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Forming A New Club Sport

Forming A New Sport Club

Step One: Submit a written proposal to the Sport Club Coordinator.  The proposal must include the following:

  • The average number of students/members that will be participating on a weekly basis
  • Facility space needed to host events, practices, & competitions
  • Statement regarding the recreational or competitive nature of the club
  • Statement explaining whether your club would have a national governing body or be affiliated with any organized league
  • Financial Report outlining estimated start-up costs, operating expenses, and ideas for generating revenue


Step Two:  If the proposal is accepted, a meeting will be set up with the prospective club's student leaders, the Executive Board, and the Sport Club Coordinator.

Step Three: The Executive Board will vote on whether to grant the Sports Club 1-year of probationary status

Step Four: During the probationary period, the club must:

  • Display quality administrative prowess- Elect officers and schedule weekly meetings/practices.  The following paperwork must be submitted: ASUOP Registration, Club Charter, Waivers, Rosters, Schedules, CPR Certifications, travel itineraries, and competition reports as needed.
  • Maintain a minimum of 5 active participants
  • Demonstrate financial responsibility- Raise the funds to cover the expenses that the club will incur over the probationary period
  • Follow all policies and procedures set for the by the Sports Club Operations Manual


Step Five:  Upon completion of the probationary period, a meeting will be set up with the club's officers, the Exec Board, and the sport club coordinator to discuss the performance of the club.  A decision will be made to activate or terminate the club for the following year.  

Step Six:  If the club is activated for the following year, it will be eligible to receive student fee funding for that academic year.

If you have any questions, please feel free to contact the Sport Clubs Graduate Assistant, Kelly Cartner by e-mail or phone 209.932.2917.