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February 2, 2012

Minutes
Academic Affairs Committee
DeRosa University Center 211A/B
February 2, 2012
3:00 - 5:00 PM

Present: M. Battacharyya, E. Boyce, A. Brown, M. Draheim, B. Gundersen, A. Richard, G.
Rohlf, E. Typpo, S. Waltz,
Ex-Officio: A. Gillen, L. Matz, P. Rosson
Not Present: B. Jasti, A. Boboc, A. Dinh, V. Johl, M. Smith
Guests: M. Pallavicini, K. Cain

Call to Order @ 3:03

I. Provost - Maria Pallavicini
The Academic Affairs Committee members introduced themselves to the provost. Provost Pallavicini is here to discuss three topics: WASC credit hour policy, course request template, and syllabi/transparency of syllabi, if time permits. She would also like to attend next month's meeting to discuss the WASC visit on April 2nd, as they may want to meet with this committee.

A WASC packet was distributed: as part of every site visit, they are required to evaluate institutional credit hour policies. Reviewed last page of packet (letter to provost Pallavicini from Keith Bell our WASC Associate).

We are required to define a credit hour - 1 unit = one 50 minute lecture/week, this is our policy stated in the Faculty Handbook. WASC definition is similar.

We have a definition, but we don't have an explanation of the process our institution uses for periodic review of application of the policy to assure that credit hour assignments are accurate and reliable (for example, program review, new course approval, periodic audits).

Questions/comments raised by Provost: How rigorously does Academic Affairs review the alignment/evaluation of credit hours? How do we review - what is committee doing when approving a new course? How are we monitoring/auditing? There are many different types of courses: lecture, lab, on-line, hybrid, seminar, independent study, etc., there is a checklist on our form, but no definitions. And also no information on who is teaching the course: professors, students?

The University is required to provide a response by the end of the 3rd week in February. She has asked the Deans to come up with a process on how we should be auditing the delivery of courses to ensure compliance with what is listed on the syllabi, not all courses, but a subset of courses. Should the responsibility of audits lie with the dean's?

Brian Klunk provided the template that the team is going to use during their visit to review credit hours. This is also attached to packet.

Committee reviewed draft of credit unit policy - prepared by deans, minimum of 50 minutes per lecture. This policy will go to Academic Council after review by Academic Affairs because it will be part of the Faculty Handbook. Items discussed for updating: be specific about defining what a credit hour equals, 50 minutes, not 1 hour. Also, clarify the out-of-class work, make it less broad, not 1-3 hours; changed to a minimum of 2 hours.

CPCE has courses for the community for certificates and courses for Pacific for certificates. Do these courses come through Academic Affairs? How about summer school courses? Provost believes all on-line courses should come through Academic Affairs. Right now there is no monitoring of this.

Additional issues brought up: As a committee, do we want to review any on-line course? According to the registrar, timing is an issue. This committee can set timeline for when courses need to be submitted for the next semester in order to be approved. This committee is the ‘keeper' of new courses. Should this committee review special topics courses?

The provost wants to know which courses that CPCE offers have come through this committee.

Classes are coded as on-line courses. Problems arise with courses that have been transitioned to on-line courses that were previously approved by this committee. Faculty does not perceive these to be "new" courses. This committee came up with a policy in March 2005, needs to be reviewed.

What does this committee want to see in a new course to make sure we are following the new policy. This is the controlling committee on academic issues. The provost will ensure that all deans follow the procedure. Do we want to be responsible only for courses where students are given Pacific credit? Each college has limits on courses that can be taken through CPCE that count toward their degree (extension courses). What about special topics courses? Should this committee review the syllabi for these courses? Is the current mechanism of only being able to offer these courses 3 times, appropriate?

Classification of courses should be on our request forms. On handout: one is from deans and the other is a document from SDSU. Review of classification of courses prepared by deans. It is also important to know class size and reason for it. It is important for resource allocation and faculty workload. After discussion, the classification list was left as draft for the committee to decide on definitions and provide input.

Review of SDSU definition of hybrid and distance education. Provost would like to incorporate into Pacific's Policy.

E. Boyce motioned to use SDSU language on on-line courses, A. Brown seconds, Lou Matz adds to 2.1 our process, 2.3 use course syllabus versus class schedule, 2.5 replace curriculum guide with Faculty Handbook. Change items specific to SDSU and revise to fit UOP process. Changes will be made to the document outside of this meeting and sent out for comments/vote via e-mail. Clarify language and be consistent. Suggestion to be consistent with terms: web-based, hybrid, on-line, blended, etc. Also include that a change in format of delivering a course requires approval for that change. Provost would like this information within a week.

