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University of the Pacific
3601 Pacific Avenue
Stockton, California 95211

Documentation Guidelines

General Guidelines for Documentation:

Students should contact SSD for guidance on the documentation needed for their individual situation. In addition to information the student provides in the Registration Packet and conversation with our staff, relevant documentation from external sources can help to substantiate the disability and establish the student's eligibility for accommodations.   Documentation should include:

1.  A description of the disability and its current impact in an educational setting.

2.  Past use and effectiveness of accommodations.

3.  Recommendations for accommodations that are logically related to the impact of the disability. Please keep in mind, however, that Pacific will make the final determination of reasonable accommodations.  

The age of acceptable documentation is dependent upon the disability. While older documentation for conditions that are permanent or do not vary may be appropriate, changing conditions and/or changes in how the condition impacts the individual over time may warrant more current documentation.   Types of documentation that may be helpful include, but are not limited to, the following:

  • Educational, psychological, or medical records.
  • Reports and assessments created by healthcare providers, psychologists, or the educational system (e.g., a psycho-educational evaluation).
  • Evaluations and documentation should be completed by a qualified individual as defined above, who are not relatives of the student.
  • Documents that reflect education and accommodation history, such as an Individual Education Program (IEP), Summary of Performance (SOP), and teacher observations.


  Please keep the following in mind:

  • The Registration Packet and documentation should be submitted to SSD early enough to allow staff sufficient time to review the request and implement reasonable accommodations and services.
  • SSD may ask the student to provide additional information if the submitted documentation is incomplete or does not support the student's request for accommodations.
  • Students who do not have documentation are encouraged to meet with our staff to explore options for support.
  • Students should keep their original documentation for their personal records. SSD destroys our copies of documentation and other disability-related information seven years after a student leaves the college.
  • Documentation accepted by Pacific might not be accepted by other institutions, agencies, and/or programs (e.g., testing agencies, licensure exams, and certification programs). Please check with the specific organizations and/or programs to determine their documentation requirements.

For additional information, please contact SSD at (209) 946-3221 or