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September 12, 2013

Academic Council Meeting
Library Community Room
3:00-5:00 pm

MINUTES

Attendance:
Business: J. Post (p), S. Walchli (p)
Conservatory: F. Hsiao (a), B. Phillips (p)
College: M. Bates (p), K. Burmeister (p), C. Dobbs (p), B. Herrin (a), K. Holland (p), C. Lehmann (p), M. Normand (p), A. Smith (p), C. Snell (p), B. Swagerty (p), L. Wrischnik (p)
Dental: F. Fendler (p), A. Nattestad (p), R. White (a)
Education: H. Arnold (a), T. Nelson (p), L. Webster (a)
Emeriti: R. di Franco (a)
Engineering: L. Lee (p), C. Mathews (a)
Law: L. Carter (a), F. Galves (a), W. Jones (p)
Library: R. Imhof (p)
PHS: L. Boles (p), S. Carr-Lopez (p), J. Ward-Lonergan (p), C. Wilson (p)
SIS: A. Richard (p)
ASUOP: tbd, tbd
Ex-Officio: P. Eibeck (a), M. Pallavicini (p), D. Neault (p), J. Ren (p)
Observers: B. Gundersen (a), J. Lohr (p)
Guests: K. Albala, R. Hoverstad, J. Lewis, L. Matz, P. Schroeder

Call to Order @ 3:00 pm

I. Consent Agenda
A. May 2, 2013 Minutes

II. Reports
A. Chairperson's Report - M. Bates
Introductions and welcome by Chair Bates. Explanation of process: the executive board meets weekly and sets the agenda for the monthly Academic Council (AC) meetings, the members' role is to represent their constituencies and disseminate information, members may also bring items to council and executive board.

Chaplain Joel Lohr introduced himself and will begin to attend AC meetings as an observer as outlined in the Faculty Handbook. He has an academic background, is interested in whole-person development; and this is his first chaplain position. He is hopeful that he will be viewed as an ally and an advocate.

The Faculty Governance Office is involved in the planning of New Faculty Development activities and orientation. Anyone interested in participating may contact the office. On September 5th, Cathy Peterson, Courtney Lehmann and Marlin participated in New Regent Orientation. The meeting was positive, and the regents are actively engaged in making Pacific better. The AC Chair and Chair-elect have opportunities to address the regents, so issues may be brought forward from this membership.
The All-Faculty Meeting will be on October 16th with a focus on the prioritization process. Per the Faculty Handbook, the faculty is required to meet as an entire body twice a year. In the fall, the meeting is in Stockton and in the spring it rotates between Sacramento and San Francisco. This meeting will require input from faculty, members are asked to reach out and obtain information and questions about the prioritization report, what they want their role to be and how they see their role. The questions will be answered at the meeting, instead of after the meeting. Active engagement by the membership is needed. The PAC + is meeting tomorrow to review the VP recommendations on the administrative reports. There was an opportunity for comment via the website. It's important that everyone take an interest and be involved.

Normally there will be reports from the President and the Provost, on action items there is a noted time allocation on the agenda and the item will go to a vote at the end of that time or a motion to extend time will be required. The consent agenda is automatically approved with no vote, however any member may call for a vote and remove an item from the consent agenda with a simple majority.

B. President's Report - P. Eibeck - no report

C. Provost's Report - M. Pallavicini
Enrollment report and stats as of September 9th: Total enrollment is up 4%, the Law School is down 36%, undergrads are up 14%. For total enrollment across the university there 6,508 students with 3,960 undergraduate, 778 graduate and 1,770 professional. Freshman numbers: larger class this year, currently at 1001, last year there were 852. Incoming stats have dropped, SAT average score this year: 1174, versus 1200 last year; GPA 3.46 versus 3.54 last year. Freshman ethnicity numbers: for international students have decreased from 8% to 5.4%. These numbers are down across the country, not as many applicants.
Native American up from 0 to .3% (3 students)
African American up from 1.7% to 3% (15 versus 30)
Hispanic up from 14.8% to 18% (181 versus 183)
White down from 30.1% to 22.6%
Multi-ethnic numbers have remained the same.
Overall, our diversity has increased. Regionally, most of our students are primarily from northern California and southern California next highest.
Transfer students are down this year. The UC's and CSU's have opened up their gates to transfer students. We received fewer applicants this year and our number is 185 compared to 259 last year. Last year our freshman class was smaller, but our transfers were higher. The GPA of transfer students remains the same. The Law School admissions are down from 258 students to 162 this year. The LSAT average dropped by two points from 156 to 154. Pharm D numbers are the same (208), the Dental School numbers are also the same as last year. Overall professional programs are looking good, and freshman numbers are high, transfers low.

