G. Caplan (p), E. Telfeyan (p), K. Yelpaala (p)
Library: S. Sutton (a)
PHS: X. Guo (a), L. Norton (p), C. Peterson (p), K. Salamon (p), M. Susca (a)
SIS: A. Richard (p)
ASUOP: S. Hogan (a)
Ex-Officio: P. Gilbertson (p), B. Gundersen (a), H. Trexler (a), G. Rohlf (p)
Observer:  D. McNiel (a)
Guests: Linda Koehler, Chris Snell

Call to order: 3:10pm

1. Approval of Minutes
M. Bates moved to approve the February 11th meeting minutes, H. Estrada seconded with corrections to in attendance, approved.

2. Chair's Report
Chair Peterson brought attention to administration the importance of communication with faculty for planning events. The Sightlines visit that occurred on March 24th/25th did not have a great attendance, due to lack of timely communication. The executive board is looking into identifying the all faculty meetings early for next year.

From the welcome memo to President Eibeck, Council had identified the need for childcare. The executive board met with the original childcare panel that looked into creating childcare options on campus. After conversation with the panel it was brought fourth to the President’s office where it will discussed at an upcoming PAC meeting.

The Provost search process is on hold. The search firm has been retained to continue the search. All search committee members will continue, except from one. Council will vote for a replacement for a representative from COP in the Humanities division. The President will be appointing an interim Provost,she has consulted with various campus representatives. The announcement will likely be announced the week after the WASC visit.

3. Provost's Report
The Provost assured faculty he will continue to make communication a priority between administrative decisions to faculty.

The reaccreditation of the Business school if moving forward, the commission vote is still pending for a six year accreditation. The School of Pharmacy and Health Sciences had their site visit two weeks ago. Both schools had similar issues regarding documented learning outcomes; we will likely see similar questions from the WASC site visit next week.  The WASC process is a two visit process, the first visit will focus on capacity their focus for the second visit, in FY12, will be on learning outcomes. All WASC related documents are linked from the University’s homepage.

An admissions update from the law school, there is concern on the number of applications. The two other professional schools are holding steady. The undergraduate applicant number is doing extremely well. The direct marketing approach sends out emails, postcards among other communications to a wider group of students. In 2008, there were 5500 applicants, last year we had 15,000 and this year we are close to 20,000. We will admit about 6800 because the overall yield rate is expected to be 13.5% to have a freshmen class of 900. In the financial analysis of these students, they increasingly show the need for financial aid.

4. What's on Your Mind?
Roland di Franco informed Council the Emeriti Society will be working with a non profit agency called Bridge to Asia that collects scholarly materials which will be sent overseas to China. Over a hundred universities will be able to select materials for their faculty and libraries. The agency is not only interested in scholarly materials but as well as syllabi, lecture notes and exams. The Emeriti Society will be hosting a two month drive from May thru June, please contact the Society for further information.

Meeting times for major university committees need to be looked at. As an example, Academic Council always meets on Thursday’s afternoons. This limits many faculty to commit and join committees. Can the executive board look at Pacific hour or other alternative solutions?

5. Task Force Executive Summary
The task force prepared it’s recommendations to make university service more appealing, incentives included: release time from teaching for significant service, streamlining committees, provide stipends, salary adjustments, consider service toward tenure and promotion decisions and provide more transparency on administration decisions. After discussion to prioritize recommendations, the executive board will summarize and item will return for action at the April meeting to then be forwarded to PAC.

6. Elections
Susan Giraldez reminded everyone that unit elections to university committees should be completed as soon as possible so representation on all committees can be filled before the end of the semester. PRC and Council will send out the call for nominations, please nominate yourself or qualified colleagues. The ballot will then be composed and sent out.

Academic Council will need to elect a chair-elect for next year. The commitment is for three years; chair-elect, chair and serve as past chair on the executive board. Please contact Susan if you are interested or know someone willing to serve.

7. Sightlines/Space Allocation
Sightlines has concluded their analysis on space allocation, they met with the Registrar among other representatives on the Stockton campus. The focus groups were not successful in providing input on how actual space is used; the company may be called out to campus at another date. Issues regarding how space is allocated were discussed. If and how does faculty governance have a say in how space is allocated. The University Facilities committee is charged with the overall aesthetic and space of the university not unit space allocation. The Academic Facilities Improvements committee also does not involve assigning space allocation. How can Council address faculty concerns when space is an issue?

8. IPC Budget Priorities
The IPC budget recommendations were reviewed and discussed The executive board would like to provide comments and feedback to the President. Highlights include; money returned to units through salary savings (pg7), FTE are listed for each campus, on the Stockton campus there are mandatory and strategic investments there are a total of 27 FTE’s of which 25 are staff positions and 2 are faculty. These priorities have been tied to the WASC criteria and Pacific Rising. The IPC budget will go on the April Board of Regents agenda. G. Caplan moved to endorse the budget recommendations and also provide an academic framework, L. Norton seconded; approved with 1 abstention.

9. Adjourned: 5:02pm