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November 13, 2003

University of the Pacific – Stockton Campus
Academic Council Meeting
Minutes of November 13, 2003

Attendance:
Business:
R. Hoverstad (p), N. Peery (p)
Conservatory: R. Brittin (a), J. Haffner (a), N. Waldvogel (a)
COP: B. Beal (p), D. Borden (p), L. Christianson, (p) C. Dobbs (p), B. Klunk (a), P. Meyer (p), C. Ostberg (p), L. Spreer (p), D. Tedards (p), K. Whittington (a)
Dental: H. Chi (p), J. Levy (a), B. Peltier (a)
Education: M. Draheim (p), V. Snyder (p)
Emeriti: G. Blum (p)
Engineering: A. Fernandez (a), D. Turpin (p)
Law: F. Galves (a), W. Jones (a), G. Scully (a)
Library: R. Imhof (p)
Pharmacy: D. Fries (a), S. Smith-Stubblefield (p), D. Umphred (a)
SIS: C. Smith (a)
Students: L. Nowinski(p), TBD (a)
Ex-Officio: B. Cox (a), D. Brennan (a), T. Kulisch (a), R. Silvestre (a), C. Hawbaker (a), T. Nelson (a), C. Eaking (a), C. Saviz (a), L. Fox (a), T. Kuhlman (a), Joel Herche (a), R. Koper (a), P. Gilbertson (P), A. Freedman (p).
Guests: Associate Provost Tom Rajala,

Chair Larry Spreer called the meeting to order at 3:20 p.m.

1. Approval of Minutes

Motion: B. Beal moved, R. Hoverstad seconded to approve the minutes of October 9, 2003. Motion unanimously approved

2. Chairs Report

Chair Spreer reminded all AC members to participate in the Alumni Association luncheon on Saturday November 15. Two of the three Promotion and Tenure forums have been held and they have had a fairly good attendance, the next forum to be scheduled in February 2004. The Academic Council Executive board met with the Provost and members of PRC to discuss possible changes in the membership and procedures of the University Promotion and Tenure Committee. The PRC will consider these changes and a proposal may be presented at the AC December meeting.

3. Provost Report

Provost Gilbertson reported that there are significant changes to the way IPC will review unit plans and budgets this year. Committee will be looking at multi unit and multi year proposals this cycle. Discrete items within the divisions will be looked at by the Cabinet. Provost and VP’s have met and are looking at linkages and proposals that will come forward once formulated. Items that Provost is focusing on are:

  1. Technology Security
  2. CRM – Customer Relation Management
  3. Continuation of Diversity Program

4. Conversation with Tom Rajala, Associate Provost Enrollment services.

Enrollment for Fall 2003 exceeded enrollment targets, 750 freshman targeted; enrolled 818 students. Targeted transfer students was 250; actual students enrolled 245. Stockton campus reached the fall 2004 targeted figure, one year ahead. For more up-to-date enrollment information please visit: http://iris.uop.edu/univ_enr.shtm

Enrollment services does not use any special strategies to recruit students in the Sciences and Health Science programs due to the popularity of these programs. Special mailings and financial aid packages have been offered for other programs such as SIS, Engineering, English, Economics, Religious Studies, Education in the past couple of years. Visiting schools during college fairs and letting students know about all the programs has also helped recruit students. Direct Email seems to be more efficient when students are in the prospect stages. The Director of Admissions can assist individual Schools and programs in obtaining lists from Banner of interested students and a designated person can then contact students and offer more personalized information regarding their interest/inquiries. Associate Provost Rajala also talked about the Millennial Generation and some of their characteristics:

  • Gravitate toward group activity;
  • Identify with their parents’ values and feel close to their parents;
  • Spend more time doing homework and housework and less time watching TV;
  • Believe it’s “cool to be smart”;
  • Are fascinated by new technologies;
  • Are racially and ethnically diverse;
  • Often (one in five) have at least one immigrant parent;
  • Are more conservative then Gen X or Gen Y;
  • Are unlikely to be quick to challenge authority;
  • Are intolerant of delays in service expecting 24/7 access to everything;
  • Find it essential to stay connected.

5. Alcohol Policy for Staff and Faculty

Lynn King and Rick Morat presented in draft form the University of the Pacific Alcohol Policy for staff and Faculty. In the past the policy for staff and faculty has been more of an oral policy. Procedures on how to handle an event depended on the person organizing it. A task force was created to look at what standards could be laid out to avoid confusions in the future, specially when planning events where alcohol is being served. One of the main points is accountability when an event is being sponsored by the University or by a University employee. There will be more information required on events and the general public areas where these events are being held. Currently they have identified about 9 locations where alcohol can be served on campus: Callison Room, Raymond Common, Regent’s Room, Pacific Athletic Club, Raymond Great, Art Gallery, Presidents’ Room, Redwood Room. If students are going to be present at these events, Student Life would be notified. The draft will be presented to Dr. Julie Sina and to the Cabinet.

6. College of the Pacific Bylaws

Lucinda Kasser presented Academic Council members the COP Bylaws for review and approval. She stated that the bylaws were created following the Faculty Handbook guidelines, and have been approved by COP Council, Faculty and Dean of the College as well as the Professional Relations Committee.

A question was raised, that if Academic Council approved the Bylaws and later is discovered that a section of the Bylaws is not in agreement with Faculty Handbook, which guidelines would prevail?

Faculty Handbook are the guidelines that would be in force, since it is stated that on page 3 of the COP Bylaws that the policies within conform to all University bylaws and policy statements.

Motion: N. Perry moved, S. Smith-Stubblefield seconded to approve College of the Pacific Bylaws. Motion approved with one abstention.

7. Center for Teaching Excellence: Resolution for Support

Chair Spreer presented AC members with a proposal to establish a new Center for Teaching Excellence with an estimated budget of $150,000. to cover a full time director, an administrative assistant I (part-time), equipment and operating budget. If the proposal is approved it will be then submitted to IPC.

The mission of the Center for Teaching Excellence is to assist faculty to develop and improve teaching skills and to enhance opportunities for students to learn; to promote faculty renewal and growth through programs and workshops for the enrichment of undergraduate and graduate education.

Discussion followed regarding budget or if it was necessary to hire a full time director, and is a center necessary to accomplish these goals? Also discussed was the level of confidentiality the center or director would have. Location of center would most likely be in the library and the CAPD committee will act in an advisory capacity to the Director.

Motion: B. Beal moved, D. Borden seconded to approve proposal to establish the Center for Teaching and Excellence. Motion approved with 11 in favor, 4 opposed and 3 abstentions.

8. Other Business

9. Adjournment

Motion: S. Smith-Stubblefield moved, B. Beal seconded to adjourn. Motion unanimously approved. Meeting adjourned at 5:03 p.m.

Respectfully Submitted,

Ana T. Orellana,

Academic Council Secretary