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November 6 2002

University of the Pacific
Institutional Priorities Committee
Minutes, November 6, 2002
3:00-5:00 , Taylor Conference Room, Library

Members Present: Cavanaugh, Gilbertson, Hewitt, Hoverstad, Jacobson, Jones, Meer, Spreer, Stark

Absent: King, Lundergan (video connection still down), Miller, Olson, Oppenheimer, Sina

Minutes of the October 30 meeting were reviewed and approved.

Gilbertson announced that the Cabinet has asked Jean Purnell to assist IPC by maintaining records, preparing summaries, and otherwise coordinating processes related to program review of administrative units. Stark suggested that a mechanism for getting information to Jean should be built into the program review process.

Gilbertson observed that the One Card System presentation and the OISR budget presentation are scheduled for November 13. Stark requested that, if possible, copies of the OISR documentation be made available to committee members in advance.

Business and Finance Budget Presentation
Cavanaugh outlined the division's recent achievements and presented budget priorities and requests for FY 04 and FY 05. These included requests for additional staff in the Controller's and Treasurer's areas as well as in HR and Budget and Risk Management, and for enhancements to operating budgets for the Controller, HR, and Budget and Risk Management /Hazardous Materials Fund. Funds are requested for purchase and licensing of Form Fusion software and for purchase of a CD report burner system. Additional costs of maintaining facilities, including mandatory cost increases associated with new buildings and/or resulting from higher utilities costs, will appear in the FY 04 and FY 05 budget projections.

Cavanaugh noted that a special committee had reviewed the possibility of outsourcing Payroll functions and recommended against outsourcing; he will share that report with IPC.

Discussion followed. Specific questions about Form Fusion may be addressed to Todd Sparrow, who will attend next week's meeting to participate in the One Card System presentation.

Next meeting: November 13.

The meeting was adjourned at approximately 4:25 p.m.