Our freshman yield is below 10% (# of admits/applicants) and it has been dropping. Pacific currently doesn't charge an application fee, but will in the future ($35). We work with Royall & Company, a recruitment marketing firm that has increased the number of applications, but the students aren't necessarily interested in coming to Pacific.

All of this information can be found on the web at IRIS.pacific.edu.

IT - for the last three years, this unit reported to Mary Lou Lackey in the Office of the President. Last July, the unit began reporting to the Office of the Provost. Regarding the August IT outage, she isn't able to discuss in detail because the university is seeking damages from the vendors. The problem occurred because of issues with equipment and with vendors, when trying to increase bandwidth from 1 gig to 40 gigs. We are still at 1 gig as the project wasn't completed. There are areas on campus where wireless isn't available, which is unacceptable. The installation vendors were released after 36 hours and others were brought in to bring the system back up. Our CIO, Malik Rahman, is no longer with the University and an interim CIO, John Jones, will be with Pacific for 6-9 months. He will not be applying for the permanent position. His primary goal while he is here is to work with constituents to develop and IT strategic plan. The provost is confident that we are moving forward in the right direction.

Institutional Effectiveness (IE) - Dave Hemenway, Institutional Effectiveness Director left Pacific in July and Dave Chase, the senior associate person had stepped in to take the lead for Institutional Effectiveness however he has announced that he is leaving Pacific for his dream job as of September 30th. Cyd Jenefsky will be with us for 6-9 months to assist us in defining what IE is, what is the best strategy/plan for IE at Pacific. IE is for both academic and administrative programs. Berit Gundersen with be the point person for WASC.

CTL search update: didn't yield a deep pool, one person came out during the summer, but no offer was made. She will hire a search firm for the next search.

The provost will be presenting to the Board of Regents a table listing faculty ranks, titles, status (full-time, part-time) explaining the tenure process and providing faculty compensation data. This data is also available on the web. She will also be meeting with the Faculty Compensation Committee.

The Provost reviewed her top five priorities for the academic division and provided a handout. (attached to minutes)

The Strategic Planning Committee met this morning to review the Strategic Investment Fund and develop a process to access these funds - 2 tier process - initial letter of intent (vetting with committees), Will present to AC at the October 10th meeting with the process and criteria.

III. Action Items
A. New Program: MA in Food Studies & Certificate
Ken Albala, COP/History presented the history of this program. The original idea was as an undergraduate program. With the Dental School moving to a new location with space available and with demand for such a program on the west coast, Caroline Cox encouraged Ken to develop this new program proposal. This program would use current technology for blended/hybrid learning. The cost is comparable to MA programs in Stockton. The plan is to use adjunct faculty with three core faculty from Pacific. It is estimated that 10 students are needed the first year and increase to 40-50 in the first few years. The impact to the Stockton campus would be to reduce teaching by one course per year. This will be part of their regular assignments, no course overload. This can be either full or part time or drop in courses as well with a certificate option. What is done with this degree? Food writing, food industry, marketing, primarily business. Suzanne Walchli from the School of Business stated that the program probably could maintain a higher price point.
Bill Swagerty moves to extend time by 5 minutes, second by Christine Wilson, motion carries. Question about who can teach these courses? All 3 faculty? No, and not all faculty is determined yet. Confirmation that there isn't this type of program yet in San Francisco.

W. Jones moves to approve, R. Imhof seconds, motion passed.

B. New Program: BS Health & Exercise Science
Pete Schroeder, COP/HESP presented information on the addition of this BS. This department currently has 280 undergraduate students with 150 in the Heath & Exercise Science Program. Some of these students are already taking the additional science courses required for a BS, but are receiving a BA since this is the only option. This will also allow Pacific to pursue American Society of Exercise Physiologists (ASEP) accreditation. They will then be able to reorganize the curriculum for the BA and BS options.

Burr Phillips moves to approve, W. Jones seconds, motion passed.

C. Strategic Planning Committee constituency charge
Courtney Lehmann moves to table, A. Smith seconds, issue tabled.

D. Intimate Relations Policy - Jane Lewis
A committee of faculty and staff reviewed and updated the policy in early 2012, then forwarded to legal for review. These are the edits that are being presented.

