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October 10, 2002

Academic Council Meeting
Minutes of October 10, 2002
UOP - Stockton Campus

Attendance:
Business: R. Hoverstad (p), N. Perry (p)
Conservatory: J. DeHaan (a), F. Wiens (p)
COP: B. Beal (p), D. Borden (p), C. Dobbs (p), B. Klunk (p), C. Kramer (a), P. Meyer (a), C. Ostberg (a), L. Spreer (p), D. Tedards (p), K. Whittington (p)
Dental: D. Castagna (a), R. Cohan (p), J. Levy (a), B. Peltier (a)
Education: M. Draheim (p), P. Hensley (a)
Emeriti: G. Blum (p)
Engineering: A. Fernandez (p), D. Turpin (p)
Law: F. Galves (a), W. Jones (p), G. Scully (a)
Library: L. Knight (p), R. Ray (p)
Pharmacy: R. Abood (p), S. Smith-Stubblefield (p), D. Umphred (p)
SIS: C. Smith (p)
Students: A. Hudson (p), TBD (a)
Ex-Officio: D. Brennan (a), R. Brittin (a), A. Freedman (p), P. Gilbertson (p), J. Gonsier-Gerdin (a), B. Gundersen (a), K. Hatschek (a), C. Hawbaker (a), J. Herche (a), R. Koper (a), T. Kuhlman (a), T. Kulisch (a), T. Nelson (a), J. Sprankling (a), R. Sylvester (p), J. Preisser (a), J. Purnell (p)
Guests: Eddie Richardson, Jon Schamber, Tom Rajala, Lisa Wilson, Rob Brodnick

Chair Becky Beal called the meeting to order at 3:02 p.m.

1. Approval of Minutes
Motion: Simalee Smith-Stubblefield moved, Darcy Umphred seconded to approve the minutes of September 12, 2002. Friendly amendment was made to change the GPA from .006 to .06. Motion unanimously approved with friendly amendment.

2. Chair's Report
Chair Becky Beal informed Council that at the end of October a design firm, Pentagram, will be on campus to get feedback from faculty for the University's Identity project.

3. Provost's Report
Provost Gilbertson reported numbers from the enrollment data freeze (October 1, 2002). Freshman class numbers are down but graduate school enrollments and transfer students make up the difference. Law and Dental enrollment numbers are higher than projected. Additionally, the Provost informed Council that the Regents were meeting on campus today and tomorrow and at their noon luncheon the discussion was on the Library expansion scheduled to start next spring. Enough money has been raised to begin Phase One. Two other phases will be necessary for remodeling.

4. Promotion and Tenure Forum
Chair Beal reviewed the draft flyer for the PRC/AC co-sponsored forum. The forum will be in the Classroom Building room 170. Beal, with Dick Turpin, Professional Relations Committee Chair will conduct the forum. She asked Council members about possible scheduling conflicts on that date and time. None were identified. The end time of the forum will be 5 p.m. Council was reminded that the important guidelines for the units/departments have not been written yet. The Faculty Handbook guidelines can be revised/amended as necessary. Motion: Larry Spreer moved, Brian Klunk seconded to formally accept PRC's invitation to co-sponsor the open faculty forum. Discussion ensued concerning attendance at the forum-specifically was it open to deans and other administrators, such as the Provost? Some members questioned how open the discussion would be if the Provost or other administrators were present. Provost Gilbertson encouraged Council to do what they thought would work best and reminded them that this process will continue throughout the year. Discussion concluded with Council recommending faculty-only attendance at the forum. Chair Beal encouraged all faculty, especially those not yet tenured, to take part in the discussion. Beal and Turpin will take notes during the forum to advise the Provost about issues raised in the discussion. Friendly Amendment: Marilyn Draheim moved, Ron Ray seconded to make a friendly amendment to have the meeting be for the faculty only and state the process on the flyer for the forum. Motion approved with friendly amendment (two opposed).

5. Conversation with Lisa Wilson, Coordinator for Services for Students with Disabilities
Cooper informed Council that the Service for Student with Disabilities is a newly created office to serve students with cognitive, physical and Psychological disabilities. The department reports through the Educational Resource Center. Her role as coordinator involves 1) being a central point for coordinating disability services; 2) providing guidelines for faculty, staff and students; 3) reviewing student's documentation and determining reasonable academic accommodations; 4) maintaining confidentiality, while sharing information, with permission, on a need-to-know basis; 5) referring students to appropriate college and community resources; and 6) helping students become self-advocates. The Office provides 1) advocacy and disability information and awareness; 2) campus and community referrals; 3) faculty and staff consultations; 4) academic adjustments and curriculum modifications; 5) test proctoring services; 6) alternative formatting of text and classroom materials; 7) transportation assistance; 8) priority registration and classroom rescheduling; and 8) note taker, reader, scribe and classroom aide services. Pacific has 140 students who have self-disclosed disabilities and have requested classroom accommodations with 40 additional student on file. Of those students, 5% are psychological disabilities, 25% are physical disabilities, and 70% are learning disabilities. Coordinator Cooper encourage faculty to contact her with any concerns, questions and/or suggestions.

