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May 13, 2010

Academic Council
May 13, 2010
Library Community Room
3:00 - 5:00pm

Attendance:
Business:
C. Eakin (a), E. Typpo (p)
Conservatory: F. Hsaio (p), P. Langham (a)
College: M. Bates, (p), S. Giraldez (p), M. Hatch (a), J. Lessard (a), P. Meyer (p), Cynthia Ostberg (p), T. Storch (a), E. Thomas (p), C. Vierra (p)
Dental: L. Giusti (a), D. Horlak (p), J. Miles (p)
Education: H. Arnold (p), D. Brennan (p)
Emeriti: R. di Franco (p)
Engineering: H. Estrada (a), C. Lee (p)
Law: G. Caplan (a), E. Telfeyan (a), K. Yelpaala (p)
Library: S. Sutton (p)
PHS: X. Guo (p), L. Norton (p), C. Peterson (p), K. Salamon (a), M. Susca (p)
SIS: A. Richard (p)
ASUOP: S. Hogan (a)
Ex-Officio: P. Eibeck (p), P. Gilbertson (p), B. Gundersen (a), H. Trexler (p), G. Rohlf (a)
Observer: D. McNiel (a)
Guests: Chris Goff, John Sims, Ashley Stubblefield, Suzanne Walchali


Call to order: 3:01pm

1. Approval of Minutes from April 8th, 2010.
M. Bates moved, R. di Franco seconded, approved with two corrections.

2. Chair's Report
Chair Peterson reported from the Board of Regents meeting; the progress on moving the dental school facilities is moving forward. They will be looking to acquire and renovate existing facilities or building a new site, their location will remain in San Francisco.

The Eberhardt School of Business will have a new proposal to add new concentrations, the Masters of Arts in Health Management and Master of Arts in Social Entrepreneurship. New faculty lines are included in the proposal.

Chair Peterson thanked the executive board for their service, as well as outgoing members Eric Thomas, Eric Typpo, Chi-Wook Lee, Ed Telfeyan, Jeff Miles, Michael Susca, Dennis Brennan and Kojo Yelpaala. The Council welcomed Chris Goff the new chair-elect.

Issues for next year include revisiting the promotion and tenure guidelines, maintaining the all faculty meetings, help to establish a culture of assessment.

3. ASUOP President's Report
Ashley Stubblefield president of ASUOP gave an overview of the association's accomplishments they have passed one resolution, two pieces of legislative and a constitutional amendment. A resolution was passed to extend ASUOP membership to Graduate students. At a concert event hosted by ASUOP they broke all attendance records by any event put on by students, over 1300 attended.

Sustainably was a key goal, they added a sustainability commissioner, Martha Valadez, started selling reusable grocery bags, helped Steve Jacobsen and Bon Appétit create a plan to dispose of water bottles on campus, helped bring in Bill McKibben, author, professor and co-founder of the 350 carbon project . They also began the President's club, consisting of all presidents of the various clubs and organizations, to strengthen the relationship between ASUOP and the clubs, passed the equal opportunity act so that co-op or studying abroad students may run for ASUOP office.

A textbook rental program will put in place next year. Barnes and Nobles will pick the most popular textbooks nationwide and offer them to rent for 42% of the retail or used price.

ASUOP will work on rebuilding their website that contains a universal calendar for meetings and events that will make a way to communicate between organizations.

4. President's Report
President Eibeck joined Council and will provide news and updates. IPC’s role will focus more on budgetary responsibility and a proposal for the composition of the committee will be submitted. A faculty member will serve as co-chair of IPC with Pat Cavanaugh and the committee will have continued support from Rob Brodnick and Marcus Perrot, Academic Council would also have an opportunity to add a voting ex-officio member. The committee will meet every other week, and President Eibeck will be part of IPC.

Strategic Planning in Pacific Rising is broad. The President will work with the campus to focus on priorities. The Board of Regents will hold a retreat to help develop a shared vision, and identify 3-4 high level priorities for the institution following will be a number of conversations on campus for input and it should be wrapped up by December.

