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September 13, 2012

Minutes
September 13, 2012, 3pm
Library Community Room
Stockton

Call to Order @ 3:00

Attendance:
Business: J. Post (p), S. Wheeler (p)
Conservatory: F. Hsiao (p), B. Phillips (p)
College: M. Bates (a), C. Goff (p), B. Herrin (a), K. Holland (a), C. Lehmann (a), J. Lu (a), L. Rademacher (p), A. Smith (p), C. Snell (p), B. Swagerty (p), L. Wrischnik (p)
Dental: J. Miles (a), A. Nattestad (a), R. White (a)
Education: H. Arnold (p), T. Nelson (p), L. Webster (a)
Emeriti: R. di Franco (p)
Engineering: C. Lee (p), S. Larwood (p)
Law: W. Jones (p)
Library: R. Imhof (p)
PHS: L. Boles (p), S. Carr-Lopez (p), J. Ward-Lonergan (p), C. Wilson (p)
SIS: A. Kanna (p)
ASUOP: tbd, tbd
Ex-Officio: P. Eibeck (p), M. Pallavicini (p), B. Gundersen (a), D. Neault (p)
Guests: Bett Schumacher, Analiese Richard

Introductions/Welcome of Council members and guests - Bett Schumacher, Deputy to the President, will begin attending meetings when the President is unavailable.

1. Approval of Consent
Minutes for May 3, 2012

2. Chair's Report - H. Arnold
Faculty Governance Office Update - A report will be discussed in this meeting regarding the accomplishments of this brand new office that was created last academic year. She attended the June Commencement of the Dugoni Dental School, she plans to attend the regent's presentation on September 10, 2012, to meet the five new regents, and she participated in the Convocation on August 26th. There will be an All Faculty Meeting next week, Wednesday, September 19th in Grace Covell Hall, followed by the President's address to the faculty and a reception at her home. Harriett worked during the summer on the New Faculty Orientation held August 22-25th in the CTL. During this year the past-chair, Chris Goff, will focus on the Faculty Handbook, along with others assigned by the President and the Provost. Chair-elect, Marlin Bates, will be the parliamentarian and will shadow Harriett this year, meeting twice a month with the provost, and once a month with the president. Thanks to Chris Goff for his excellent work last year as chair of Academic Council

3. President's Report - P. Eibeck
The Provost and the President have been meeting and will meet with all departments to discuss the Strategic Plan. The plan will go to the Board of Regent's in October for approval. She discussed the strategic plan and the goals based on the needs of prospective students and the changing landscape in higher education. The University is in the process of developing our core identity as well. We are improving our programs, we need to expand our market and ensure student success. Our vision is that University of the Pacific will be the leading California university preparing graduates for meaningful lives and successful careers. Our mission is to provide a superior, student-centered learning experience integrating liberal arts and professional education and preparing individuals for lasting achievement and responsible leadership in their careers and communities. Next week's address to the faculty will be a conversation to discuss ways to accomplish our vision. There will be a two year plan to implement that will be aligned at the unit level with the strategic plan.

There is a new Vice President for Development and Alumni Relations, Burnie Atterbury, from San Francisco, that will help develop a financial plan to align with our goals and vision.

The president thanked the wonderful faculty at Pacific, and looks forward to working with Academic Council this year.

At the end of last academic year there was a report from the diversity task force. The president will be sending out a memo that will identify a triad who will be responsible for forwarding diversity that includes students, faculty and staff. She is asking them to put forward a plan to cabinet that prioritizes what we can do over the next three years. She will also be recommending that council consider having a standing diversity committee.

4. Provost's Report - M. Pallavicini
WASC outcome: The commission's report states that we have demonstrated compliance and reaffirmed our accreditation. Our next comprehensive review is spring 2019 for offsite review and fall 2019 for onsite review. We were characterized as emerging in several areas and will have an interim report due in spring 2015. Three major areas that we need to address: Strengthen our systems of assessment and review, enhance student success and diversity, and establish faculty workload guidelines. We have uneven assessment practices and delays in our program reviews, we have to show continued development in our assessment with verifiable results across the institution. We must do assessments at all levels: undergrad, grad, professional, and show the results of our outcome measurements. We haven't used the data to improve our programs. We must assess general education, not just PAC Seminar. We have to show improvements in student learning. We have to gather evidence regarding possible impediments to student success, persistence, retention, graduation, particularly with underrepresented groups. Identify best practices, establish specific written policy regarding faculty workload, course programs at all levels. Paul has primary responsibility for retention and he will be working with academic council - academic advising and the career center. There are going to be new WASC guidelines. Chris asked for an abbreviated version of the results. We need to develop a faculty workload policy, align our academic and administrative programs with the strategic plan, and coordinate academic and career advising.

