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February 8, 2007

Academic Council Meeting
Minutes of February 8, 2007
University of the Pacific
Taylor Conference Room, Library

Business: E. Typpo (a), N. Peery (p)
Conservatory: F. Rose (p), D. Ebbers (a)
College: M. Bates (p), K. Day (p), L. Fox (p), B. Klunk (p), D. Maxwell (p), A. Smith (a), L. Spreer (a), B. Swagerty (a), L. Koehler (p), C. Vierra (p), K. Whittington (p), X. Zhou (a)
Dental: R. Cohan (a), B. Lundergan (a), C. Lyon (a)
Education: R. Oprandy (a), L. Webster (a)
Emeriti: R. di Franco (p)
Engineering: C.W. Lee (p), M. Shami (p)
Law: G. Harris (p), K. Yelpaala (p)
Library: C. Hsieh (a)
Pharmacy: S. Bellamy (p), Dave Fries (p), J. Livesey (a), M. Ravnan (p)
SIS: S. Sample (p)
Student: P. Mauriello (a)
Ex-Officio: R. Roshanak (a), D. DaGrade (a), G. Pearson (a), P. Gilbertson (p), G. Jongeward (a), Mike McCallum (a), E. Wittrup (a), S. Wheeler (a), E. Thomas (a), L. Itaya (a), D. Abood (a), M. Canniff (p), C. Manolakas (a), S. Sample (p), R. Oprandy (a), T. Wrensch (a), Sandy Bellamy (p), J. Blankenship (a), H. Trexler (a)
Observer: J. Preisser (a), J. Purnell (a)
Guests: T. Leland (p), J. Sina (p), A. Perkins (p), L. Fox (p), L. Frederick (p), Cynthia Wagner-Wieck (p), R. Benedetti (p)

Chair Brian Klunk called the meeting to order at 3:05.

1. Approval of Minutes
Motion: M. Bates moved, D. Fries seconded to approve the minutes of December 14, 2006, meeting. N. Peery asked that one correction be made under item number 7 changing the vote to read from "5 approving" to "5 disapproving". With the following correction, the minutes were unanimously approved.

2. Chair's Report
Chair Brian Klunk reported on the January Board of Regents meeting that was held in San Francisco. He reported that the Regent's Academic Affairs Committee reviewed draft six of the Pacific Rising document thus sending us on our way to the development of draft seven. Brian Klunk gave highlights of the special meeting held on January 25th regarding the Pacific Rising document. Brian further reported that during the Board of Regents meeting he thought that also most interesting was what took place in the Advancement Committee. He informed the council that Ted Leland will be present during today's meeting to give a report which includes a decision to build an Alumni House on campus and some rethinking about annual appeals and repackaging the annual appeals as the "Pacific Fund". He informed the council that Vice President Leland will go further into this subject. Brian shared that he has been impressed by the deeper, broader engagement by the Regents with regard to development and advancement process. Brian Klunk reported that early in January he attended a workshop in Oakland for WASC as part of the team from the University. The immediate task for the university anticipating our next WASC evaluation is the development of essentially a research proposal to WASC about how we intend to write our self reviews. The proposal to WASC is due October 15, 2007. Brian further reported that for the council's information that the university is in a transition to an on-line degree audit system called CAPP. As we move to the implementation of this system, a number of items of academic policy are going to be called into question because the on-line degree audit works most efficiently if we are consistent across the university in the way in which we treat different kinds of courses, the way in which we treat course credits students are granted on the basis of AP exams or IB exams as well as a number of other criteria. He informed the council that this is just a heads up that some of these policies in question will be directed to faculty committees. Brian Klunk informed the council that we will also be getting ready to hold elections for committees for next year during March. As Chair-Elect of Academic Council, Lydia Fox will be in touch with the different units with regard to their specific unit elections. Brian reminded the council that at our last meeting we had on our agenda the 2007-2008 Academic Calendar and that there were many questions and concerns with regard to the calendar. One of these concerns is on today's agenda, others were put aside for negotiations with the Registrar's office. Cecelia Rodriquez, Registrar of the university met with the executive board last week to talk about the question timing of spring break. Several objections were raised as to an unbalanced semester. An agreement has been reached with the Registrar's office that spring break would consistently be the 9th week of the spring semester and that we would continue to schedule student travel day as we currently do, linking this with the appearance of Easter on the calendar.

