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September 8, 2005

University of the Pacific – Stockton Campus
Academic Council Meeting
Minutes of September 8, 2005

Attendance:
Business:
R. Hoverstad (a), N. Peery (p)
Conservatory: F. Rose (p), L. Wang (p)
COP: D. Borden (a), L. Christianson, (p), K. Day (a), L. Fox (p), B. Klunk (p), A. Smith (a), B. Swagerty (p)
Dental: H. Chi (a), C. Lyon (a), B. Peltier (a)
Education: M. Draheim (p), L. Webster (a)
Emeriti: R. DiFranco (a)
Engineering: M. Doherty (a), M. Shami (a)
Law: W. Jones (a), G. Scully (p)
Library: R. Imhof (p)
Pharmacy: D. Abood (p), D. Fries (p), S. Bellamy (p), J. Livesey (a), K. Gibbs (a)
SIS: S. Sample (a)
Students: N. Tran (p), TBD (a)
Ex-Officio: B. Gundersen (a), G. Pearson (a), D. Parker (a), T. Little (a), B. Jasti (a), F. Wiens (a), L. Itaya (a), D. Keefe (p), S. Wheeler (a), J. Sprankling (a), D. Brennan (a), J. Kenrow (a), P. Gilbertson (p), H.Trexler (p).

Observer: J. Preisser, (a), J. Purnell (p)

Guests: Dr. Julie Sina, Vice President, Robert Cox, CTE Director, Heather Knight, Associate Provost

Chair Dave Fries called the meeting to order at 3:11 p.m.

1. Approval of Minutes

Motion to approve minutes postponed to next meeting.

2. Chairs report

Chair Fries welcomed new and returning Academic Council members. New location for meetings will be in the Community Library Conference Room for the 20052006 Academic Year. There will be an all day Planning Retreat on 9/10/05 and another retreat on 10/8/05 this will be larger and most of Council Members will be involved. These retreats are to renew Pacific’s Vision Priorities Goal Statements. Chair Fries made a call for faculty participation and involvement on all University Committees.

3. Provost Report

Provost Gilbertson commented on how the University of the Pacific will help those institutions affected by hurricane Katrina. Personal connections with Tulane University, Conservatory has offer to take on a program from Xavier University. Pacific has accepted 3 students as of today, the hope is to accommodate 10 students that have been displaced bye hurricane Katrina. There are 5 new students matriculated at the Law School.

Fall enrollment was targeted at 825 freshman and there are 813, transfers were set at 230 and there are 238; Professional schools is normally over 600 and there are 619. Discussion followed

Search for Vice President for Student Life continues, search firm continues to work in seeking candidates and will be presenting a report to President DeRosa next week. Search for Vice President of Institutional Advancement, different search firm working with President’s office will be interviewing candidates in September. Dental Dean search is on target, committee has done a great job and they are beginning to schedule interview with candidates, names will be announced approximately one week prior to the candidate’s visit. Interview will be held during the 2nd week in October thru thanks giving. Provost Gilbertson commented on the Program Review and how everyone is unhappy with the process. The summer was spent analyzing how to improve the process, Provost Gilbertson has asked Rob Brodnick, Director of Planning and Research and Jean Purnell, Assistant Provost and Library Dean to help with models to follow, a model is up for approval with the Academic Affairs Committee.

4. Child Care Facilities on Campus

Vice President Julie talked to Academic Council members about a request made by President DeRosa to Dr. Sina to convene a task force to look at what was done before about 4 or 5 years ago, Dr. Sina is in the process of getting nominations of people who would be interested in serving on this task force. This task force is open to Faculty, Staff and Students. Discussion followed

5. Consideration of Emeriti Faculty Nomination :

Chair Fries presented Council Members with a nomination for George Nemeth for Emeriti Faculty

Motion: B. Swagerty moved, L. Christianson seconded to accept and endorse nomination for Emeriti Status. Motion unanimously approved.

6. Election of replacements for IPC

Chair Fries brought to Council a special ballot for 1year replacement (Paul Richmond’s replacement) and a 2yr replacement for Dave Fries who declined position to serve as Academic Council Chair. Professor Craig Vierra volunteered to serve the 1 year term. Chair Fries asked Council for nominations for the 2 year replacement position. Nomination of Professor Katie Golsan for the 2 year term was made and Academic Council Executive Board will be contacting her regarding nomination.

Motion: N. Peery moved, G. Scully seconded to accept nomination of Craig Vierra to serve a one year term in the Institutional Priorities Committee. Motion unanimously approved.

