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November 8, 2012

Minutes

Academic Council Meeting
Library Community Room
November 8, 2012
Executive Session
3:00-3:30 PM
Regular Session
3:30 - 5:00 PM

Attendance:
Business: J. Post (p), S. Wheeler (p)
Conservatory: F. Hsiao (p), B. Phillips (a)
College: M. Bates (a), C. Goff (p), B. Herrin (a), J. Juge (p), C. Lehmann (p), J. Lu (p), L. Rademacher (a), A. Smith (a), C. Snell (a), B. Swagerty (p), L. Wrischnik (a)
Dental: J. Miles (p), A. Nattestad (p), R. White (a)
Education: H. Arnold (p), T. Nelson (p), L. Webster (a)
Emeriti: R. di Franco (p)
Engineering: C. Lee (p), S. Larwood (p)
Law: L. Carter (p), F. Galves (a), W. Jones (p)
Library: R. Imhof (p)
PHS: L. Boles (p), S. Carr-Lopez (p), J. Ward-Lonergan (a), C. Wilson (p)
SIS: A. Kanna (p)
ASUOP: K. Dantzler (p), tbd
Ex-Officio: P. Eibeck (p), M. Pallavicini (p), B. Gundersen (a), D. Neault (p)
Guests: P. Cavanaugh, C. Eakin

Call to Order @ 3:40 pm

I. Approval of Consent Agenda
A. Minutes from the October 11 Academic Council Meeting
B. Faculty Member serving on the Informal Ted & Chris Robb Garden Advisory Council
   a. Professor Laura Rademacher, COP/Earth & Environmental Sciences
Consent agenda approved.

II. Reports
A. Chairperson's Report - H. Arnold
The chair is still accepting comments on the University's Sexual Harassment Policy. Send Lourdes a message if you need a copy of the policy. The Academic Council Archives are in the Faculty Governance Office and in the Library. Reminder to vote for P&T replacement for Gesine Gerhard - tomorrow is the last day to vote. The President's Advisory Committee meeting was not held this week after all - no report. She attended the Emeriti Society meeting where a question was raised regarding item IIIB on the agenda: Administrative-Faculty ratio. Chris will present at this meeting. What's on your mind follow-up: Bookstore update will be provided in December. The Provost stated that she followed up on this and obtained the data which she will forward to Harriett. The Graduate Studies Committee is continuing to meet and discuss the issue regarding policies. They will provide AC with information in the future. Danielle Neault thanked the faculty for following up on grade checks, there is follow-up by both the coaching staff and the athletic staff. She announced that on November 12th, Susan Komives, the immediate past president for the Council for the Advancement of Standards in Higher Education and a former President of the American College Personnel Association, will be making a presentation on our campus.

B. President's Report - P. Eibeck
The president would like to congratulate the Strategic Planning Committee (SPC) and commend the outstanding work that they accomplished, truly an extraordinary committee. She would also like to congratulate the Academic Council on their selection of the four faculty on the committee: Caroline Cox, Jim Hetrick, Terry Hoover, and Clark Kelso. She would like to collaboratively develop a standing SPC, responsible for monitoring the strategic plan, annually evaluating the progress of the implementation plan, updating and reviewing the plan every few years and determine how the strategic plan affects budget decisions. Right now we do not have such a committee. It used to be the IPC, but they are just focused on budgets now. Harriett will receive a committee plan from her soon for input and consideration on a standing committee. In the meantime, she is requesting that the existing SPC reconvene to provide input for a draft implementation plan, develop metrics to measure success of the plan, and assist with the aligning of the unit plans with the university plan. She would like a committee structure in place for the spring elections. She would also like to thank the AC for the Commencement Speakers Committee, which has met and come up with names for this May's commencement. Bett Schumacher pursued the names and found out that there is a high cost for speakers (50K-200K). She has spoken to other presidents and about 75% of universities do not pay their commencement speakers, other than travel costs and a modest stipend. The regents recognize that we should not be paying for speakers. She would like to propose changing the standing committee to add members from the Alumni Association to increase the pool of potential speakers. Another issue, which does not affect faculty directly, is the summer hour schedule for staff employees. Staff employees (hourly/salary) work 37.5 hours/week. In the summer, they work 7:30-4:00 with ½ hour lunch and Friday afternoons off. There is an impact in service to our customers who are not aware that the university closes on Friday afternoons and with salary staff who continue to work regular hours. This impacts salaried workers who work until the job is done (40 hours per week) and typically work on Friday afternoons, but don't have the support to keep offices open. She has opened a dialogue with staff advisory council on how to resolve this issue, and will be meeting with them later this month.
A suggestion was made to have better communication about being closed at 1:00 pm. There may be an issue with morale if summer hours are taken away. This is a wonderful tradition, but it impacts our external customers. She has asked the Staff Advisory Council (SAC) to come up with alternatives and open a dialogue on this issue.