5. Provost Report
Dean Ensign will be leaving the university to take presidency at University of Nigera. Professor Cynthia Weick has been appointed interim dean, professor.

Two finalists for Dean position at the Eberhardt School of Business have been invited back to campus.

The Faulty Compensation committee has been briefed on the FSP3, it is a 2 year plan and the Regents have authorized a 1% portion of salary increase.

Sightlines have completed an intense analysis of academic facilities on all three campuses, it evaluates the quality and use of all academic space; the information will be shared with faculty in the fall.

The WASC sight team has sent a draft of their report; we will have time to respond with a statement to the substance of the report, that is due in at the end of May. The commission will them review and issue a final letter with their judgment in regard to accreditation. The EER site will occur in 2012.

6. What's on your mind?
The Emeriti Society is working with the Alumni Office to bring Alumni and Emeriti faculty in contact with each other during Alumni weekend. A possible reception may be coordinated which faculty will be welcomed to attend.

The question of whether the College's departmental promotion and tenure guidelines have been approved, the information will be researched.

7. Emeriti Memo
Provost Gilbertson presented the retiring faculty be granted Emeritus status. R. di Franco moved to approve, M. Bates seconded, unanimously approved.

8. Elections
Susan Giraldez distributed the ballot for committee elections. Results will be posted on the committee rosters under the Academic Council’s webpage.

9. Arizona Business Boycott
The Council was presented with a university statement to be forwarded to the President for approval. The statement will be published to recognize Arizona SB1070 and show support from the University in conducting business with the state of Arizona.

The second approved Arizona law regarding, HB2281, prohibiting Ethic Studies to be taught at all public schools was discussed, needing further information the Council will look into the law and decide whether to include it in the statement. K. Yelpaala moved to recommend to the President the statement with minor wording corrections, H. Arnold seconded, 15 approved, 2 opposed, 3 abstentions.

10. Childcare
Council discussed recommendations to President Eibeck regarding university support and assistance with childcare for faculty, staff and students. The Council believes that without a strong statement of commitment on behalf of the University and an ambitious deadline, this important and fundamental service to our community of dedicated faculty, staff and students will continue to be un- or underfunded and therefore unattained. The Council urges the University administration to commit to providing on campus childcare services by the year 2020. R. di Franco moved to recommend to Administration, C. Lee seconded, approved with 3 abstentions. 

12. Provost Search Committee Composition
Kojo Yelpaala created a revised search and selection procedures for senior administrator and the composition of the search committee. The item is informational only it would allow for a larger pool of faculty to be nominated and have the President elect members to the committee. The item will continue for further discussion at a future meeting.

13. Handbook revisions
a. Law P&T
The PRC committee proposed to approve the Law school’s promotion and tenure guidelines; they have been extensively reviewed and approved by PRC. R. di Franco moved to accept the approved guidelines for Promotion and Tenure at the law school as approved by PRC, Susan Giraldez seconded, approved.

b. 7.3.3 and 7.4.1 Evaluation for Appointment with Tenure and Process
PRC submitted changes to the minimum requirements for evaluation for appointment with tenure and the initiation of process. It included changing the probationary period of at least 7 years to at least 6 years and clarifying that a faculty shall be evaluated for tenure in or before the fall of the last probationary year. R. di Franco moved to approve, Susan Giraldez seconded.

c. Benefits for spouses/domestic partners of deceased or retired faculty
Roland presented Council with a list of university services provided to benefit the spouses and domestic partners of deceased faculty and administration with ten or more years of service, previously the handbook did not list benefits.
R. di Franco moved to approve, M. Bates seconded, unanimously approved.

d. Space allocation and reallocation
A space allocation policy was presented to Council for approval; it provides the departments/units an opportunity to submit justification to the Provost to justify the retention of allocated academic space and provide the department/unit a written documentation of the decision from the Provost in an event that space is reallocated. Approved with 3 abstentions.

14. Resolution
A resolution honoring Provost Gilbertson for his commitment, service and accomplishment to the university was approved unanimously.

15. Adjourned: 3:55 pm