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October 17 2006

University of the Pacific
Minutes, October 17, 2006
Library Community Room

Call to Order: 2:11 p.m.

Present: Brodnick, Cavanaugh, Cox, Dobbs, Dodson, Ellison, Fries, Gilbertson, Griego, King, Itaya, Perro, Spreer

Not Present:   Frederick, Ensign, Lackey, Leland, Schmidt, Sina

Special Guests: Beverly Byl, Marna Cooper

Minutes: Minutes of the October 3 meeting were reviewed, addressed a minor correction and approved.

Standing Reports:

Current Agenda Items:

Strategic Enrollment Targets

Needs to be processed before Board Book is put together. Impact of the CVT's and model of 2015 needs to be completed in the next few weeks. A report on Fall enrollment and a first look at the targets given the current model will be presented at the next meeting.

PhD Projections Task Group Report

This report is complete. Gilbertson will review the report and present within the next few weeks.

FY 06 Budget Performance & FY 07 Outlook

Perro reviewed the distributed spreadsheets. We are currently in an upward trend regarding our budgets.

  • Sacramento Campus- Has performed well due to their Summer Session budgets. They have a large contract with the Institute of Administrative Justice, $20M contract and propose to spend indirect earning on their national reputation, insurance components and facility accreditations.
  • San Francisco Campus- Always does well due to their demand of enrollment. They will spend on the facilities, improvements with their business offices, technology plan and audio/visual equipment.
  • Stockton Campus - $1.7 M surplus. Plans for facility rennovations, relocation of Raney Field to prepare for Student Center.

Gilberston gave credit to all deserving for their exceptional work over the years for turning things around from red to being in the black compared to the 5-10 years ago.

Cavanaugh mentioned that the $20M has already been borrowed for the Student Center since June '06 and is in the budgets for FY 07.

Institutional Expenditure Comparison

We have 2004 comparables based on the definitions provided by Brodnick. The definitions are broad but are what is used among colleges. Speers is interested in 2005 and should be able to provide in the near future.

Pacific Rising

Gilbertson mentioned that the Board and President would like to reduce the number of goal statements. We currently have110 and would like to reduce to 50.

Housing Greek Life

Griego mentioned that in five years we now have a deferred budget for housing. Almost $3M from housing and dinning contributed to UOP. We currently have 32 staff employees. Having housing helps the medical students i.e. RA's. Jacobson pointed out that having housing on the premise also helps lower tuition for all students.

Griego expressed there is a sufficient need for more beds. We are currently over 100%. The request for more beds, 750 beds is currently a conservative number (approx. 600 beds, less 170 from Townhouses & lounges). The goal is to be able to house our juniors and seniors and not have to remove them from housing. Its lost revenue for the school when the juniors and seniors have to look else where for housing. Currently our rent is approximately 25% lower than other universities. Students may not have cars or students feel unsafe to move outside of the campus area. We need to accommodate, but then again having them in the lounges is not correct either. Admissions Office is accepting too many students, thus we are incurring a waiting list.

Currently looking at a $30-32M project. It averages to $65K per bed. We have had four consulting firms come and should have an update from the firms next week. Looking at either building suites or cottages. (It was discussed about building apartment styles that can have kitchenettes which in turn if we had vacancies and can not fill a building unit we could sell the building.)

Ellison will inquire with the students in Greek communities to see if is interest in additional house(s).

Gilbertson praised the effort but considered it a preliminary report. Report needs to clearly justify the need of 750 beds. Current goal and policy is to house for freshmen and sophmores only. There is the concern of over building. Gilbertson would like to see comparare data with students living and dining projections, bottum line of the number of beds, breaked down by class level, and who do we want to house here?

It was also pointed out that the Pharmacy students are year-round students and therefore provide additional revenue.


Next meeting: October 31, 2006, 2-4 p.m.

Meeting adjourned at 3:48 p.m.