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6.2.12 Student Academic Grievance Board (F, S)

Approved (before 1980) by Academic Council, Revised October 14, 2004; Revised November 10, 2011; Revised February 14, 2013

To protect a student against prejudiced or capricious academic practices or examination, principles of fundamental fairness for academic grievances must be assured.

To this end, the University of the Pacific establishes the Student Academic Grievance Board, which shall hear all cases relating to academic grievances for undergraduate and professional students on the Stockton campus of the University.

In addition, students shall be assisted through the process by a Student Advocate and Faculty Advocate.

Board Membership and Staff
The Student Academic Grievance Board shall be comprised of three faculty members nominated by the Professional Relations Committee and approved by the Academic Council to serve three-year staggered terms and three students from the Student Conduct Review Board to be appointed by the Director of Student Conduct and Community Standards (Student Conduct) in consultation with the President of ASUOP,to serve one-year terms. The Director of Student Conduct or his or her designee shall convene the Board and ensure that fundamental fairness of the process is protected. Individuals may be reappointed to the Board for no more than two consecutive terms.

The Faculty and Student advocates will be selected from the Board.  The remaining two faculty members and one student member will form the hearing panel for the specific case.  A Faculty Advocate will meet with the aggrieved student and the Student Advocate, and advise the student in the preparation of evidence necessary to support his/her complaints.

Both the instructor and the student shall have the right to one preemptory challenge of a member of the panel or the Advocate team.

Any individual challenged shall be replaced on the panel by a member of the Judicial Review Board, to be appointed by the Director of Judicial Affairs.

Focus of the Proceedings
The grievance procedure is primarily intended to address allegations about unfair assignment or course evaluation.  However, allegations about other academic matters will be reviewed, such as advising errors, exclusion from a final examination, or refusal to allow a make-up examination or to submit a late paper.

Grievances must be based on objectively demonstrable evidence regarding an instructor's academic practices.  For example, the basis for a grade grievance may exist if the evaluation of the student was different than other students in the course and can be documented or if a grade is assigned in a manner other than the prescribed method in the course syllabus or assignment.

Situations requiring accommodations must be disclosed and verified at the beginning of the course.  Accommodations are not retroactive.

Issues relating to academic dishonesty and other violations of the University's Honor Code and Student Code of Conduct are separate from the Student Academic Grievance Board.

Students are encouraged to keep all documents related to the grievance until the grievance has been resolved.