7. Center for Teaching Excellence

Associate Provost Heather Knight and Emeriti Professor Bob Cox, gave a brief introduction to Council Members regarding the Center for Teaching Excellence operating from the Library in room 331, Bob Cox is serving as Director for the Center. Some of the services that will be provided are: one-on-one consultations upon request, help first-year faculty to set priorities in pre tenure years; also offer practical advice on syllabus design, use of Blackboard courseware, understanding learning theory; Provide information on and examples of the scholarship of teaching in specific disciplines; Support for mentor faculty seminars, top of the week coffee hours on Wednesday afternoons hosting various faculty/staff members to talk about what is available for faculty members. Discussion Followed

8. Administration Proposal for Change in Commencement Schedule.

Provost Gilbertson presented Council Members with a proposal to modify the commencement schedule for Pacific:

Following the efforts this past May to increase the visibility of and participation in the Commencement Ceremony (formerly known as Convocation) on Graduation Weekend, and experiencing little improvement, the Cabinet requested a study of the feasibility of a Saturday morning Commencement event to increase participation as well as convenience for graduates and their families. Below is a revised and abbreviated copy of the report. Over several Cabinet meeting discussions, the President has tentatively decided that “Proposed Schedule B—Concurrent Ceremonies” will be adopted for Commencement 2006.

We have had many discussions about Commencement Weekend over the past five years, mostly revolving around the dilemmas of participation at the Convocation/Commencement event of Friday Evening. Not until now have we done a detailed analysis of a one day or two day event. The Cabinet believes that the benefits of a one-day event outweigh the costs and trade-offs of other options. Much of the preliminary planning has already been completed by the Commencement staff, Support Services/Physical Plant, and Public Safety. This past week, student leaders and the AC Executive Board reviewed the plan. The Council of Deans has endorsed it.

The plan represents a major change in Graduation Weekend. Of course, there are trade-offs with any plan, as we all well know. I welcome the Council’s discussion on the matter and solicit your support for a one-day Commencement, including an opening Commencement Ceremony in the Spanos Center, and then concurrent Diploma and Hooding Ceremonies for the College and each school, except for the Conservatory Concert/Ceremony later in the afternoon.

Commencement 2006

Proposed Schedule A – Sequential Ceremonies

Standard Schedule

Saturday Ceremonies

Commencement/Degree Conferral 8:30 am Spanos

College of the Pacific 12:00 pm Knoles Lawn

TJ Long School of Pharmacy 12:00 pm Pharmacy Lawn

School of International Studies 2:30 pm FSCH

Benerd School of Education 5:30 pm Knoles Lawn

Conservatory of Music 8:00 pm FSCH

Sunday Ceremonies

Eberhardt School of Business 8:00 am Knoles Lawn

School of Eng and Comp. Sci. 11:00 am Knoles Lawn

Rain Schedule

Saturday Ceremonies

Commencement/Degree Conferral 8:30 am Spanos

College of the Pacific 12:00 pm Spanos

TJ Long School of Pharmacy 2:30 pm Spanos

School of International Studies 2:30 pm FSCH

Benerd School of Education 5:30 pm Spanos

Conservatory of Music 8:00 pm FSCH

Sunday Ceremonies

Eberhardt School of Business 8:00 am Spanos

School of Eng and Comp. Sci 11:00 am Spanos

Proposed Schedule B – Concurrent Ceremonies

Standard Schedule

Commencement/Degree Conferral 8:30 am Spanos

College of the Pacific 12:00 pm Spanos

TJ Long School of Pharmacy 12:00 pm Pharmacy Lawn

School of International Studies 12:00 pm FSCH

Benerd School of Education 12:00 pm WPC Lawn/SC Lawn

School of Eng and Comp. Sci 12:00 pm Hand Hall Lawn

Eberhardt School of Business 12:00 pm Knoles Lawn

Conservatory of Music 3:30 pm FSCH

Rain Schedule

Commencement/Degree Conferral 8:30 am Spanos

College of the Pacific 12:00 pm Spanos

School of International Studies 12:00 pm FSCH

TJ Long School of Pharmacy 2:30 pm Spanos

School of Eng and Comp. Sci 2:30 pm FSCH

Eberhardt School of Business 5:30 pm FSCH

Benerd School of Education 8:00 pm Spanos

Conservatory of Music 8:00 pm FSCH


Friday Events

Currently there are several events which take place on the Friday of commencement. Included are the Honorary Degree Luncheon & Dinner, Student Life Awards, College Awards, Baccalaureate and Presidential Reception. These events will remain except for the Presidential Reception which will be discontinued.

With a change to the Friday schedule, Friday becomes the appropriate day for events that various units host. Currently the College Awards program and the Student Life Awards both take place on Friday and the Pharmacy dinner takes place on Saturday evening and should consider moving the event to Friday evening.

Discussion followed. Council’s consensus was that there is not a lot of interest in plan B of proposal.

Motion: L. Christianson moved, F. Rose, seconded to adjourn. Motion unanimously approved. Meeting adjourned at 5:06p.m.

Respectfully Submitted,

Ana T. Orellana

Academic Council Secretary