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November 8, 2007

Academic Council Meeting
Minutes of November 8, 2007
University of the Pacific
Community Conference Room, Library

Business: S. Joseph (a), E. Typpo (a)
Conservatory: F. Rose (p), D. Ebbers (a)
College: M. Bates (a), K. Day (Childs, R./F07) (p), L. Fox (p), B. Klunk (p), D. Maxwell (a), L. Koehler (p), C. Vierra (p), S. Giraldez (p), K. Whittington (p), Z. Zhou (on leave F07)
Dental: R. Cohan (p), B. Lundergan (p) J. Miles (a)
Education: D. Brennan (a), R. Oprandy (L. Webster/F07(p)
Emeriti: R. di Franco (p)
Engineering: B. Ford (p), C.W. Lee (a)
Law: G. Harris (a), K. Yelpaala (p), W. Jones (a)
Library: C. Hsieh (a)
Pharmacy: JJ. Livesey/V. Bandy F07 (a), T. Little (p), M. Susca (p)
SIS: S. Sample (p)
ASUOP: J. Foster (a)
Ex-Officio: P. Gilbertson (p),
Guests: Berit Gundersen, Jerry Post, Rob Brodnick, Elizabeth Griego, Joanna Royce Davis, Donna McNiel

1. Welcome
Chair Lydia Fox called the meeting to order at 3:05.

2. Approval of Minutes
The minutes of October 11, 2007 were approved as submitted. 

3. Chair's Report
Chair Fox reported the outcome of elections for faculty committees; there was a good turnout, with approximately 135 people that participated.  President DeRosa will be at the December meeting.  Vice President Leland will attend the December meeting to discuss the results of the Alumni Survey. Victoria Oliva was introduced as the permanent secretary for Academic Council. 

4. Provost's Report
Provost Gilbertson indicated that the CTE (Center for Teaching Excellence) will be named the Center for Teaching and Learning.  Two positions are being moved from OIT to the Center and a part-time coordinator and part-time student assistant are being added to the Center.

The Deans are discussing the Pre-Tenure Leave Program.

The College Dean Candidate search is coming to a close.  The final candidate will be on campus next week. 

The search for the Director of Admissions is ongoing. 

Provost Gilbertson discussed the outcome of the first preview day which was a record low. The Saturday event is projected to be successful; this year’s goal for freshmen students is 875.  

5. Committee Elections
An additional ballot was handed out, for committee positions not covered in the AC Ballot at the April AC meeting. Community Involvement Program Advisory Board, Student Academic Grievance Committee, and Student/Faculty Advocate Board; the results will be announced at the next meeting.

6. Emergency Notification Policy
Chair Fox discussed the policy; the idea comes from the Virginia Tech campus crisis, where the school wasn’t able to notify students and staff in a timely matter of a serious crisis situation on the campus.  Provost Gilbertson gave a general student’s overview of this system.  Discussion followed on how the system would work with cell phones and other modes of notification.  Any further ideas or suggestions should be forwarded to Chair Fox. 

7. WASC Review Update
Rob Brodnick gave an update of the WASC Proposal. The results of the survey were integrated into the proposal and began to construct the eight essays. The first 4 essays on capacity were discussed. Any feedback or edits should be addressed to Rob or any member of the committee.

8. Program Review Process Revision
Rob Brodnick discussed with Council the need for Program Review change.  Discussion followed on the proposed process and the need for faculty forums to discuss these changes.  The changes to the review process will be referred to the Academic Affairs Committee.

9. Items from Academic Affairs
Berit Gundersen presented the following policies for action:  Grade Replacement Policy; Acceptance of Test Scores Policy; and the Residence Policy. 

Motion:  F. Rose moved, B. Klunk seconded to approve the Residence Policy. Motion carried unanimously. 

Motion:  B. Klunk moved, S. Giraldez seconded to approve the Acceptance of Test Scores Policy.  Motion carried unanimously. 

Motion:  B. Klunk moved, F. Rose seconded to approve the Grade Replacement Policy.  Motion carried with two opposed.

10. Chaplaincy Service Program Review
Vice President Griego introduced Donna McNeil, the new University Chaplain.  She then updated Council on the program review report for the Chaplaincy Services.  Chair Fox thanked VP Griego for bringing program review results from a non-academic sector to the Council.

11. Adjournment
Chair Fox adjourned the meeting at 5:04 p.m.

Respectfully submitted,

Debbie Miller and Victoria Oliva,
Academic Council Secretary