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May 10, 2001

University of the Pacific - Stockton Campus
Academic Council Meeting
Minutes of May 10, 2001

T. Brierton (a), N. Peery (p)
Conservatory: R.Brittin (a), D. Brock (a), John DeHaan (a)
COP: B. Beal (p), R. Cox (a), R. di Franco (a), M. Kelly (p), C. Kramer (p), Z. Cipris (a), P. Meyer (p), M. Schleier (a), C. Snell (p), W. Zimmermann (p)
Dental: J. Cohen (a), J. Hadley (a), R. Cohan (p), D. Castagna (a)
Education: M. Draheim (p), Phyllis Hensley (p)
Engineering: G. Litton (a), D. Fletcher (p)
Law: W. Jones (p), C. Manolakas (a), G. Weber (a)
Library: R. Ray (p)
Pharmacy: R. Abood (a), M. Ferrill (a), D. Fries (p)
SIS: D. Keefe (p)
Emeriti: G. Blum (p)
Students: C. Barnard (a), Fidel Salinas (a)
Ex-Officio: K. Beauchamp (a), A. Freedman (a), P. Gilbertson (p), J. Livesey (p), J. Mansoor (a), H. Mayne (p), F. Muskel (a), J. Purnell (p), G. Randels (p), S. Scully (p), E. Wittrup (a)
Guests: Don DeRosa, Gregg Camfield, Glendalee Scully, Bob Dash, Bill Wolak, Larry Spreer, Tony Calvo, Jerry Hewitt, George Lewis, Bill Topp, Gene Pearson and Trent Allen

Chair Kelly called the Meeting to order at 3:07 p.m.

1. Approval of Minutes

April 12, 2001 - Chair Kelly stated that an adjustment to Section #8 on the AITT2 Report was incorporated for approval. Motion: Dave Fries moved, Chris Snell seconded to approve the minutes of April 12, 2001. A friendly amendment was made to remove the 2nd sentence in item #6 Program Review b) Theatre Art. This was an observation by a panel member not the staff. Motion unanimously passed with amendment.

April 26, 2001 - Motion: George Blum moved, Dave Fries seconded to approve the minutes of April 26, 2001. Motion unanimously passed.

2. Chair's Report: Marisa Kelly

Chair Kelly thanked Council members for working through many difficult issues this year and recognized the Executive Board for all its hard work, especially Ron Ray, Chair-elect. Chair Kelly also thanked Denia Leach, Academic Council Secretary, for working tirelessly behind the scenes. Chair Kelly introduced and welcomed new Council members Cindy Ostberg, Larry Spreer and Doug Teddards from COP, Glendalee Scully from McGeorge, Simalee Smith-Stubblefield from Pharmacy, and Tony Calvo from the Library. Chair Kelly also stated that Newman Peery from Business and Phyllis Hensley from Education have been re-elected as members. The representatives from Engineering and Dental are still undetermined and will be introduced at the first fall meeting. Chair Kelly asked that next year all Council members encourage their respective units to get an early start on putting together faculty ballots so that Council membership is determined by no later than the end of April. Chair Kelly announced that #9 on the agenda - Intellectual Property Policy has been pulled and will be placed on the September agenda.

3. Elections:

Chair Kelly asked for additional nominations and received none. Chair Kelly instructed new and returning members to complete a ballot and return it to Denia at the end of the meeting.

4. A Conversation with President Donald DeRosa:

President DeRosa commented on the following: 1) Power Crisis – The campus will no longer be spared from rolling blackouts. The Speech Language Pathology modular at the edge of campus has experienced difficulties from the blackouts and more are expected. Summer hours will be Monday through Thursday 7:30 a.m. to 4 p.m. and Friday from 7:30 a.m. to 1 p.m. The Provost and Deans are making all necessary adjustments to implement the new hours. The University will conserve as much energy as possible but we will still have blackouts. A task group has been working on the logistics of classrooms looking for additional ways to conserve.. John Stein is responsible for communication and safety if a blackout occurs. The law and dental schools will also assess costs when and if a blackout occurs. Pat Cavanaugh along with engineering faculty will help to consider altering the energy processing. Generators are being considered and although the cost will be steep it may be worth the investment. PG& E is supposed to give a 15-minute warning notice of a blackout. However they are proving to be unreliable. The University does not have an agreement in place to insure uninterrupted service. There is word that the University of California has such an agreement and if anyone has any information regarding this, please let him know. 2) Budget – The University will end FY’01 in good shape. The law school is operating in the red by approximately$500,000. However, the law school is making good progress on selectivity, downsizing and increasing the Bar Pass rate. To date, enrollment for undergraduates on the Stockton campus is 724 confirmed and transfers are confirmed at 130 students. At this time last year we had 710 confirmed undergraduates. For the second consecutive year there is a wait list of students we are not ready to admit. The current profile reveals that SAT scores are up and the GPA is down. 3) Regents Board Retreat – This was a terrific meeting with great energy and feedback regarding the MVP. Three new board members were introduced. The recommendations of the National Commission have led to the endorsement for capital and endowments (for students, faculty, academic programs and facilities). Including the following (not in priority order): a) The University Center b) a total plan to advance all sciences on the south campus c) improve technology use and programs. This is all due to the increased willingness to help. Endowment is the key element.

