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University of the Pacific
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Stockton, California 95211
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Organization & Governance

 


 

Table of Contents

Introduction

Internal Governance
The Board of Regents
The President
Athletics Advisory Board
Vice President for External Relations
Director of Athletics
Senior Woman Administrator (SWA)
Faculty Athletics Representative (FAR)

External Governance
The National Collegiate Athletic Association (NCAA)
Conference Affiliation

 


 

Introduction

The administrative structure of the Department of Intercollegiate Athletics at the University of the Pacific is outlined in this chapter, including the internal governance roles of the Board of Regents, the President, the Athletics Advisory Board, the Vice President for External Relations, the Director of Athletics, the Senior Woman Administrator, and the Faculty Athletics Representative. In addition, the Department is subject to requirements imposed by external governing organizations.  Internal and external governance roles are further discussed below.

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Internal Governance

The Board of Regents

The University of the Pacific Board of Regents has oversight responsibility for all University operations.  The Board of Regents delegates this responsibility to the President, who, in turn, delegates responsibility for the Athletics program to the Vice President for External Relations.  Reporting to the Vice President for External Relations, the Athletics Director is responsible for management of the overall Athletics Department and its programs. The bylaws of the University also established a Board of Trustees Student Life Committee which is charged with a periodic review of the intercollegiate athletics program.

The President

The President is the University official responsible for certifying that the University is in compliance with the rules and regulations of the National Collegiate Athletic Association (NCAA), as well as all conference memberships and affiliations.

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Athletics Advisory Board

This body advises the President concerning the conduct of the athletics program under the policies of the University and acts as a hearing committee for the Director of Athletics regarding student-athlete policies and other issues related to athletics. The Board evaluates and monitors NCAA rules education and compliance programs of the athletics program.

The Athletics Advisory Board comprises:

  • Ten faculty members from the Stockton campus
  • The NCAA institutional Faculty Athletics Representative (FAR)
  • The President of the Pacific Student-Athlete Council
  • One student appointed by ASUOP

In addition:

  • At least 50% of the faculty membership on the Board must be tenured;
  • Five of the faculty members are nominated by the Professional Relations Committee and elected by the University faculty at large for three-year staggered terms;
  • Five of the faculty members are appointed by the President for three-year staggered terms; and
  • The Chair is appointed by the President.

Ex-officio, non-voting members of the Board shall include the following:

  • The Vice President for Student Life (or designee)
  • The Associate Provost for Enrollment Services (or designee)
  • The Director of Athletics
  • The Associate Director of Athletics for Student-Athlete Services
  • The Senior Woman Administrator
  • The Associate Director of Athletics for Internal Affairs
  • One Head Coach appointed by the Director of Athletics

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Vice President for External Relations

The Vice President for External Relations has direct oversight of the Department of Intercollegiate Athletics and works with the Director of Athletics to ensure institutional control and proper and sound management of the entire program.

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Director of  Athletics

The Director of Athletics is responsible for all major decisions related to the intercollegiate athletics program. The Director of Athletics reports directly to the Vice President for External Relations and is responsible for the planning, management, administration, and direction of the Department of Intercollegiate Athletics and its programs within the mission of the University.

Under authority delegated by the Board of Regents, the President, and the Vice President for External Relations, the Director of Athletics has administrative responsibility for the direct supervision, approval, conduct and control of the athletics program. The Director is an ex-officio member of the Athletics Advisory Board. The Director is responsible for the maintenance and implementation of all policies directly pertaining to intercollegiate athletics. In addition:

  • The Director approves the budget recommendations for each of the intercollegiate sports activities after consultation with the Associate/Assistant Directors of Athletics. The Director is also responsible for all fiscal matters pertaining to the Department of Intercollegiate Athletics.
  • The Director has overall responsibility for the conduct of the coaches and the conduct of each individual program within the Department of Intercollegiate Athletics, including adherence to budget and policy procedures.
  • The Director shall develop and use a systematic method of evaluating coaches and staff members. Student-athletes are offered the opportunity to participate in the evaluation process. These evaluations will be discussed with each of the persons evaluated.

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Senior Woman Administrator (SWA)

The University of the Pacific Department of Intercollegiate Athletics has an Associate Director of Athletics for Student-Athlete Services & Compliance/Senior Woman Administrator (SWA), whose function is the supervision and management of compliance, eligibility, student-athlete services, and academic support. This administrator reports directly to the Director of Athletics. Also, she is responsible for ensuring that the Department of Intercollegiate Athletics is adhering to Title IX, as well as the supervision of specific sports programs to be designated by the Director of Athletics.