Also working on completing P&T recommendations: there were new guideline recommendations made by the P&T committee, Deans were asked for feedback on these last May, will now be sent to the faculty as a whole for comment. Faculty will have 3 weeks to review and then will go to PRC and then to AC for approval. The CTL director hire will be completed this fall. In the Provost's office: Job op coming out this fall for a part-time assistant provost for inclusiveness and diversity, Berit Gundersen agreed to stay on as Asst. Provost for faculty affairs this year, this position will be posted as well (both are part-time positions).

SIS - discussion, rationale for decision and discussion of the process will be addressed later in the agenda.

5. Executive Board Elections
Asked for additional nominations from the college? Executive Board meets on Thursday's 3-5 in the Faculty Governance Office in the tower to discuss issues/items brought forward and sets the agenda for academic council. Current candidates are: Jie Lu, Modern Languages; Robin Imhof, Library; Warren Jones, Law; Sian Carr-Lopez, Pharmacy and Health Sciences.
Council submitted ballots.

6. Introductions: Vice-Provost Paul Paton
Reviewed his prior experience: coming from McGeorge since 2008, additional work as an administrator for an undergraduate program in Canada, practiced law in the private sector. Key priorities for his current position: Academic Affairs side of the provost's organization - Retention, Fundamental Skills Courses, International Student issues, New programs, and Reinvigorating CTL. Looking forward to working with faculty.

7. Proposed Changes to the Faculty Handbook Form - Chris Goff
Motion to approve Sian Carr-Lopez, seconded by Warren Jones.
Currently, there isn't a consistent way to receive new additions, revisions or deletion proposals for the faculty handbook. The academic council is responsible for approving these changes and they come to us in various ways and from various areas of the university. This form will allow us to process them in a consistent manner. Where will the form be housed? Something to consider: on the faculty handbook section of the web and in the faculty governance office. Motion passed, form approved.

8. Department Name Change Proposal Form/Process
Motion to approve Warren Jones, seconded by Burr Phillips
Last year there was a department name change, and one of the issues that was discovered is that there isn't a process on how to do this in the faculty handbook. Recommending two small changes to correct this: Adding "name academic departments" to the bylaws, section 5.2.3.3 Joint Responsibilities, and adding a sentence to the section 6.2.1 Academic Affairs Committee that they will be responsible for the approval as well. This is how it's been done in the absence of clarity. It will require signatures by the provost and the president.
Who determines what other departments need to be involved in the process? Discussion on change of order of the signatures. Provost suggested it go to the council of deans before signatures are required to open the discussion about who else needs to participate/provide input regarding a name change proposal. Motion to table the motion that is on the floor, Scott Larwood second by Roland diFranco. Motion to table passed with one opposed.

9. Past Chairperson Report 2011-2012 - Chris Goff
This report is on the Academic Council Sakai Site, required by FHB that immediate past chair prepare a report for council of the past year's activities. Major areas of activity, handbook changes, carryover issues, future larger issues. Also included a report on the Faculty Governance Office, located in Burns Tower, 6th floor. Question, if this can be shared with all faculty? Recommendation that it be put on the website. Perhaps the Faculty Committee Reports as well.

10. Faculty Handbook Revision Process
The president began a project to centralize Pacific Policies and provide transparency and accountability. Chris Goff is part of this project because many policies are in the Faculty Handbook. The provost hired a consultant to assist in determining what needs to be in the FHB, now Chris will be reviewing the handbook to make recommended changes to determine best practices for faculty governance. Informational item on Chris' project for this year. Any changes will come to council for approval.

11. New Faculty Orientation 2012 - New Faculty Professional Development Calendar: Fall Semester
Comments from the August orientation are part of today's information packet. Berit Gundersen and Chris Goff will be responsible for the Professional Development Calendar for the first year of new faculty. They will be meeting from 12-1 on the last Thursday of the month for this semester and four more in the spring in the CTL. Creating a sakai site for the new faculty.