5. Diversity Hiring Plan – Assistant Provost Heather Mayne

Assistant Provost Mayne stated that in 1998-99, Academic Council worked vigorously with her to craft the Faculty Diversity Hiring Plan. A six-page packet of information is available for Council to review. We are halfway through the five-year plan and our commitment has paid off. Following is the breakdown for year three: candidates for 28 searches have been interviewed and 18 new faculty have been hired. Gender – 11 males, 7 females; Ethnicity – 8 white males, 4 white females, 6 faculty of color; Ethnically diverse finalists – 23 (73 finalists have been interviewed thus far). Gender has increased from 26% female faculty to 33%. Ethnicity has increased from 10% faculty of color to 12%. 12% may seem small but we are doing well and with this years numbers added in, we will be up to 15%. Some searches will carry over until next year. The University was recently awarded a $900,000.00 grant from the James Irvine Foundation in addition to the $20,000 originally allocated for this plan to pay for stipends and advertising. Assistant Provost Mayne thanked everyone for his or her support over the last three years and stated that progress happens at the department level and steady progress is being made. Assistant Provost Mayne reviewed the remainder of the information in the packet and answered questions.

6. 2001 Emeriti Faculty

Motion: Chris Snell moved, Phyllis Hensley seconded to approve the 2001 Emeriti Faculty nominations. Motion unanimously passed.

7. Program Review

a) Department of Theater Arts – Chair Kelly stated that this was originally brought to Council at the April 26, 2001 meeting and was tabled for further review by the Academic Affairs Committee. Motion: Newman Peery moved, Dave Fries seconded to remove the Program Review for the Department of Theatre Arts from the table. Motion unanimously passed. Newman Peery endorsed the panel recommendations based on the department’s extensive self-study report and executive summary. Newman Peery then reviewed Appendices of the self-study report. Appendix 1- ticket sales are 21% of expenses covered by COP; Appendix 2 – UOP requires 72 credits compared to other BA in Theatre Arts Programs that require 42 credit; Appendix 3 – classes are general education with the average size being 45 students. This leaves the percentage of non-major students at 88%; Appendix 4 – courses data for non-general education courses drops to 17%; Appendix 6 –UOP has 3 faculty members putting on 5.5 production and teaching 54 course when the average is 7.5 faculty members putting on 3.8 productions and teaching 44.8 courses. We have less than half of the faculty putting on 3 times the productions. The Academic Affairs Committee outlined the following recommendations: 1) hire at least two additional full-time tenure track faculty members 2) provide an expenditure budget that includes all necessary resource improvements 3) Provide one full-time dance instructor to complement the current three part-time instructors 4) maintain Drama 1 and 2 facilities exclusively for Theatre Arts performance labs/classes and 5) develop a musical theatre major. Motion: Chris Snell moved, Marilyn Draheim seconded to accept the Academic Affairs Program Review Recommendations for the Department of Theatre Arts. Motion unanimously passed.

b) Department of Sociology –

Newman Peery, Chair of the Academic Affairs Committee reported that this report is thorough and interactive. The following recommendations were made: 1) hire a new full-time tenure track faculty to promote continuity since the five current faculty will be up for retirement in the next five years 2) support the Jacoby Center with developmental funding, and faculty and equipment resources. 3) Assess the articulation of its program for students, particularly majors; assess the articulation among faculty in the department about the design of courses and concentrations; assess the entire fieldwork experience; assess the integration of quantitative analysis in the curriculum; develop outcomes for majors that will deal with the core courses and emphasis areas; assess effectiveness of the major in preparing students for the job market or graduate school. 4) Support resources for SMART classrooms, Web page development including training staff to maintain the pages. 5) Continued support of general education and program outreach including Mentor II. 6) Strengthen alumni relations. Bill Topp, Department Chair, stated that it has been 17 years since the last program review and it has taken one and a half years to complete this report. Bill Topp commended the department for doing a wonderful job on the report by being direct and including recommendations to get the job done.

