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October 15, 2009

Academic Council

October 15th, 2009
Library Community Room
3:00 - 5:00pm

Business: S. Joseph (p), C. Eakin (a)
Conservatory: F. Hsaio (p)
College: M. Bates, (a), S. Giraldez (p), M. Hatch (a), J. Lessard (p), P. Meyer (a), Cynthia Ostberg (a), T. Storch (p), E. Thomas (p), C. Vierra (p)
Dental: L. Giusti (p), D. Horlak (p), J. Miles (p)
Education: H. Arnold (p), D. Brennan (a)
Emeriti: R. di Franco (p)
Engineering: H. Estrada (p), C. Matthews (p)
Law: G. Caplan (p), E. Telfeyan (a), K. Yelpaala (p)
Library: C. Hawbaker (p)
PHS: B. Hanyak (p), L. Norton (a), C. Peterson (p), K. Salamon (p), M. Susca (a), X. Guo (p)
SIS: D. Keefe (p)
ASUOP: C. Moynahan (p)
Ex-Officio: P. Gilbertson (p), B. Gundersen (p), H. Trexler (p)
Observer:  D. McNiel (p)
Guests: Arturo Ocampo, Xiaojing Zhou, Gene Bigler, Brian Klunk

1. Approval of Minutes: Minutes of September 10th, 2009 Approved as submitted.

2. Chair's Report, Cathy Peterson
The Resolution for Regent Jose Hernandez was unanimously approved by Council and presented at the Regents Meeting. Cathy Peterson and Susan Giraldez were invited to attend the meetings. With support from the Regents, President Eibeck discussed the vision of the three city campus, there will be a taskforce on how to strategically expand academic offering in the other cities.

According to the handbook, an all faculty meeting should be held at least twice a year. The Exec Board is proposing to hold the first meeting at San Francisco, in conjunction with Academic Council's December meeting. The first hour will be the faculty meeting, followed by Academic Council. Chair Peterson is working with the Dental School and more details will follow. 

The Exec Board was asked to select faculty representation to the Provost Search Committee. After changes to the membership, there are 9 faculty representatives of the 17 committee members. The language in the faculty handbook regarding the selection process for a joint committee will be reviewed.

The University's Holiday Reception will be held on December 9th in the University Ballroom. Anyone interested in serving on the planning committee should contact Jaci Griffen.

3. What's on your mind?
A clarification of Vice President Ted Leland's position, his position was divided so he may focus more on community outreach, the President will conduct a administrative search for the Development position. The Emeriti faculties concerns about having the faculty meeting at a different location was discussed, transportation and other issues will be explored. They would like to have one of the meetings on the Stockton campus.

4. Provost's Report
From the Board meeting, the four honorary degrees that were recommended were approved. Not all four are expecting to be given in May. The Board chair is formulating a task force on the future of the Dental School facilities.

Enrollment report. the Provost alerted the group of concern with recruiting during this economical time. 90% of freshmen students are dependent on Financial Aid, discount scholarships were mentioned. The university will need to figure out a way to manage the financial need of the undergraduate class.

The Business Dean search is almost ready; the search firm is being selected. The committee is in place and will be chaired by Dean Krise.

5. Task Force Update
Hector Estrada summarized the report of level of service for faculty on committee's service. There were many comments from the survey. There are issues of rotation that need to be addressed. Service is a requirement for faculty members and this is stated in the Faculty Handbook. Summaries included how faculty believe service should be valued. There were ratings on 5 different reasons for the low rate of faculty volunteering on university-level committees. The group discussed this in detail. Over half of the faculty believe that the committees are not of interest. A third of the faculty think they are not qualified to serve on a specific committee. A third feel that others are more qualified and experienced. About 80% disagree with the "I do not care about service" choice. It was requested that the reporting of cross-referencing not be done. It would be interesting to find out how many faculty do not serve n any committees at all. There were 40 pages of comments and the vast majority of comments referenced promotion and tenure. Hector will also be working on a qualitative analysis. A comprehensive report will be presented at the meeting in SF. The survey will also be posted online.

6. Undergraduate Diversity Curriculum Requirement              
Assistant Provost Arturo Ocampo, Xiaojing Zhou, and Gene Bigler presented for approval the Undergraduate Diversity Curriculum Requirement. Discussions started in 2005 from a student panel at the diversity retreat. The requirement has been presented to Academic Affairs for feedback and was approved earlier this month. The Associated Students have also approved the requirement. Students will be required to take a 3 unit diversity outlined course beginning fall 2010 and the requirement can also count for their GE and their major. There will be an advisory committee that will approve the courses for the requirement. The requirement for transfer students will be postponed until 2011 and Academic Council has asked for an update for assessment in fall 2010. A list of existing courses that qualify for the requirement and some that would qualify with minor changes was provided. The assessment will be run by a combination of the Diversity sub committee on curriculum and the committee that approves the required courses. Student will be on the advisory committee as will a representative from ethnic studies, gender studies and the Assistant Provost for Diversity will be ex-officio. A diversity curriculum seminar will be offered, more details will follow.
C. Hawbaker moved L. Giusti seconded to approve the diversity course requirement as written with catalog change, motion approved.

7. IT Security Policy
The Provost presented a history of the IT Policy to Council. Council did not approve the policy last year. Kojo revised the policy for ISPC to review. ISPC has approved the policy and it is now it has come back to the Council. Bradford is now the software that will be used instead of impulse. Kojo commented on objections and protecting faculty information, he also mentioned that the CIO did not have any objections to the suggested changes. The policy has been approved by IT and ISPC. Motion to approve the Network System Security Policy as stated on page 1 of the fine print document, approved with one abstention.

8. WASC Vetting
Brian Klunk gave an update on the WASC process. Brian reviewed the process and asked for feedback. An outline of the association's expectations for the 2 upcoming visits and a summary of recommendations were presented. The first visit will take place in spring for the capacity and preparatory review. The second visit is an educational effectiveness review. The team will focus on 3 or 4 questions; Whether Pacific is in compliance of the standards and may offer advice as to how we are doing. The visiting team will also look into whether we have the strength in our core capacities, if we are organized to be an effective learning institution. The draft report that will submitted to WASC in December. Brian discussed a review of the self-study in co ordinance with our strategic direction and our capacities. This has all been guided by a steering committee with representatives from all units. Please visit the website for additional materials, along with a visiting draft schedule. It is expected that there will be more community interests as the process continues. We have set a high bar by creating our own recommendations. The schedule of open forums is on the Provost website, and two are schedule in Sacramento and San Francisco. It is important for Council members to read the report and submit input. Brian will return in Feb or March before the visit for an update. If there are further questions or input please forward to, and remember to attend the open forums.

Adjournment: 4:58 pm