12. School of International Studies - Discussion
Marlin and Harriett have met with the provost on this issue, and received various emails, with issues raised regarding the president/provost decision to move SIS under the COP umbrella. SIS representative, Ahmed Kanna gave a brief overview of the issue: On August 22 the university community learned via email that the SIS will be transferring under the umbrella of the COP, headed by a director, not a dean. Analiese Richard, faculty chair of SIS, is present at this meeting to discuss her concerns and issues regarding this decision and the process via which the decision was made. She is not sure what the decision actually means or how the decision was made. Since the announcement, she has been meeting with Alan Lenzi, chair of COP council, as they are tasked with creating this new entity. The university is in the process of hiring a director for this program (SIS). A committee will look at the applications and interview, the committee includes Caroline Cox, Interim COP Dean; Analiese Richard, SIS faculty chair; Sarah Mathis. SIS faculty representative; Mary Lou Tyler, SIS staff representative, and a Student from the SIS student association.

The provost provided information about the process, in retrospect, not the best it could be. When the provost came to the university 18 months ago, she began a search for a dean for SIS, with disappointing outcomes. There wasn't a deep search pool and the qualified candidates were not a good fit for Pacific. Comments from applicants about SIS included its small size, and if we wanted to have more of an impact, we needed to develop more collective expertise among the faculty, by linking more closely with interdisciplinary faculty in liberal arts. Interim dean Cynthia Wagner-Weick was stepping down in May and Lewis Gale agreed to step in as interim dean. At the same time, they were working on the Strategic plan and it became clear that SIS needed dedicated leadership, not two years of interim deans. Also, currently searching for a dean for the college. The idea of having SIS be a part of the college has been brought up for several years. Since the university is now searching for a new dean for the college, this was the time to make a decision in order to inform the candidates what would be involved in the position. The size/numbers of the school have not been increasing. For all these reasons, In early June they decided they would convene the faculty of SIS and COP interested faculty to look at 2 options: Look at moving faculty from COP to SIS to increase the size of the school and the breadth/expertise of the program and create more interdisciplinary interaction; or the option to look at moving SIS into the College. Dean Ferrillo facilitated the group with Cynthia Weick, Caroline Cox, and Lewis Gale in attendance, but the provost did not stay in order to free up the discussion. This meeting was held on August 13th. Later the President, provost and cabinet made the decision to move SIS under the umbrella of the college. They had a meeting with the faculty of SIS and informed them of the decision. In retrospect, this may not have been the best way to make the decision, they regret not having involved students, perhaps met with alums and other stakeholders/constituents of the university. Mea culpa to us for doing it in this way and not getting broader constituent involvement.

They do value shared governance, as the provost helped establish the faculty governance office. It's important as we move forward to learn from this experience. Looking forward to faculty's thoughts on how we can do this more effectively. She appreciates the opportunity to talk about this with the faculty.

This is an administrative relocation of a school. The school was given a year to determine what the transition will look like. There shouldn't be any changes to curriculum, endowments, they will have their own commencement, but they will be led by a director, that they will help select.

President Eibeck added that the intention was not to change or disestablish the School of International Studies. It has a unique culture, personality, space, traditions, funds, lecture series, which were all meant to stay with the school. The plan was not to undo what exists, but to foster more collaboration. The intention is not to remove a school. There are still many issues to sort out.

Per A. Richard, what was published was that decisions on the transition needed to be made by October 1st and now they are told they have a year to transition. The SIS people at the August meeting, were confused as to the purpose and they were not notified in June that they would be meeting, they were notified in August. They thought they were there to brainstorm.
There is talk from the administration about vision and strategic planning , but the first question everyone asks is, there are two options, what are the parameters of the exercise? What would each option look like? There were no answers. Is there an option C or D? Disturbed by the fact that there were no answers at the meeting and there are no answers now. If we are going to make long term strategic decisions about the university, we need to know/look at the details.

Provost stated that we have one year to work out the necessary details. We knew that the school could not stay as a completely autonomous unit for the reasons mentioned earlier. The idea of growing/expanding the school came from Cynthia Wagner-Weick. There was also a two page proposal about expanding the school of public administration.

The president stated that October 1 is the day they would like to have a director/leader in place to help shape the future. The transition year is to make sure there is stability - no one is going up for promotion/tenure, want to make sure this is not an interruption to the work of the unit: teaching schedules were not be modified during this year.

Question raised on how the school is perceived from a distance now that it is part of COP, versus being its own school. How does this affect the reputation? One of our marks of distinction is that it was one of six undergraduate schools of international studies. Can affect recruitment because students seek out the specific programs that are offered by this school. We won't know the impact for a while.

13. Executive Session
The meeting entered into Executive Session.

Meeting adjourned at 5:05 pm.