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November 15, 2011

Institutional Priorities Committee
Minutes of November 15, 2011
3:00pm - 5:00pm
DUC 211 A & B

Present: Gene Pearson, Maria Pallavicini, Mary Lou Lackey, Lewis Gale, Peg Ciccolella, Bob Murta, Ted Leland, Jin Gong, Peter Meyer, Nejat Duzgunes, Susan Giraldez, Elizabeth Griego, Dan Shipp, Kelli Page, Ashton Datcher, Mike Wright, Robert Brodnick, Marcus Perrot

Patrick Cavanaugh, Chris Johnston

Rich Rojo, Malik Rahman, Sondra Roeuny

Call to Order:

Minutes for the November 8, 2011 meeting were approved as distributed. 

Stockton Campus Administrative Budget Presentations:
Vice President Mary Lou Lackey reviewed FY12 budget allocations and presented FY13 budget requests for the Division of the President.  She reported that new FY12 support supplement and block grant allocations for the President's Office were transferred to the Sustainability Program, that Marketing and University Communications had dedicated theirs to video production, and that Office of Information Technology (OIT) had directed theirs to licenses, document management and a new position in the Customer Service Center. All other FY12 allocations to MUC and OIT are being utilized for their designated purposes. 

Vice President Lackey explained the role of the Information Strategy and Policy Committee (ISPC) in shaping the technology requests.  She also reported that monies to cover the increased cost of OIT site licenses are now included in the "mandatory" section of the FY13 budget.  

FY13 budget requests for the Division of the President included, in order of priority: 1) Marketing and University Communications (MUC): hiring two web coordinators to provide basic web services; 2) MUC: hiring a Director of Marketing and a full-time Videographer to improve strategic marketing capabilities; 3) Office of Information Technology (OIT): additions to the operations budget to cover classroom technology refresh, web search appliance replacement, academic software and document imaging maintenance; 4) OIT: additions to the operations budget to continue the installation of technology in classrooms on the Stockton campus and to pilot lecture capture technologies; and 5) OIT: expansion of Help Desk hours and services to support classroom technology needs, acquisition of software licenses to support academic programs, and a new print management system to replace the one that will expire at the end of this fiscal year.

Cross Divisional Requests:
Three Cross-Divisional FY13 requests were presented. Vice President Griego presented a cross-divisional (Student Life/Enrollment) request to better serve Veterans on the Stockton campus by hiring two additional part-time staff members: one in the Registrar's Office and the other in the Division of Student Life.

Provost Pallavicini presented a cross-divisional (Academic Division/Student Life/Development/Marketing University Communications) request to hire five Stockton-campus web specialists. One fulltime specialist would be housed with Marketing and University Communications. Two of the specialists would work full-time for the College and the Conservatory of Music. One specialist would be split time with between the Divisions of Development and Student Life. The fifth specialist would be assigned to the Provost's Office and other academic units. If this cross-divisional request is funded it will replace the top priority request from the Division of the President.

Vice President Lackey presented a cross-divisional (Business & Finance/OIT) request to provide enhanced faculty and staff training by implementing an online, on-demand Staff Learning System and hiring a Training, Development and Document Specialist to enhance training capabilities for specialized technical systems and applications.

Previous Presentations: Marcus Perrot reported that the Division of Business and Finance FY13 request had been modified to include benefits for the Capital Projects Manager position. The status of the FY13 Division of Student Life Campus Safety initiative and the status of campus parking fee increase monies were clarified. Pearson thanked Vice President Leland for submitting an updated list of FY13 requests.

Discussion of IPC FY13 Allocation Process:
Pearson proposed a multistep approach for the FY13 budget allocation recommendation process. Step One: all IPC members submitting their individual allocation recommendations which will then be tabulated. Step Two: the student, faculty, staff, and administrative IPC members meet and attempt to develop an allocation recommendation. Step Three: IPC will review and discuss recommendations from steps one and two at their December 6 meeting. The FY13 budget allocation recommendation will be finalized at the IPC meeting on January 10, 2012.