Reminder regarding notice to employee salary agreement form requirmentsHuman Resources Memo--Notice to Employee Form [Calif. Labor Code section 2810.5(a)]
Effective January 1, 2012, California Labor Code section 2810.5(a) requires that Salary Information and Workers' Compensation Information be provided to all new, non-exempt employees (this includes students) and/or new non-exempt job assignments, at time of hire, including any salary changes. The law requires that we have a signed notice within seven calendar days of hire date.
Process to follow when submitting a new employment authorization (EA) that requires a Notice to Employee Salary form:
- Complete the top portion of the notice with the employee's name, Job Effective date, I.D. number, Department, and Position number.
- Complete their hourly rate of straight time pay and the overtime rate of pay (Rate x 1.5).
- If they are new and do not have a 98#, you can leave blank.
- If you do not know their position number, you can leave blank. (As long as it is attached to the EA, we can fill in the position number).
- The employee must read and sign the letter disclosing their salary and worker's compensation Information.
- The supervisor must date and sign also.
- Please make sure your employee receives a copy of the salary notice.Return to Human Resources Dept.
To recap, a Notice of Salary form is needed when:
- New job or new position, (non-exempt)
- Renewing a position with a gap of employment
- Any Salary Change
Exceptions, do not need if:
- Switching from FWS to DPT or vice versa and pay rate stays the same.
- If EA is extending same job with same pay rate and no gap in employment.
- Union position.
- Exempt position.
Contact information for questions regarding this form or process:
Leticia Corona, 209.946.7440, for Students and Temp/Casuals
Patrice Coss, 209.946.7451, for Faculty and GA's
Cari Keller, 209.946.2126, for Staff