As defined in Article 4.02.4 of The NCAA Manual, the Senior Woman Administrator is the highest ranking female administrator involved in the management of an institution's intercollegiate athletics program.  The duties of the SWA include, but are not limited to:

  • Involvement in a meaningful way in the decision-making process in the intercollegiate athletics program at the University, including budgeting, search committees for hiring of coaches, and other relevant issues affecting the welfare of student-athletes.
  • Ensure representation of women's interests at the University, Conference, and NCAA levels.
  • Provide pertinent input into the development and implementation of the gender-equity action plan as needed.
  • Serve as a spokesperson for the needs and interests of women within the intercollegiate athletics department, campus, and community.
  • Attend meetings at the University, Conference, and NCAA levels to review and be educated about issues relating to the intercollegiate athletics program.

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Faculty Athletics Representative (FAR)

Each institutional member of the NCAA is required to appoint a faculty athletics representative (FAR) (NCAA Bylaw 6.1.3). The NCAA requires that the FAR be a member of the faculty or administrative staff (who holds faculty rank) who is designated by the institution's CEO to represent the university and its faculty in the institution's relationships with the NCAA, and its athletic conference(s) (NCAA Bylaws 6.1.3 and 4.02.2). The duties of the FAR are to be determined by the member institution.

Responsibilities
The duties of the FAR shall include:

  • Monitoring and participating in procedures and processes to assure that student-athletes meet all NCAA, conference and institutional requirements for eligibility for practice, financial aid and intercollegiate athletics competition.
  • Attending meetings of Board of Regents as requested in a non-voting capacity.
  • Actively participating in the NCAA recertification review process.
  • Actively participating in investigating and reporting all major or secondary infractions to the NCAA or Conference(s).
  • Meeting regularly with the President, Vice President for External Relations, Director of Athletics, and Academic Council.
  • Attending Student-Athlete Advisory Committee meetings.
  • Attending regularly Academic/Compliance and coaches' compliance meetings.
  • Administering the coaches' recruiting examination.
  • Participating in new student-athlete orientation and exit interview process.
  • Regularly reviewing APR and GSR progress and involvement in APR Improvement Plans.
  • Serving on search committees for senior athletics administrators and Academic Support personnel, as requested.
  • Dealing with general student-athlete welfare issues, as needed.
  • Attending at least one home competition in each sport, if feasible.
  • Maintaining relationships with the Student-Athlete Advising and Academic Support personnel, Admissions, Financial Aid and the Athletics Certifying Officer from the Office of the Registrar.
  • Performing other responsibilities as assigned by the President.

Appointment of FAR and Budget

  • The FAR shall be appointed by the President and shall serve at the pleasure of the President.
  • The FAR shall be compensated at a rate determined annually by the President.
  • Budget for travel to appropriate meetings and conferences shall be supported by the Office of the President.

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External Governance

The National Collegiate Athletic Association (NCAA)

The University of the Pacific is a member of the National Collegiate Athletic Association (NCAA). As such, the University of the Pacific and its Department of Intercollegiate Athletics, inclusive of administrative and support staff, coaches, student-athletes and boosters, are subject to the rules and regulations of the NCAA which govern departmental personnel behavior, student-athlete behavior, eligibility, financial aid, recruitment, non-therapeutic drug use, non-permissible awards, benefits/expenses, gambling and bribery, and other areas of misconduct.  All such rules and regulations are found in the NCAA Division I Manual.

NCAA Division I Philosophy Statement
In addition to the purposes and fundamental policies of the National Collegiate Athletic Association, as set forth in Constitution 1, members of Division I support the principles set forth in the Division I Philosophy Statement in Bylaw 20.9 of The NCAA Division I Manual.

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Conference Affiliation

The University and Department of Intercollegiate Athletics fully endorse the policies of the West Coast Conference, the Mountain Pacific Sports Federation, the NorPac Conference, and the Golden Coast Conference as they relate to personnel conduct, student-athlete conduct, conference championship play and inter-conference transfer of student-athletes. University of the Pacific Athletics personnel and student-athletes are subject to the rules and policies of the West Coast Conference, the Mountain Pacific Sports Federation, the NorPac Conference, and the Golden Coast Conference respective to their sport.

The primary purpose of the West Coast Conference is to form and maintain, among academic institutions of comparable educational and intercollegiate athletic programs, an athletic conference, the members of which shall incorporate intercollegiate athletics within their respective educational programs and shall place and maintain such athletics under the same administrative and academic control as exists in their other educational programs.

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