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6.3.5 Promotions and Tenure Committee (P&T) (J, U)

Approved by Academic Council, Faculty and Administration Spring, 2004; revised April 16, 2014

The Promotions and Tenure Committee (the Committee) is responsible for rendering recommendations to the Provost and to the President concerning cases of individual promotion and tenure.

The Committee will receive from the Provost the approved procedures for evaluations from each school and college, the list of persons from each unit eligible for consideration in a given year, and the recommendations for promotions and tenure from each unit.

The Provost is responsible for setting the timetable for actions on promotions and tenure in the schools and colleges and the Committee on Promotions and Tenure.

The Committee will review the actions of each unit to assure conformity to that unit's individually adopted procedures and standards and to University-wide procedures and standards.

In order to maintain consistent standards for promotions and tenure, the Committee may recommend changes in such procedures and standards to the individual units and to the Professional Relations Committee.

If a change in the standards occurs two years prior to the year of a candidate's tenure and/or promotion review, the decision will be based on the new standards. Changes occurring less than two years prior will not apply.

With respect to individual cases, after all approved procedures for evaluation are completed in each school or college in accordance with the designated timetables, the Provost will bring to the Committee the recommendations from each Dean. The candidates have a right to review and respond to all information sent to the Promotion and Tenure Committee. The Committee will review each case. The Committee must report all recommendations to the Provost.

The Committee may recommend that promotion or tenure be granted, or it may return the matter to the forwarding unit for further consideration, documentation, or compliance with University procedures or standards; or it may recommend that promotion or tenure not be awarded.

The University considers candid evaluations and reviews to be of the utmost importance to the integrity and efficiency of its promotion and tenure process.  To promote this goal, confidentiality must be and will be emphasized and maintained to the greatest extent possible.  Information obtained through the promotion and/or tenure evaluation process should not be shared with any unauthorized persons.  Committee members who are found to have intentionally disclosed information obtained through the promotion and tenure process, including but not limited to, promotion and tenure evaluations may be removed from the Committee and prohibited from taking part in future promotion and/or tenure committees.

With the exception of evaluations done by non-University reviewers (i.e., reviewers not employed by the University), if returned to the forwarding unit for further consideration and to the Committee, candidates have the right to review and respond to all information sent to the Promotion and Tenure Committee. Candidates have the right to review redacted evaluations done by non-University reviewers.

Should a candidate provide a written request for reasons for denial of tenure and/or promotion, the Provost will provide such reasons after consultation with the Promotion and Tenure Committee.

The candidate may request that the reasons be provided in writing. If so requested, the information will be provided in writing.

The Committee is composed of the following members:
1. Nine tenured faculty members chosen as follows:

  • Three from the College of the Pacific, one from each Division.
  • One from the Sacramento Campus
  • One from the San Francisco Campus
  • Four from any combination of the Schools and/or the Library, however no two of them shall be from the same School.

The faculty members are nominated by the Professional Relations Committee and elected by the faculty at large for three year overlapping terms. No faculty member may be elected to serve for two consecutive terms. In making nominations, the balance of the committee should be kept in mind to ensure experimental science expertise and clinical education expertise is maintained if not identified in other representatives.

2. An Assistant/Associate Provost who has faculty status is an ex-officio, non-voting member.

The Committee shall elect its own chair from among the faculty members. The Chair shall have served on the Committee for at least one year. The Academic Council's administrative support will provide staff support for the Committee.

In its final meeting each academic year, the Committee should discuss any units that are significantly in non-compliance with University guidelines for the evaluation of faculty. The Committee should develop a specific description of the issue and report this to the Assistant/Associate Provost for Faculty Affairs. The Assistant/Associate Provost will follow up with the Dean of the unit to insure practice and procedures are brought into compliance with University guidelines.