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May 10, 2007

Academic Council Meeting
Minutes of May 10, 2007
University of the Pacific
Library Community Room

Business: E. Typpo (a), N. Peery (p)
Conservatory: F. Rose (p), D. Ebbers (p)
College: M. Bates (p), K. Day (p), L. Fox (a), B. Klunk (p), D. Maxwell (p), A. Smith (a), B. Swagerty (a), L. Koehler (p), C. Vierra (p), K. Whittington (p), X. Zhou (p)
Dental: R. Cohan (a), B. Lundergan (a), C. Lyon (a)
Education: R. Oprandy (a), L. Webster (a)
Emeriti: R. di Franco (p)
Engineering: C.W. Lee (p), M. Shami (p)
Law: G. Harris (a), K. Yelpaala (p), W. Jones (p)
Library: C. Hsieh (p)
Pharmacy: S. Bellamy (p), Dave Fries (p), J. Livesey (p), M. Ravnan (p), M. Susca (p)
SIS: S. Sample (p)
ASUOP: P. Mauriello (a)
Ex-Officio: R. Roshanak (a), D. DaGrade (a), W. Jones (p)G. Pearson (a), P. Gilbertson (p), G. Jongeward (a), Mike McCallum (a), E. Wittrup (a), S. Wheeler (a), E. Thomas (a), L. Itaya (a), D. Abood (a), M. Canniff (p), C. Manolakas (a), S. Sample (p), R. Oprandy (a), T. Wrensch (a), Sandy Bellamy (p), J. Blankenship (a), H. Trexler (p)
Observer: J. Purnell (a)
Guests: Larry Frederick, Bob Cox, Dieter Cremer, Elfi Kraka, Elizabeth Griego, Cynthia Dobbs, John Carvana

Chair Brian Klunk called the meeting to order at 3:00.

1. Approval of Minutes
Motion: F. Rose moved, J. Livesey seconded to approve the minutes of April 26, 2007 meeting.
The minutes were approved; one abstention.

2. Chair's Report
Chair Brian Klunk reported that this is the last meeting of the academic year and he recognized and thanked outgoing members; Cindy Lyon, Dental, Dave Fries, Pharmacy, Ken Day, the College, Bill Swaggerty, the College, Newman Peery, Business, Sandy Bellamy, Pharmacy, Dan Ebbers, Conservatory and Linda Webster, Education. Brian further reported that some new members have been elected to the council; Michael Susca, Pharmacy, Ken Day, the College, and Susan Giraldez, the College. Brian reported that we are waiting for election results from some of the units. Brian also recognized committee chairs Newman Peery, Academic Affairs, Jim Blankenship, Professional Relations and Gregg Camfield, Promotion and Tenure. He thanked them for their hard work and support chairing their specific committees. Brian reported that he had emailed several faculty notifying them that they had been elected to committee positions and they are Craig Vierra, Academic Facilities Improvement Committee, Jon Schamber and Harriett Arnold, Convocation Speakers Committee, Bill Swaggerty (2 yr.) and Brian Klunk (3 yr.), Institutional Priorities Committee, Sandy Bellamy, Dave Keefe and Jon Schamber, Judical Review Board and Jennifer Little, Student Media Board. Brian Klunk made a correction to the meeting agenda under number 5, Elections: Chair-Elect and Executive Board, stating that the council is not ready to hold the election today and that the slate will be brought to the September Academic Council meeting. University balloting for committees will also be postponed until September as the council continues to get nominations from specific schools. Brian also announced that Lydia Fox who is not present today has been working on committee elections and has reported that there are approximately 250 slots overall that must be filled for university various committees. The council plans to work over the summer on consolidating some committees to reduce the number of slots needing to be filled and also to examine the membership numbers of each committee to see if the number of slots is really necessary. Brian Klunk reminded council members of his involvement on the task force for CAPP, the online degree system that will be piloted in the fall. The task force is just about ready to present their recommendations on a number of proposals and will moving to the Academic Affairs Committee then on to the General Education Committee before coming before the Academic Council. Brian further reported that there has been concern around the campus with regard to the process of Promotion and Tenure. The Provost's office is working on a report with regard to the matter and Brian felt that the outcome of the report needs to be shared broadly when it is available.

3. Provost's Report
Provost Gilbertson thanked Brian Klunk for being an exceptionally good chair for Academic Council and for his hard work and dedication.

Provost Gilbertson reported in the aftermath of the Virginia Tech tragedy, the Regents have approved an emergency response system to be implemented using a reverse 911 system which is text messaging to student cell phones. The initial cost of the plan will be $100,000 with an additional cost of $60,000 per year. It was decided that it is just too important not to put this system in place. Provost Gilbertson reported that an email messaging system will not work because it can take up to 8 hours for an email message to go through. This system will require us to gather cell phone numbers of students during registration in the fall.