Provost Pallavicini would like to return for the March meeting.

II. Approval of Minutes
January 19, 2012

S. Waltz moves to approve, M. Draheim seconded, unanimously approved.

III. Consent
College of Pacific
Department of English
Addition
ENGL 106 Content Engineering
Revision
ENGL 105 Technical Writing (title and course number change) [submitted on wrong form-see motion]
ENGL 109 Writing in the Workplace (title change)

General Education
Revision
PACS 3 Family, Work, Citizenship (name change, course description change)

Department of Sport Sciences
Revision
SPTS 089B Practicum: Athletic Training I (change to letter grade)
SPTS 189B Practicum: Athletic Training III (change to letter grade)

Benerd School of Education
Curriculum & Instruction
Addition
EDUC 131 First & Second Language Acquisition/Linguistic Foundations
Deletion
EDUC 110 Introduction to Syntax & Semantics
EDUC 120 First and Second Language Acquisition
Revision
EDUC 100 Introduction to Language (increase in units from 3 to 4, revision to course description)
EDUC 163 Teaching English Learners (change in prerequisites)
EDUC 164/264 Introduction to Bilingual Education: Global Perspective (change in prerequisites)

School of Engineering & Computer Science
Civil Engineering
Revision
CIVL 015 Civil Engineering Graphics (change in prerequisites)
CIVL 132 Introduction to Environmental Engineering (change in prerequisites)
CIVL 134 Groundwater (change in prerequisites)
CIVL 150 Transportation Engineering (change in prerequisites)
CIVL 151 Heavy Construction Methods (change in prerequisites)
CIVL 165 Structural Steel Design (change in prerequisites)
CIVL 166 Reinforced Concrete Design (change in prerequisites)
CIVL 171 Water and Environmental Policy (change in prerequisites)
CIVL 173 Sustainable Engineering (change in prerequisites)

School of Pharmacy & Health Sciences
Department of Physiology and Pharmacology
Revision
PHYP 158 Fundamentals of Toxicology (change in prerequisites)

E. Boyce moved to pull EDUC 110 and 120 from consent agenda.
G. Rohlf moved to pull ENGL 105 from consent agenda.

E. Boyce moves to approve remaining items on consent agenda, A. Richard seconds, unanimously approved.

E. Boyce moves to approve EDUC 110 and 120, E. Typpo seconds, unanimously approved.

ENGL 105 discussion: item was submitted on wrong form. This is not a course revision, it is a new course, ENGL 106, Content Engineering. ENGL 105 will be eliminated, will submit deletion form for next meeting. This is an emerging field.

E. Boyce moves for approval of ENGL 106 subject to submission of correct form (new course proposal), A. Brown seconds, unanimously approved.

IV. Benerd School of Education
Curriculum & Instruction
Minor in "Teaching Professions"
Curriculum and Instruction

Professor Kellie Cain entertained questions on minor in "Teaching Professions." Whose interested in this minor, whose it created for? This is for students who want to purse a single subject or secondary school credential. It lets them get started on the courses they need and it's identified as an area of interest. Also for students interested in working for non-profits or with teenagers. It's for COP students who hope to obtain a teaching credential, while getting their Bachelor's degree.

A. Richard moves to approve minor in "teaching professions," G. Rohlf seconds, one abstention, motion passes.
E. Boyce moves to approve curriculum and instruction, A. Brown seconds, unanimously approved.

V. Academic Calendar - Ann Gillen
April 12 Pacific Day discussion carried forward from last meeting (tabled).

E. Boyce moves to eliminate Pacific Day, M. Draheim seconds. Vote: 3 in favor, 3 opposed, chairperson breaks tie, motion fails.

S. Waltz moves to change Pacific Day to March 29, E. Boyce seconds, motion passes with one abstention.

Pacific Day is moved from April 12 to March 29. Although this is Good Friday, this is not a religious day off. It is a non-instructional day that fits pedagogically with the calendar for this year.
E. Boyce moves to approve the calendar, A. Richard seconds. Motion carries with 1 abstention.

B. Gundersen requests that ‘Pacific Day' be put on a future agenda for further discussion and P. Rosson suggests that the future calendars be looked at with A. Gillen in order to take a more comprehensive look at the calendar for the upcoming years.

VI. Forms Update - Tabled
New forms update new course proposal, and revision to course proposal, requesting rationale for new course and course revision, and adding learning objectives.

VII. What's on your mind?

Meeting adjourned at 5:07