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May 24 2005

University of the Pacific
Minutes, May 24, 2005
Taylor Conference Room

Call to Order: 3:08

Present: Brodnick, Byl, Chi, Ensign, Fries, Gilbertson, Hoverstad, King, Perro, Royce-Davis

Not Present: Cavanaugh, Dugoni, Jacobson, Lackey, Miller, Richmond, Sexton, Sina

Minutes: Minutes of the May 10 meeting were reviewed, and approved.

Standing Reports:

The Committee welcomed Joanna Royce-Davis, Interim Vice President for Student Life, attending until a new VP for Student Life is appointed.

Gilbertson opened discussion on the end-of-the-year dinner to welcome new members and show appreciation to those whose time on the Committee has ended. The dinner will be held in June at the 856 Restaurant and Lounge, final date to be determined.

Current Agenda Items:

Summer Schedule and Agenda

After much discussion, the Committee decided on a single meeting for the summer which will be July 12 from 2-4 in the Taylor Conference Room of the Library.

Academic Program Review (Education)

The following are recommendations based on the University Priorities, presented by Gilbertson:

  1. Heighten Academic Distinctiveness: The School will continue the development of a distinctive graduate program in Educational Psychology with a specialization in School Psychology and continue to develop program and faculty potential throughout the School by emphasizing excellence in standards for student and faculty performance.
  2. Improve the Quality and Delivery of Academic Programs and Services to Students: Implement a comprehensive program to assess student learning and satisfaction. The School will advance the implementation of its learning assessment program to ensure sustained program quality.
  3. Strengthen Competitive Positioning: Expand the commitment to diversifying students, faculty, and staff.  The University affirms the commitment of the School to developing a more diverse faculty that will better enable the School to fulfill its mission in preparing teachers and other professionals for service in regional schools.
  4. Strengthen Competitive Positioning: Advance the integration of information technology into curricular, co-curricular and administrative programs. The School will achieve a high level of integration of technology to enhance teaching and learning.
  5. Build Upon Financial Strength: Implement a cost-effective enrollment plan that emphasizes selectivity and improved retention.  The School will explore new strategies, including strategic use of scholarship funds, for recruitment of undergraduates to increase student enrollment. A progress report on the School's recruitment plan and its implementation should be submitted by the end of 2005-06.
  6. Expand External Relationships: Build stronger community and regional partnerships. The School will expand and/or strengthen working relationships and partnerships with the K-12 community and other important regional stakeholders for education programs.

Student Academic Support Services and Judicial Affairs Program Review

Royce-Davis presented the following: Major Recommendations of the Program Review Committee:

    1.    Student Academic Support Services and Judicial Affairs should refine and further develop an integrated Mission, Vision,      Values and Goals document that contains clearly identified vision statements and a listing of values important to the unit.  The Mission, Vision, Values and Goals document should be reviewed year, amended as needed, and disseminated to relevant campus constituents.

    2.   Student Academic Support Services and Judicial Affairs should develop an assessment plan that outlines data collection and analysis for each of the primary goals and outcomes identified in its Mission, Vision, Values and Goals document.  This would allow for progress toward goal attainment to be tracked over time.  In addition, it may allow the unit to eliminate the collection of certain data items, simplifying the unit’s assessment workload.

    3.   Student Academic Support Services and Judicial Affairs should enhance the utilization of its website for providing more information about Retention Services, the PASS program, mini-courses, workshops, and other programs and services provided by the unit.

    4.   Student Academic Support Services should continue its efforts to strengthen methods for recruiting more students, including students from diverse populations, to serve as Student Advisors. 

    5.   The role of Student Advisors in academic advising and the New Student Orientation process should be strengthened to ensure personal and early Student Advisor contact with new students.

    6.   Student Academic Support Services should investigate more effective ways to initiate and continue personal contacts between Student Advisers and their advisees, including face-to-face meetings and contacts through telephone, e-mail, and written correspondence.

    7.   Judicial Affairs should foster improved communication and collaboration with other units authorized to render sanctions for student conduct violations.  The hearing boards should require appropriate documentation from other units empowered to conduct judicial hearing and/or levy sanctions for ensuring coherent and consistent responses to judicial violations.

    8.   Judicial Affairs should continue its efforts to strengthen methods for recruiting more students, faculty, and staff to serve as hearing officers.

    9.   Judicial Affairs should investigate a more effective system to ensure student receipt of letters regarding judicial matters in a timely manner in accordance with procedures established in Tiger Lore.

    10.  Relating to financial resources, the operating expense budget of Student Academic and Support Services and Judicial Affairs   should be increased due to merger of Judicial Affairs with Student Academic Support Services.  A line item should be included in the SASS/JA budget to pay for the publications costs of Tiger Lore.  One-time funds should be allocated to pay for installation of swipe entry system into the Center facility.

Next meeting: July 12, 2005, 2-4pm

Meeting adjourned at 4:16