4. Multicultural Affairs Program Review Report
Brian Klunk introduced Cynthia Dobbs, COP English, Vice President Elizabeth Griego and John Caravana from Student Life. He invited them to present the program review.

Dr. Griego said that the report, which was made available to council members, evaluated the programs in the following order: the Community Involvement Program, SUCCESS, and Multicultural Affairs. The recommendations, both intra- and inter-departmentally, are grounded in the University's commitment, as recently articulated in Pacific Rising, 2008-2015, to the cultivation of diversity and the preparation of "the whole student, especially for responsible professional and civic leadership within a global context". The focus in the report is future-oriented, concentrating on how these three programs, in the context of the Division of Student Life and the University as a whole, can operate more robustly to realize Pacific's commitment to "diversity, intercultural competence and global responsibility. Cynthia Dobbs thanked Dr. Griego for summarizing the report so well for the council and asked that the council look at page 71 which outlines the summary of major and minor recommendations. She gave some highlights of the summary. Following a question and answer session, Chair Brian Klunk thanked the group for their very in-depth report.

5. Elections: Chair-Elect and Executive Board
Chair Brian Klunk informed the council that this agenda item will be postponed until the September meeting.

6. Eberhardt Teacher-Scholars
Brian Klunk introduced Mike Caniff, Chair of CAPD who presented four nominees for Eberhardt Teacher-Scholar Awards; Brian Landsberg, McGeorge School of Law, Qingwen Dong, COP/Communications, Jeffrey Miles, Business, Gesine Gerhard, COP/History. Mike Caniff informed the council that the process was easy because all four are all very strong nominees.
Motion: Newman Peery made a motion to approve the nominations for Eberhardt Teacher-Scholar Awards, M. Shami seconded the motion and it was unanimously approved.

7. Conservatory of Music Faculty Guidelines
Brian Klunk reported that Dean Anderson from the Conservatory was not able to attend today's meeting but that Francois Rose and Dan Ebbers are present. Brian presented the Conservatory of Music Criteria and Procedures for Faculty Evaluation and Promotion and Tenure as asked for a motion to approve. Francois Rose gave an overview of the editorial changes to the document.
Motion: Newman Peery made a motion to approve the Conservatory's Criteria and Procedures, Dave Fries seconded the motion and they were unanimously approved.

8. Computing and Communications Confidentiality Policy
Brian Klunk introduced Larry Frederick to report on the Computing and Communications Confidentiality Policy. Larry gave an overview of the policy that has been to the ISP Committee. The policy was provided to the council members for their review.
Motion: Mike Caniff made a motion to approve the policy, Dave Fries seconded the motion and it was unanimously approved.

9. Close Personal Relationships Policy
Brian Klunk reported that the Professional Relations Committee has forwarded the policy on Close Personal Relationships Affecting University Teaching, Mentoring and Supervisory Functions, a copy that has also been provided to council members. He reported that Jim Blankenship and the PRC have worked with University Attorney on the policy. F. Rose made a motion to approve the policy, M. Shami seconded the motion. Warren Jones from McGeorge gave an overview of his memo regarding this policy. Following discussion, it was the consensus of the council that the policy still needed work. Warren Jones will need to work with University Attorney Mike Vartain on the policy.
Motion: Warren Jones moved to table the item to the September meeting, F. Rose seconded the motion and it was unanimously approved.

10. Proposed B.S. in Nanotechnology
Chair Brian Klunk introduced Dean Bob Cox, Professors Elfi Kraka, Deiter Cremer and Larry Speer. Brian explained that this is the first of two presentations about the proposed B.S. in Nanotechonolgy. This is going to be an informational item today and will revisit this item in September as a possible action item for the council to consider. Dean Cox gave opening highlights of the new proposed program. Dr. Deiter Cremer gave the report on the proposed B.S. in Nanotechonolgy. He presented the course requirements of the proposed program and showed the kind of action necessary to create the curriculum (i.e., current course, revised course, new course, etc.) He further presented general education requirements, other program requirements and major or program requirements. Dr. Cremer and Dr. Kraka answers questions posed to them regarding Nanotechnolgy. The group was thanked for their presentation.

11. What's on your mind?
No new topics forthcoming.

12. Adjournment
Chair Brian Klunk invited everyone to stay after the meeting for a small food and champagne reception and then asked for a motion to adjourn.
Motion: F. Rose made a motion to adjourn the meeting. M. Shami seconded the motion and it was unanimously approved to adjourn.

Respectfully submitted by Wendy Conley, Academic Council Secretary