3. Provost's Report
Provost Gilbertson was called away from the meeting and gave no report.

4. 2007-2008 Academic Calendar
Ann Perkins from the Registrar's office and Lynn Fox from the Financial Aid office were present to discuss changing the drop and withdrawal date. Brian Klunk informed the council that the matter had been referred back to Academic Affairs committee, where they met on the matter last week and voted to approve the changes in drop and withdrawal dates as indicated on the proposed calendar which was handed out at the last meeting. Brian was notified that the School of Education Faculty Council yesterday voted to recommend moving the initial drop deadline 4 weeks into the semester. Ann Perkins discussed the add drop period background. Lynn Fox also discussed Financial Aid regulations and background as it relates to the drop date. Newman Peery moved that the council approve the calendar with the amended 4th week drop date. M. Bates seconded the motion. The motion was unanimously approved.

5. Policies referred from ISPC
Brian Klunk informed the committee that early in the fall semester the Academic Council had approved the creation of an Information Strategy and Policy Committee (ISPC) for the university. He further reported that the committee as been hard at work and has generated one revision of a current policy and one new policy. The revised policy is the "Acceptable Use Policy" and the new policy is the "Telecommuting Policy". Brian Klunk introduced Associate Provost Larry Frederick to answer any questions with regard to ISPC. Larry Frederick gave highlights of the changed policy and the new policy. After brief discussion, L. Fox moved to accept the revision to the Acceptable Use Policy. F. Rose seconded the motion and the motion was unanimously approved. D. Fries moved to accept the new "Telecommuting Policy". K. Day seconded and the motion was approved with one abstention. (a copy of the revised and new policy are attached and made a part of these minutes).

6. Program Review of the Chaplain's Office
Chair-Elect Lydia Fox reported on the Chaplain office review. She explained that she is chairing the review committee and had invited Bob Benedetti to the meeting to assist in the report to the council today. Lydia asked Bob Benedetti to address the council. He asked the council the question "What does a Chaplain do here at the university?" He also wanted their input as to how they see the Chaplain position as it relates to faculty and also how it relates to academia. There were some suggestions given during the discussion; some members thought that maybe the Chaplain should be a professor with duties of teaching and research, that the Chaplain should be of multi-faith, or a Chaplain be used without teaching to bring in speakers on important issues. After a brief discussion, it was asked that any other questions or suggestions with regard to the Chaplain office review be emailed to Bob Benedetti and Lydia Fox.

7. Vice President Julie Sina - Child Care Task Force
Brian Klunk introduced Vice President Julie Sina to give her report on the Child Care Task Force. She gave her report and provided a handout outlining recommendations from the task force that have been forwarded to IPC. The task force recommended that the university pursue a contract with Creative Child Care Consultants, Inc. (a copy of the task force recommendations are attached hereto and made a part of these minutes). Brian thanked Vice President Sina for her report and also thanked her for her many years of service and wished her well in her new endeavor as she leaves the university to take up a position at UCLA.

8. Vice President Ted Leland
Vice President Ted Leland gave a report on the "Elements of Pacific Fund Plan". He reported on the challenges, purpose, goals and the timeline of the plan. He referred to the handout that he provided. (a copy of the handout is attached herewith and made a part of these minutes). Vice President Leland was thanked for his presentation.

9. Collaboration Vision Team Report - Business Innovation and Entrepreneurship
Cynthia Wager-Weick was present to give her presentation but due to the lack of time she will be invited back to a future meeting to speak about Business Innovation and Entrepreneurship.

10. What's on your mind?
There was nothing new for discussion.

11. Adjournment
Motion by M. Bates, L. Fox seconded to adjourn the meeting.
Motion carried unanimously.

Chair Klunk adjourned the meeting at 5:08 p.m.

Respectfully submitted by Wendy Conley, Academic Council Secretary