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July 25, 2018

Welcome to all CVYS students and families to our 2018-19 season, our first as a part of the University of the Pacific Conservatory of Music!   To the greatest extent possible, CVYS and Pacific will make the CVYS experience as much like past seasons as we can.  Auditions will be in the usual format, rehearsals at the same time and in the same place, and concert days as similar to the past as is possible. (One notable exception will be the day of our Winter Concert, which will be a Saturday afternoon due to the unavailability of concert facilities on Sundays during the winter.)  

The most significant change will be that most communication between CVYS and our member families will be online!  Pacific has created a new website, that will include all of the information previously done either on paper or by "snail mail."  On the new website, you will find the following:  

· Calendar for the 2018 season

· Registration forms

· Parent Contract (because a signature is required, these must be printed and signed, and returned to CVYS         either at your audition or at the first rehearsal)

· Handbook, with our rules and regulations, as well as Symphony Wear information

· Payment of tuition fees (online)

· Signups for seating audition times (online)

· Fall, Winter and Spring Newsletters

· Concerto Competition applications  

We hope to have online registration ready in early August-check the website to see when the software package is available.  If you would prefer not to wait, and/or to register on paper, a pdf of our registration form is available now on the website.  Please bring this form to your audition or the first rehearsal if you choose not to register online.  (Preferable that you use the online link when it is ready.)   We encourage you to visit the new website immediately, and become familiar with all of its functions. We also have a new email and phone number, both associated with Pacific.  You may leave messages for either Mr. Derthick or Mr. Kalbach at 1 (209) 946-CVYS (946-2897), or contact either of us by email at  

One notable change: this year CVYS will be using a new web based tool to distribute your sheet music. In the coming days you will receive and email invitation from "Pacific Canvas <>" to join the CVYS "course". Please use the "Get Started" link in the email to accept the invitation and set a password for yourself in Canvas. To access the CVYS area of Canvas in the future, navigate to "" (no quotes). To login, use your email address in the field labeled "PacificNetID Username". If you need to reset your Canvas password, use the link "Non-PacificNet account holders password reset".   Be sure to locate the proper file folder for your instrument, for example "1st violins" or "2nd violins" or "clarinets" or "trumpets."  If you are a wind or brass player, download 1st parts for your audition, and the assigned parts for the Winter and Spring Concerts.  Violinists, for the auditions download either the part you played last season, or the one you would like to play this season.  Mr. Derthick will assign 1st and 2nd parts after auditions are complete.  For the Winter and Spring concerts, download the parts you have been assigned.  

CVYS Preparatory Students: please note that music for the first concert will be distributed at the first rehearsal.  You will use the Pacific Canvas site to download music for the Winter and Spring Concerts, using the process outlined above.   If you have any questions or problems accessing Pacific Canvas or downloading the music, please contact Mr. Derthick  or Mr. Kalbach at or at our new phone number, 1(209) 946-CVYS.  (946-2897)  

Below are some notable dates you will want to mark in your calendars:  

August 28, 29 and 30, 4-8:30 PM each daySeating Auditions for 2018-19, and Auditions for new members, in Buck Hall 105. Auditions are by appointment.  Appointments are no longer made by phone. Use the audition link on the CVYS website.  

Tuesday, September 4th: First rehearsal day of the 2018-19 season, and our first parent meeting! ·        Preparatory Orchestra Rehearsal, 5-6:15 PM in the Instrumental Rehearsal Hall (IRH)

Parent meeting, 6:30-7 PM in Buck Hall

Symphony Rehearsal, 6:30-8:30 in IRH  

Sunday, November 4th: Fall Concert, featuring Choruses from the Tracy Unified High Schools   

Sunday, January 6th: 19th Annual CVYS Concerto Competition (applications on the website in October)

Saturday, February 9th, 2019: Winter Concert (note different day and start time than normal)  

Sunday, May 5th, 2019: Spring Concert, featuring winners of our 19th Annual Concerto Competition   

Tuesday, May 7th, 2019: Auditions for New Members/Preparatory Students moving up for 2019/20  

CVYS Families: our first parent meeting of the 2018-19 season is particularly important, as members of the Pacific staff will be available to answer your questions.  As we have done in previous years, we will be seeking parent volunteers for many different and necessary CVYS functions, including Snack Coordinator/sign up for snack volunteers, Concert Day Volunteers, Symphony Wear, and other duties necessary to bring our students' music to the concert stage.   We look forward to seeing you all at auditions, and on the first day of the new season, the beginning of a new partnership between your CVYS and the Pacific Conservatory of Music!  

Thomas Derthick, Music Director                      Shane Kalbach, Prepartory Orchestra Conductor

1(209) 946-CVYS (2897)