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Documentation Requirements

To receive accommodations, students at University of the Pacific must forward appropriate documentation to the Office of Services for Students with Disabilities in the Educational Resource Center. Disability documentation must follow specific guidelines established by a subcommittee of the LD Support Committee in 2000 and approved by the Academic Council. The cost of obtaining professional documentation is borne by the student. Without documentation, no accommodation will be provided.

Students with physical disabilities (either permanent or temporary) are required to provide documentation from a licensed physician as to the nature of their disability.

Pacific Guidelines for Learning Disability Assessment

  1. Students must present appropriate documentation.
  2. In most cases, assessment or diagnosis (i.e., testing) must have occurred not more than three (3) years prior to the date of request for services.
  3. A professional who has expertise (training and experience) must make the assessment of learning disabilities in adolescents or adults. These typically include but are not limited to one of the following professionals licensed or credentialed in the state where they practice:

    1. Licensed Psychologist or licensed Educational Psychologist
    2. Licensed Medical Doctor (MD) or Doctor of Osteopathy (DO)
    3. Credentialed School Psychologist (K-12)
    4. Credentialed Learning Disability Specialist (Community College)
  4. The Documentation must include the following:

    1. Notation of professional’s license or statement of experience in this specialty area.
    2. Date(s) of assessment.
    3. Summary of intake/background information.
      NOTE: This MUST include consideration of alternative explanations for test results; these include but are not limited to psychological issues (e.g., math/test anxiety, depression, Attention Deficit/Hyperactivity Disorder), medical problem/history, impact of cultural/language differences, or visual/auditory impairment.
    4. Summary of pro cedures and instruments used to make the diagnosis.
    5. Summary of assessment, including both behavioral observations and all standardized test scores and all subtest scores (see #5 below).
    6. Clear and complete DSM IV Diagnosis with the specific type of learning disorder desirable.
    7. Any recommendations for academic adjustments and accommodations to minimize the impact on the student’s academic performance.
    8. Description of accommodations and coping measures granted by the student’s former educational institution(s) and used by the student in the past three (3) years.
  5. Testing Instruments

    1. Aptitude/Cognitive Functioning:
      ONE OF THE FOLLOWING:

      • Wechsler Adult Intelligence Scale-R (WAIS-R or WAIS-III)
      • Woodcock-Johnson Psycho-Educational Battery-Revised (WJR-R)–Cognitive Battery
      • Stanford-Binet Intelligence Test (4th edition)
    2. Academic Achievement:

      • Woodcock-Johnson Psycho-educational Battery-Revised (WJ-R)—Achievement Battery
        Required subtests: Letter-Word Identification, Passage Comprehension, Calculation, Applied problems, Dictation, Writing Samples
        Desirable subtest: Word Attack
      • Wechsler Individual Achievement Test (WIAT) or Later Version
    3. Personality Assessment (Helpful in identifying psychologically related disorders):

      • Measuring instruments determined by psychologists
        Example: Minnesota Multiphasic Personality Inventory (MMPI-2)

Pacific Guidelines for Attention Deficit/Hyperactivity Assessment

 

  1. Students must present appropriate documentation.
  2. The most recent or reconfirmed diagnoses for AD/HD must have occurred no more than three (3) years prior to the date of request for services.
  3. A diagnosis of AD/HD can only be made by a professional with expertise (training and experience) in the diagnosis of AD/HD in adolescents and/or adults. These typically include one of the following:

    1. Licensed Psychologist
    2. Licensed Medical Doctor (MD) or Doctor of Osteopat hy (DO)
    3. Certificated School Psychologist (K-12)
    4. Certificated Learning Disability Specialist (Community College)
  4. The documentation must include the following:

    1. Notation of the professional’s license.
    2. Detailed developmental history.
    3. Clear and complete DSM-IV diagnosis.
      • This must include a state of Type (i.e., Hyperactive/Impulsive, Inattentive, Combined).
      • A statement regarding the severity of the symptoms is also extremely helpful (i.e., Mild, Moderate, Severe).
    4. Date of the diagnosis or most recent evaluation.
    5. Test results (including all standardized test and subtest scores) of the procedures and instruments used to make the diagnosis.

      Some standardized measures should be included (e.g.):

      • TOVA
      • Connor’s
      • WAIS-R or WAIS-III
      • Woodcock-Johnson Psycho-Educational Battery-Revised (WJ-R)—Cognitive Battery
      • Stanford-Binet Intelligence Test-4th edition
      • Minnesota Multiphasic Personality Inventory (MMPI-2)
    6. Summary of test results, including both behavioral observations and all standardized test scores. Summary of past and present symptoms.
    7. If appropriate, medical information related to current or recent use of MD/DO prescribed medication(s) to treat AD/HD, side effects, and opinions of the impact of the medication(s).
    8. Any recommendations for accommodations and coping strategies.
    9. Description of accommodations and coping measures granted by the student’s former educational institution(s) and employed by the student in the past three (3) years.
  5. An MD or DO should be seen to confirm the AD/HD diagnosis and prescribe appropriate medicationTo receive accommodations, students at University of the Pacific must forward appropriate documentation to the Office of Services for Students with Disabilities in the Educational Resource Center. Disability documentation must follow specific guidelines established by a subcommittee of the LD Support Committee in 2000 and approved by the Academic Council. The cost of obtaining professional documentation is borne by the student. Without documentation, no accommodation will be provided.