6. Advanced Placement / International Baccalaureate Course Credit
Professor Ron Hoverstad, Academic Affairs Committee Chair, clarified the recommendations: the major policy change is granting 4 (instead of 6) semester units of academic credit toward graduation for AP examinations scores of 4 or 5 and IB examination scores of 6 or 7. Motion: Ron Hoverstad moved, Brian Klunk seconded to accept and endorse the Advanced Placement/International Baccalaureate Course Credit recommendations made by the Academic Affairs Committee. Associate Provost for Enrollment Services, Tom Rajala, raised concerns that the policy changes would have a negative effect on recruiting talented students who could gain more AP credit on enrollment at Pacific's competitor schools. Rajala applauded the content and intent of Part II and gave his full support. However, he expressed concern that Enrollment Services was not consulted as the recommended changes in Part I were developed. Council members who had worked on the policy within GE contended that Admissions representatives had been consulted. A number of Council members expressed dismay that a policy a year and a half under development, and vetted in appropriate committees, would be challenged so late in the process. Despite the general frustration expressed, Chair Beal encouraged Council not to push the policy to a vote if it could undermine the University's enrollment goals. Both Professor Hoverstad and Associate Provost Rajala saw no reason why postponing a Council vote to November would jeopardize anything. Council requested further consultation between the Academic Affairs Committee and Admissions. Motion: Newman Peery moved, Simalee Smith-Stubblefield seconded to table Part I until Academic Affairs and Admissions confer further on the matter. Motion approved with one abstention. Question was called on Part II. Newman Peery moved, Cort Smith seconded to accept and endorse Part II of the AP/IB Policy Recommendations. Approved with one opposed and one abstention.

7. Proposal for the Assessment of Student Learning in the General Education Program
Jon Schamber, Director of General Education described how this proposal will strengthen the overall General Education program, provide more oversight to the GE Director and GE Committee, and contribute to the University's goal of assessing student learning at the course level. This program as proposed is achievable and will be phased in over a number of years beginning this semester. Schamber is willing to meet with faculty to discuss the program and emphasized that the program offers a variety of techniques for faculty to employ. Motion: Ron Ray moved, Brian Klunk seconded to adopt the Proposal for the Assessment of Student Learning in the General Education Program. Motion unanimously approved.

8. Update on Program Review, Assistant Provost Jean Purnell
Purnell introduced the document that she had distributed, Academic Program Review: A Summary of Outcomes, 1996-97 Through 2001-02. The document summarizes all recommendations, decisions, and implementation actions from program reviews conducted during those years. Purnell asked to be notified if anyone notes missing or inaccurate information in the document. She also updated Council on the status of last year's program reviews. Some reviews were not completed in the year they were initiated; however, the program review calendar is now on schedule. Currently she is working on issues addressed in 2001-02, including implementing the guideline changes. The review cycle has been moved from 6 years to 7 years and the revised calendar is now under review by the Deans. To implement the calendar, some programs will have to vary the number of years between reviews. There are nine reviews anticipated this year and the workload will be difficult for Academic Affairs. Review panels are being formed and faculty are still needed to fill panel positions; in particular, tenured faculty who have not yet served on a panel are being are being asked to participate this year. Council questioned the feasibility of doing so many reviews this year, and in particular the wisdom of reviewing the Humanities Project with a newly appointed Director. Professor Hoverstad stated that the self-study process for those programs is already underway. Three of the programs offer minors only and are expected to be less labor-intensive reviews.

9. Program Review Guidelines Document
Assistant Provost Jean Purnell presented the revised Program Review Guidelines based on what Academic Council approved last year. Motion: Ron Hoverstad moved, Andrew Hudson seconded to approve the Revised Program Review Guidelines. Council thanked Assistant Purnell for her work implementing the revised guidelines. Friendly amendment was made to change the word "ethnical" to "ethical". Motion unanimously approve with friendly amendment.

10. Academic Resource Budget and Planning Project, Rob Brodnick
Provost Gilbertson introduced Rob Brodnick, Director of Planning and Research. Director Brodnick, after summarizing the role of the department he directs, presented an introduction to a Cost Allocation Model his office is developing for the university. This model is a strategic-level view of revenues and expenditures broken out by academic unit. Other data measures and models being developed include 1) Full-time Equivalent Instructional Faculty (FTEIF) - a measure of instructional activity based on course credits and enrollments; 2) Program Ratios - data summaries for departments preparing for program review; 3) Enrollment Projections - a year-long planning effort resulting in long range enrollment projections; 4) FTE Projection - this model utilizes the FTES matrix to measure one unit's enrollment demands on another unit's faculty; 5) Faculty Retirement Planning - since faculty turnover is somewhat predictable, all full-time, instructional, tenure or tenure track faculty are included in this model; 6) Under-enrolled Courses - a Faculty Handbook policy exists to limit the number of classes with enrollments below a certain threshold; (Brodnick reported that undergrad courses with 1 -19 students enrolled increased from 50% to 54% in the past five years. The actual numbers behind the percentages are available at iris.uop.edu); 7) Curriculum Growth - additions, changes, and deletions approved by Academic Affairs. Council members inquired how Brodnick's office verifies its data. Brodnick responded that the Data Integrity Group starts cleaning the data in July. Then validity checks are run against data from the graduate school, financial aid and housing. The freeze date for data is October 1st. Council members encouraged Director Brodnick to meet with and educate department chairs as the models evolve.

11. What's On Your Mind?
Professor Newman Peery once again expressed his concern over the impacts UC Merced and CSU Stanislaus could have on Pacific. Provost Gilbertson responded that Pacific is taking proactive measures in response, including enrollment and scholarship plans that appeal to students beyond the local region.

12. Other Business
Motion: Simalee Smith-Stubblefield moved, Dick Abood seconded to adjourn. Motion unanimously approved. Meeting adjourned at 5:10 p.m.

Respectfully Submitted,
Denia Andersen, Academic Council Secretary