Cynthia Dobbs moves to approve the policy, S. Walchli seconds, motion passed.

There is a current policy for staff and for faculty in each of the handbooks, this is joining the two and making one policy for both. An issue was raised on whether in the consequences of violation, a specific timeframe for resolution should be included. Per Jane this was discussed during the vetting of the policy, but due to summer schedules, it was decided not to put in a detailed timeline.

Is this a handbook change? There will be a link in the handbook to the policy per the new policy procedures of the University.

E. Election: Executive Board, IEC, SPC, University Awards, Ombudsman Search Committee, and VP Business & Finance Search Committee.
Ballots distributed, additional write-in candidates are still required, especially for the Executive Board membership.

IV. Information Items
A. Past-Chair Report
Harriett Arnold unable to attend the meeting today, but the report is in today's packet and was posted on-line.
S. Carr-Lopez moves to accept the report, C. Lehmann seconds, report accepted.

B. WASC Assessment Requirements - Maria Pallavicini
WASC letter dated 7.10.12 - there are three major items we need to be doing for WASC and we are to provide an interim report in Spring 2015 presenting progress on the following issues:
1. Developing and implementing a comprehensive assessment system and effective program review process
2. Creating and evaluating initiatives related to student success and diversity
3. Establishing faculty workload policies

Regarding item 1 - the program review schedule was delayed one year in anticipation that this would be done as part of the academic planning and writing process. The provost invited the WASC liaison to come to campus and provide input on this process. We have a strategic plan - Pacific 2020 - and are in the process of aligning our units with this plan. This process includes taking stock of where we are on both the academic and administrative sides. Data was being provided to the units and evaluation is required based on provided criteria. The WASC liaison considered this process appropriate as part of the planning process for program review. Next year the new program review process will be implemented. This fall the Institutional Effectiveness Committee will finalize the new guidelines. These guidelines will be brought to AC in December for approval. Cyd Jenefsky prepared program review guidelines for JFK University and WASC identified her guidelines as ‘excellent.' She has reviewed our guidelines and has commented. Once approved, these guidelines will be made available to the programs scheduled for review.

Other item discussed with the WASC liaison are outlined in the second handout: 5 core competencies for all universities. There is some overlap with our ILO's however we do not mention quantitative analysis in ours. We must focus our efforts on the ILO's that fold into the 5 core competencies. WASC is offering a workshop on how to do university-wide assessment plans for critical thinking, information literacy, and quantitative reasoning. We will be sending 20 faculty to the October workshop.

Cyd Jenefsky will be working with the Assessment Working Group and the IEC to develop this process and look into purchasing software that will collect necessary data. The President is also searching for a VP for Planning that will have partial involvement and responsibility for this process as well.

C. Fair Trade Resolution from Sustainability Committee
This item is being reclassified in the agenda as an ‘action' Item. Part of this project was approved by AC at the May 2013 meeting. One more section required approval. Ron Hoverstad is presenting. This has been approved by the Global Center for Social Entrepreneurship, the Sustainability Committee, Staff Advisory Council, and ASuop (October). The President's office has asked the committee to obtain approvals from staff, faculty and students. This agreement will include Physical Plant. The Sustainability Committee is responsible for writing annual reports, and educating the university. The Fair Trade Committee is comprised of membership of the Sustainability Committee. This item will now go to Cabinet for final approval.

Bill Swagerty moves to approve, B. Phillips seconds, motion passed.

D. Pacific Promise
Tabled, Rich Rojo not available to attend this meeting, he will present in October.

V. What's On Your Mind?

Sian Carr Lopez, School of Pharmacy and Health Sciences has been asked by her constituents to raise the issue of the role of adjunct faculty for committee representation. Many are long-term faculty (20 years) and are barred from serving on committees because they are not tenured. This is a handbook issue, and it can be put on a future agenda.

Amy Smith mentioned that the University's policy on providing a two week class adding period may be too long. Other institutions provide one week period of time. It was suggested that this issue be presented to the Academic Affairs Committee.

Discussion on the feelings surrounding units cutting back and providing funds for the Strategic Investment Fund without much information at this point. The provost mentioned that the criteria and process for obtaining these funds will be brought to Academic Council at the October meeting.


Adjournment @ 4:50 pm

Attachments:

Provost Priorities for the Academic Division
WASC letter 07.10.12
5 WASC Core Competencies