Motion: Dave Fries moved, Phyllis Hensley seconded to accept the Academic Affairs Program Review Recommendations for the Department of Sociology. Newman Peery thanked the panel members and the department for 2 years of work. Provost Gilbertson asked if there was a written response from the Dean available. Bill Topp stated that the Dean has been in four meetings but no formal response is available. Dave Keefe inquired if the Provost could provide funding for a summer retreat to encourage effort. Provost Gilbertson responded that the Dean’s comments are important to make this decision but funding is possible and could involve reassignment. Motion unanimously passed.

8. Bylaws Section 6.2.3 Faculty Chair of a College or School

Chair Kelly reminded Council that this document was at the last meeting and was tabled Motion: Chris Snell moved, Becky Beal seconded to remove Section 6.2.3 Faculty Chair of a College or School from the table. Motion unanimously passed. Dave Fries stated that new language was added regarding the voting faculty and the dean being a non-voting member. The language regarding the annual election of the dean was also changed. Motion: Richard Cohan moved, Chris Snell seconded to approve the revision of Section 6.2.3 of the Bylaws for College and School Governance. The following friendly amendments were suggested: 1) title change to “or School” 2) second sentence to read “…discharge other responsibilities…” 3) third sentence to read, “…matters under the purview of faculty governance.” and 4) switch the second and third sentences. Motion with friendly amendments unanimously passed.

9. Intellectual Property Policy

Will appear on the September agenda.

10. Mission, Vision, Priorities (MVP)

Provost Gilbertson reported that this is a working document and a lot of editorial changes are still being made including the insertion of a reference to the graduate and professional programs in section I. paragraph d. There are also four places in the document that lack numerical data and is noted with “--“. The Regents will clarify this missing information. By early fall the new MVP will be printed similarly to the current MVP. Chair Kelly informed Council that if this is approved today, it still allows some word changes and from here it will go to the Regents. Provost Gilbertson stated that the Executive summary is what the Regent Chair is looking at too set a broad direction for the University. Motion: Newman Peery moved, Dave Fletcher seconded to endorse all bold type headings and paragraphs of the Proposed Draft of the Mission, Vision, and Priorities Statements 2002-2007. A suggestion was made to include “faculty and staff” with students in Section II. d. Provost Gilbertson responded that he would take this suggestion to IPC for consideration. Motion unanimously passed.

11. Honors Council

Chair Kelly stated that items #11 and #12 on the agenda are related but they are not dependent on one another. Bob Dash, Director of the Honors Program, reported that other programs have been looked at and each University is different. Bob Dash introduced and thanked his apprentice Gregg Camfield, Assistant Director of the Honors Program for his hard work. Gregg Camfield reviewed the goals of the proposed expansion of the Honors Program. These goals include: 1) strengthening the first-year

honors program 2) offering a series of one-unit honors seminars for sophomore and junior honors students 3) supporting and helping to oversee senior-year honors projects 4) developing a list of undergraduate scholarships and graduate fellowships and by supporting eligible students to compete for these awards 5) developing a network of alumni associated with Pacific’s many honor societies and 6) developing technology to support Honors Students’ academic and career prospects. The main goal is to keep the students first and still offer a broad experience by helping the faculty be creative and assist in recruiting. This program cannot be unit heavy and must remain flexible with a series of weekly shops and seminars in June to encourage learning, integrating and sharing of knowledge. To strengthen the first-year honors program we are requesting 1) an Honors Council be charged with the responsibility of developing guidelines for honors courses and to evaluate courses by those guidelines 2) establish regular faculty development seminars in which all honors faculty will participate 3) increased travel funds to support faculty participation in regional and national honors conferences 4) to pay faculty for participating in development seminars. Motion: Ron Ray moved, Chris Snell seconded to approve the proposed charge for an Honors Council. Provost Gilbertson stated that Tom Rajala, Associate Provost for Enrollment is very supportive of this committee. Motion unanimously passed.

12. Four-Year Honors Program Pilot

Motion: Dave Fries moved, Curt Kramer seconded to approve the proposed expansion of the Honors Program. Discussion followed regarding the specifics of the program. Chris Snell stated that more information will be available to answer questions after the pilot is reviewed. IPC will make the budget decisions based on the results of the pilot. The pilot consists of two classes in cycle and will be assessed in two years. Gregg Camfield stated that at the end of the two-year pilot, he will return to Academic Council to discuss the results and receive feedback. Motion unanimously passed.

13. Other Business

On behalf of Academic Council, Ron Ray, Academic Council Chair-Elect, thanked Chair Kelly for all the work she has done this year and is relieved that the length of term for Chair is not two years because she has exhausted the Executive Board. Ron Ray invited Council to join in an acclamation for Chair Kelly on a job well done. Council Applauded.

Meeting adjourned at 5:35 p.m.

Respectfully Submitted,

Denia Leach

Academic Council Secretary