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September 10, 2009

Academic Council

September 10th, 2009
Library Community Room
3:00 - 5:00pm

Attendance:
Business: S. Joseph (p), C. Eakin (p)
Conservatory: P. Langham (a)
College: M. Bates, (p), S. Giraldez (p), M. Hatch (a), J. Lessard (a), P. Meyer (p), Cynthia Ostberg (p), T. Storch (p), E. Thomas (p), C. Vierra (p)
Dental: L. Giusti (p), D. Horlak (p), J. Miles (p)
Education: H. Arnold (p), D. Brennan (p)
Emeriti: R. di Franco (p)
Engineering: H. Estrada (p), C. Matthews (p)
Law: E. Telfeyan (a), K. Yelpaala (p)
Library: C. Hawbaker (p)
PHS: L. Norton (p), C. Peterson (p), K. Salamon (p), M. Susca (p), X. Guo (a)
SIS: D. Keefe (p)
ASUOP: TBD
Ex-Officio: P. Gilbertson (p), B. Gundersen (a), H. Trexler (p)
Observer:  D. McNiel (p)
Guests: President Eibeck, Margee Ensign, Gene Pearson, Chris Sablynski

1. Executive Session: Consideration of Honorary Degrees

2. President's Welcome
President Eibeck was welcomed by Council. President Eibeck plans to meet with Council once a semester and twice with the Executive Board. The President welcomed faculty to contact her if there are any issues. She also noted that she will meet with Council to discuss the upcoming Provost search committee, which will be composed of faculty representatives, the Dean of Students, VP Pat Cavanaugh, two students; one graduate and an undergraduate, the Dean of Graduate Studies, Jin Gong and a staff person selected from the Academic Division, Dean Oppenheimer who will serve as chair, and Academic Council Chair Cathy Peterson who will serve as ex-officio. The final committee membership will be announced in the near future.

3. Approval of Minutes: Minutes of May 14th, 2009
R. DiFranco moved, M. Bates seconded unanimously approved with minor editorial changes.

4. Chair's Report, Cathy Peterson
Chair Peterson welcomed all new representatives as well as continuing members to the Council's first meeting. After the welcome, the Executive Board was introduced: Craig Vierra, Hector Estrada, Susan Giraldez, Marlin Bates and Kojo Yelpaala. Marlin Bates will serve as parliamentarian.  Chair Peterson also presented Kojo Yelpaala a gift for his work as chair of Council last year. Chair Peterson reviewed the Council's charge.

5. What's on your mind?
Kojo Yelpaala will be reviewing the Faculty Handbook in regards to the participation of tenure and tenure-track faculty in committees and report to the executive board.

6. Provost's Report
The Provost reported enrollment and budget across the board is solid on all three campuses at all levels; freshmen, transfers and so fourth. The Law school moved ahead with salary increases. The WASC report is moving ahead, there are two stages; the first is a site visit which will occur March 30-31- April 1st, and in preparation for the visits a capacity report will be submitted to WASC on December 1st. A draft capacity report will be out next week for feedback.

7. Provost Search Committee Faculty Ballot
The ballot for faculty representation of the Provost Search committee was distributed.

8. Sustainability, Gene Pearson
After the passage of the Environmental Policy Act, sustainability has been looked at for profit, people and planet. In the last 10 years, many organizations and universities have endorsed a relatively strong commitment statement; these include The American Bar Association, the American Society of Civil Engineers, the American Medical Association, the American Chemical Society, Stanford University, Santa Clara University, the Universities of California system ,and most recent the Wal-Mart Corporation. In April, the University's sustainability website was launched and we are now members of the Association for the Advancement of Sustainability in Higher Education. The Committee was established by, Past-president DeRosa, and is composed of 2 students, 2 faculty, 4 staff and 1 coordinator.

The next step is to submit a statement of commitment, for which the committee will ask for input from Alumni, Cabinet, the Board of Regents, and Council of Deans. A final draft will be presented at the November meeting of the Council.

9. Faculty Background Screening Policy 
The policy has evolved since it was first brought fourth to the Council; Kojo Yelpaala revised the policy with a legal perspective. Edits to the document included; under point C, add "political activist" to the example of action; under D for Felony or Sexual... the paragraph will read, ".. Human Resources may recommend, subject to the provision of this policy, to disqualify the candidates..."; under E, the sentence will read, "The Human Resource Administrator will report to the search committee chair and hiring dean in writing concerning eligibility."
M. Bates moved, C. Hawbaker seconded (M. Susca moved to continue discussion, P. Meyer seconded) 17 approved, 5 opposed; approved with edits.

10. Task Force Update, Hector Estrada
The taskforce is in the process of summarizing pages of data collected, a complete update will be presented to Council at the October meeting.

11. Memo to President
A draft memo for President Eibeck was presented to Council for approval. The memo highlights the Council's top five issues of importance to the faculty that they would like to work with President Eibeck to examine this academic year. After discussion it was suggested to change "the ideal" to "your ideal" include a bullet for promotion without tenure and also the percentage, the appointment and the role of non-tenure track faculty.
H. Estrada moved, R. DiFranco seconded, unanimously approved.

Adjournment: 4:57 pm