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September 11, 2008

Academic Council Meeting
Minutes of September 11th, 2008

Library Community Room

Attendance:
Business:
C. Eakin (p), S. Joseph (p)
Conservatory: D. Ebbers (p), P. Langham (p)
College: M. Bates, (p), L. Fox (p), S. Giraldez (a), M. Hatch (a), R. Koper (a), J. Lessard (p), E. Thomas (p), C. Vierra (p), K. Whittington (a), X. Zhou (a)
Dental: B. Lundergan (p), J. Miles (p), D. Horlak (a)
Education: D. Brennan (a), R. Oprandy (p)
Emeriti: R. di Franco (p)
Engineering: H. Estrada (p), C. Lee (p)
Law: W. Jones (p), E. Telfeyan (p), K. Yelpaala (p)
Library: C. Hsieh (p)
Pharmacy: D. Abood (a), C. Peterson (p), M. Susca (a)
SIS: S. Sample (p)
ASUOP: TBD
Ex-Officio: P. Gilbertson (a), B. Gundersen (p), H. Trexler (p)
Observer: D. McNiel (p)
Guests: Rob Alexander, Mike Canniff, Rod Cook, Heather Dunn-Carlton, Margee Ensign, Larry Frederick, Rob Henderson, Arturo Ocampo, Kathleen Quinn, Peggy Rosson

Call to Order: 3:04pm

Approval of Minutes: Minutes of May 8th, 2008 were approved with the following corrections: spelling of "Frank Gevurtz" in #3, change to "32 units" in #9. Also a note to add; a thank you for all the great work Chair Lydia Fox did in the past year.
Bates moved, di Franco seconded, approved with three corrections.

Chair's Report
Chair Kojo Yelpaala convened the first Council meeting of the year. The University is at a critical state in terms of its mission and vision because we are looking for a new president. The Executive Board has not been assembled and there is no chair elect. Any faculty member who is interested in serving on the Exec Board are to contact the Chair.

Items that are important and critical to the faculty on all campuses for this year are the following; the rewards and penalty systems used by the University for various activities such as research, artistic endeavors, and service; there is a need to strike a balance between these in the promotions and financial rewards; the mission of the University, we have a student centered mission that focuses on experiential learning and other aspects which make us distinctive from other Universities how can we strike a balance between faculty demands that conflict with the mission not rewarded?; the committee system of the University, last year there was talk about possibly streamlining committees; faculty grievances, we must take a look at the functions and structure of the Grievance committee, this year there are more grievances and the question is why; and lastly is the Presidential Search, the consultant is looking for faculty input in finding our next president.

Provost's Report
Associate Provost for Enrollment, Rob Alexander gave a preliminary enrollment update to Council. The final data report will be out October 1. There is an increase in university headcount from last year's 6,235 to this year 6, 274 total students. The Dental School is down slightly to 511 and the Law School also slightly down to 1,066, the Stockton campus has an increase by about 51 students, totaling 4,697. Freshmen enrollments are up from last year 900, through financial clearances this week the number is expected to be around 880. Graduate students are approximately 40, same from last year. Pharmacy professional student enrollments are up to 650. SAT scores are about 1162, slightly down from last year. Transfer student enrollment has improved 216 as of today.

An update from the Provost on new appointments, Rob Alexander as Associate Provost for Enrollment started in June, Dr. Arturo Ocampo, Assistant Provost for Diversity and also the appointment of Dean Richard Flaherty to the Eberhardt School of Business. The University has also hired a consultant to continue the search for the Conservatory Dean.

Items from Academic Affairs
Transcript Notification for Disciplinary Suspension or Dismissal

An amendment to bring item #8 up on the agenda was made. Peggy Rosson and Heather Dunn-Carlton presented the request to approve a transcript notation to a student's transcript in the event of a disciplinary suspension or dismissal. The document was approved by Academic Affairs at their last April meeting. The request is when students are judicially dismissed or suspended from the University to have an indication on their academic transcripts. The reason for that is to have other institutions know why the student has left. Included is a provision that if the student is suspended and chooses to have the notation removed from the records, there is a process where that would be considered by the VP of Student Life. There are about 6-10 violations a year mostly of behavioral issues.
L. Fox moved, M. Bates moved to approve the transcript notation and at a later date for the Judicial Affairs to bring fourth procedures for the removal of a transcript notation.

Election of Executive Board
A discussion of no Executive Board took place, there needs to be an Exec Board and a chair-elect to have a faculty voice at the University. The term for the Exec Board is a one year commitment.
L. Fox moved to submit floor nominations for Cathy Peterson from the Pharmacy School, Bill Lundergan from the Dental School and Cynthia Eakin from the Business School to serve on the Exec Board, R. Di Franco seconded and approved unanimously. The College representative will be determined at a later date. L. Fox indicated that she was of the mind to move for disbanding the Academic Council since the Faculty seems disinterested in faculty governance by serving on Council and committees. A discussion followed on the reasons why Faculty is disinterested in servicing and one of the key reasons is the lack of rewards or recognition of service in University awards system.

Consideration of Honorary Degree Nomination
Discussed in executive session.

Online Faculty Course Evaluation
Mike Cannif, Chair of CAPD presented for approval the core questions for the Online Faculty Course Evaluation, after discussion Council gave some feedback to edit the questions. A motion was made to table the item for the October meeting, and give the committee time to reflect the recommendations from Council.

Faculty Diversity Hiring Plan
Assistant Provost for Diversity, Dr. Arturo Ocampo and Kathleen Quinn submitted the updated Faculty Diversity Hiring Plan for approval. The document serves two functions the hiring process, being conscious of the EEO requirements and to make sure we take necessary steps to have a diverse applicant pool. It also gives some direction for a search committee to take into consideration the type of criteria they may want to take a look at in regards to diversity. Dr. Ocampo will be available to consult with any faculty who need more information.
R. DiFranco moved, W. Jones seconded to approve only the numbered pages in the document with minor corrections.

Network Attached Security Standard
Larry Frederick, Rod Cook and Rob Henderson presented the Network Attached Security Standards from ISPC. Next month, Council will see the improvement of the policy to establish security standards. ISPC is in charge of developing standards. Other higher institutions have reasonable security standards in place to prevent hacks from happening. There was discussion on which security standards were considered reasonable for example the timed lockout on a computer. Suggestions to the draft document will be returned to ISPC for consideration.

What's on your mind?
From Sports Science there will be a request fourth coming to reconsider the description of a voting faculty, currently it excludes clinical faculty because it specifically states tenure track. As part of their accreditation it states all faculty must have full faculty voting rights. The discussion will continue at a future meeting.

Also on November 7-9, 2008 there will be about 500-700 people on campus for the College Debate Tournament, and the National Debate Championship on March 27 - 30, 2009 about 700-1,000 people; all conference rooms, classrooms and anything with a door, will be occupieed during these dates.

Adjournment: 5:07pm