C. Provost's Report - M. Pallavicini
The provost provided an update on the dean searches: for the College, airport interviews will be conducted November 19-20 with 9 candidates, then 3-4 will be selected to visit the campus in early December; for the School of Engineering - 7 airport interviews were conducted at the Stockton Hilton, and 3-4 will be on campus in early December as well. There are currently faculty searches in the College and in the School of Business. The School of Engineering accreditation site visit went well, with an incredible effort by deans, faculty, and staff; the outcome is expected in August. The P&T Committee comments will be submitted to PRC by the end of the month. Berit will meet with PRC this month to update them. Implementation will probably occur next year, as they begin the process in December. This is the best practices for getting the packages/materials to P&T committee in a transparent manner. The CTL comments were due November 1st - minor revision on the document, goal is to create a position description for a director of the unit. Faculty titles issue, they are reviewing titles for appointments approved over the last few years - looking at consistency with what's in the handbook and what's being proposed by the dean's. Once the analysis is done, they may have to revise titles and also make sure changes align with VISA issues. This should be done by Mid-December. She will be meeting with the FCC in December and talk about benchmarking the faculty Family Leave Policies and how it affects faculty tenure. There may be a need to modify/clarify our current policies. They will also look at sabbatical leave policies. She is currently gathering data and conducting a comprehensive review of how the university is supporting faculty - pre-tenure, mid-career, in teaching and scholarship, we have New Faculty Orientation, but what else are we doing? What are other institutions doing? They are looking at New Programs, conducting a market analysis, sustainability, location, hired a consultant, report due in early December. The provost office is back on campus from March Lane.

III. Information Items
A. Pacific Health & Welfare Benefits
Pat Cavanaugh attended the meeting to discuss open enrollment. The Anthem Blue Cross and Kaiser plans are being renewed with no benefit reductions, and added enhanced benefits in women's preventative health. The vision plan benefits remain unchanged, the dental plan has an increase in orthodontia to $2000 lifetime benefit, as well as an increase to $2000 for annual benefits. Life/accident/disability plans also have no changes. Retirement benefit change: able to participate after 1 year of service and age of 21 reduced from age 26. These changes will all be effective January 1. Regarding rates: the 3 major plans: ½ of the employees overall will see reductions in employee contributions. HMO plans will have a modest increase. The overall university increase was between 5 and 6%. The employee contribution for the POS plan is down 5.5% from the prior year, with the university contributing 60%. Overall premium increases of 1.5%. Pat is pleased with the overall rate increases of 5-6%. Striving to continue to reach a point where the university's contribution is equal in dollars contributed. A handout was distributed with information on the employer contributions, full-time employee contributions over the past 2 years. The employer contribution for FY 13 is almost at parity for all 3 plans.

Issue raised on the evaluation of the Emeriti Program as well. There are 3 levels of premiums based on the number of prescriptions. The cost may exceed that of the POS plan for regular employees.

