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For employees: Interim Policy for Temporary COVID-19 Emergency Leave reinstated

Dear Pacific faculty and staff,

Pacific has reinstated its Interim Policy for Temporary COVID-19 Emergency Leave effective February 19, 2022, to align with California's most recent legislation Senate Bill No. 114

View the full revised interim policy on Pacific’s policies website. 

Overview of the changes retroactive as of January 1, 2022:

Available COVID-19 paid leave
There are two different “allocations” from which employees may take COVID-19 paid leave. The primary allocation is for “COVID-19 Qualifying Reasons,” and the secondary allocation is for “Positive COVID-19 Test Results.”

  • Benefit-eligible employee may take up to a maximum of 40 hours of COVID-19 paid leave from each of the two allocations, for a maximum total of 80 hours.
  • Non-benefit eligible employees may take up to a maximum of 20 hours of COVID-19 paid leave from each of the two allocations, for a maximum total of 40 hours.

Primary allocations: COVID-19 Qualifying Reasons 
Employee qualifies if they are unable to work or telework for any of the following COVID-19 related reasons:

  1. The employee is subject to a quarantine or isolation period related to COVID-19 as defined by an order or guidance of the State Department of Public Health, the federal Centers for Disease Control and Prevention, or a local public health officer who has jurisdiction over the workplace.
  2. The employee has been advised by a health care provider to isolate or quarantine due to COVID-19.
  3. The employee is attending an appointment for themselves or a family member to receive a vaccine or a vaccine booster for protection against COVID-19.
  4. The employee is experiencing symptoms, or caring for a family member experiencing symptoms, related to a COVID-19 vaccine or vaccine booster.
  5. The employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis.
  6. The employee is caring for a family member who is subject to an order or guidance described above or who has been advised to isolate or quarantine, as described above.
  7. The employee is caring for a child whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.

Secondary allocations: Positive COVID-19 Test Results
Employee qualifies if they are unable to work or telework for any of the following COVID-19 related reasons:

  1. The employee tested positive for COVID-19 and unable to work or telework.
  2. The employee is caring for a family member for whom they are providing care tests positive for COVID-19.

Reporting on time sheet or leave reports: 
Payroll has established two new codes for employees to record COVID-19 leaves on your timesheet or leave report: COVID PRIMARY or COVID SECONDARY. The use of these codes should be consistent with the qualifying reasons above.

  • If you do not notice the COVID PRIMARY or COVID SECONDARY leave codes on your current time sheet or leave report for this pay period, please restart your time sheet or leave report and you will see the new COVID-19 codes.
  • Updated COVID-19 Leave balance information is located on pay stubs and can be seen in employee self-service using the insidePacific portal.

Retroactive reporting of COVID-19 paid leave: 
Eligible employees are entitled to COVID-19 related paid leave retroactively from January 1, 2022. For retroactive adjustments, please contact your campus Human Resources department via email and provide a written request and documentation of a positive test or caring for a family member who was positive.

If you have additional questions, please reach out to your campus Human Resources department.

Sincerely,

Cari Keller
Director of Human Resources