B. Administrator/Faculty Ratio/IPC information
The Emeriti Society raised the question wanting to know what the ratio is at Pacific. Chris Goff was asked by Chair Arnold to report on this issue. The IPC recently looked at benchmarking data through IPEDS, a standardized nationwide database, where we compared ourselves to our peers and looked at different ratios. There is no administrator to faculty ratio information available, because administrators are not separated out from staff, so only a staff/faculty ratio is available. Much of this information is available on IRIS (iris.pacific.edu). The university has 1100 full time staff and 250 part time staff, about 1183 FTEs (Full Time Equivalent, full time plus 1/3 of part time); Faculty is at 450 full time and 350 part time FTE is 550. This makes the ratio 2.2 staff members to each faculty FTE. He does not have time sensitive data to see how this is trending over the last few years. There are different ratios when it is broken down by undergraduate versus graduate and at the various schools. The faculty to student ratio varies greatly in the dental school than on the Stockton campus because of their clinical model. He may ask HR for additional information. They need to define what an "administrator" is first in order to try and obtain additional information. What is the spirit of this inquiry? Are we getting administratively top-heavy? What is the trend over time? Are we losing faculty seats? A general question from the emeriti, not a WASC issue, it is an internal efficiency issue. This is the second year that IPC is looking at benchmarking our data with our peers. Staff to Student ratio and instructional dollars spent per student were the greatest variances identified versus our peers. Our financial aid process is very complex and difficult to automate because we have so many different academic calendars. We are going to continue to refine these numbers, and look at how we do business.

C. Pacific Course Evaluation Online Project Status
At the most recent New Faculty Orientation luncheon this issue was raised regarding technology and our online course evaluation system. Many faculty are not aware that Pacific has this program. Pharmacy and Health Sciences, Physics, and the Conservatory are using this system. Someone was hired to develop this program, they have since left the university and did not leave any documentation on the program. Jim Hetrick is asking OIT and Chris is asking Maria to look into this as well. The program is on insidePacific, but it needs tech support, some departments do not have access. The provost will follow up on this. This would be great to have for institutional effectiveness as well. This works well at the PHS school. The instructors are currently doing evaluations now, it's just a way of automating what we are already doing.

IV. Action Items
A. University Diversity Committee Recommendation to the President
The Executive Board met with Lisa Cooper from Student Life and Chair Arnold has been in contact with the Staff Advisory Council and developed this joint recommendation for a team that will work on the implementation plan of the University Diversity Task Force Report. This team will be composed of 4 administrators, 3 faculty members, 1 SAC member and 1 from ASuop.
This committee is in charge of developing a plan but the administrators are responsible for the administration of it. A suggestion was made to add the number of recommended members (9) for clarity. Was the selection of the chair discussed? Not by executive board, the president may decide, the issue is only the composition of the task force (team).
R. Imhof moves to approve, J. Lu seconds, unanimously approved.

B. November Academic Affairs Report - Approved New/Revised Program Proposals
   a. Accelerated BA/MBA for International Commerce Students (new)
   b. Bachelor of Science of Accounting/Master of Accounting Blended Degree Program (new)
   c. Bachelor of Science in Accounting (new)
   d. Master of Accounting (new)
   e. Bachelor of Science in Business Administration - Accounting Concentration (revision)
W. Jones moved to approve new and revised program proposals, second by C. Lehmann, motion passes with 1 abstention.
Cynthia Eakin is in attendance to present program proposals. The first one is a joint proposal with SIS, creating a 5 year MBA program, which will include an advisor in both schools. The other proposals all go together. The state of California has changed the rules for becoming a CPA, candidates now need 150 credit hours from a university with specific content, we had 128 credit hours in the past. Our current program doesn't meet the requirement, this is why this change has come about. Refer to items B,C & D. The final change is a reduction in the courses for the concentration since we are now going to have the Bachelors in Accounting.
Question is if there is a language requirement. Yes, for the International Commerce degree the language requirement is in the school of international studies.

V. What's On Your Mind?
C. Lehmann presented a handout regarding a presentation from a filmmaker from Haiti that will be on campus on Tuesday November 13th.

The Conservatory uses the course evaluation system, but is having response rate issues. The PHS requires that the course evaluation be completed before they can take the final exam. Can the students choose not to complete the evaluation? This could be a first question.

K. Dantzler announced that the Black History Month keynote speaker/performer has been selected: Anthony Hamilton, the spokesman for Court Appointed Special Advocates (CASA) and a Grammy Award-winning singer. The performance will be February 7 at the Bob Hope Theatre, tickets are on sale now.

VI. Chairperson's Report
A. Sexual Harassment Policy Feedback from the faculty
B. Academic Council Archives
C. Promotion and Tenure Committee Election Update
D. President's Advisory Committee Meeting ~ 11/6/2012
E. October Emeriti Society Meeting
F. Graduate Studies Committee Update

Meeting adjourned at 4:56 pm.